1. December 8, 2016 2p.m. Robert Crawford Mami Itamochi
ELPA21 Overview
December 8, p.m.
Robert Crawford
Mami Itamochi

2. AGENDA ELPA21 Assessment/Website Key Dates Roles
ELPA21 Designated Supports and Accommodations (Assessment Participation Form)
WVS-326 -

3. ELPA21 Website ELPA21 Assessment
K, 1, 2-3, 4-5, 6-8, 9-12
Speaking, Reading, Listening, Writing*
Letters, Memos, Forms
Operational Information
Training Information

4. ELPA21 Key Dates Testing Window 2/14/2017-3/24/2017
12/9/2016 – Due date for Pre-ID upload (WVEIS)
1/3/2017 – Interactive Demo: Go live
1/10/2016 – Admin Site (NEXTERA): Go live
2/6/2017 – Materials arrive in districts
(Material Ordering 2/6/2017 – 3/24/2017)
By 3/29/2017 – Material returned by districts

5. ELPA21 Key Dates Testing Window 2/14/2017-3/24/2017
12/8/2016 2pm – ELPA21 Kick Off Training
12/15/2016 2pm – System Readiness Training
1/12/2017 2pm – Test Preparation, Admin Roles & Functionality training
Training Modules - TBA

6. ELPA21 Materials
Workstation Readiness Manual (Setup & Installation Guide)
Test Coordinator’s Manual
Directions for Administration
Direction for Administration (translated version)

7. Roles and Responsibilities
District Title III Director (DTD)
District Level User (DLU)
District Information Technology Coordinator (DITC)
Test Administrator (TA)

8. Roles and Responsibilities
Title III Director (DTD)
Main point of contact between state, Questar, and the district
Ensures all student data is correct and in the system
Materials and notification point of contact for state, and responsible for sending materials back to Questar
Recipient of shipping materials
Add Test Administrator or District Level Users
Visibility to their own district and school level information
View, add, change accounts within the district
One DTD per district

9. Roles and Responsibilities
District Level User (DLU)
The District Title III Director or state level user can configure the district level user as they see fit
Ensures all student data is correct and in the system
Give rights to Test Administrator do the entry for new students, or enter the information themselves

10. Roles and Responsibilities
District Information Technology Coordinator (DITC)
Information technology point of contact for all schools in the district
Ensure device, headset and network readiness
Download secure browser 
Access Home and Help tabs
More than one DITC may be assigned to a district

11. Roles and Responsibilities
Test Administrator (TA)
Information technology point of contact for the school
Documents the test administrator and proctor in each room. 
Assign additional Test Administrators
Assign Hall monitors
Assign Proctors
Schedule tests
Collaborates with District Title III Director on schedules and managing students
Responsible for leading the administration
Reads the directions from the test administrator manual and leading students
Confirm the students are present
Visibility to their class level information

12. Participation Guideline
ELPA21: Assessment Participation Form
Participation Guideline Webinar: 12/16/ am Join Skype Meeting
Turn off Universal Features
Print on request
Native Language Translation (PDF)
(Spanish, Arabic, Vietnamese, Mandarin, Cantonese, Tagalog, Korean, Japanese, French, Russian)

13. ELPA21 Assessment Accessibility Features and Accommodations
Universal Features (available to all students)
Designated Features (identified in advance)
Accommodations (available with
an IEP or 504 plan)
Embedded: unlimited rerecordings, unlimited replays
Non-embedded: assistive technology, braille, large print test booklet, scribe,
Embedded: amplification, answer choice eliminator, audio support, digital notepad, expandable passages, flag for review, highlighter, keyboard navigation, writing tools, zoom (item-level)
Non-embedded: scratch paper
Embedded: answer masking, color contrast, general masking, line reader, zoom (test-level)
Non-embedded: color overlay, magnification device, native language translation of directions, noise buffer, paper-and-pencil test, read aloud, student reads test aloud

14. WVS-326 Form
District Testing Coordinator – Receive WVS-326 Form (2 weeks prior to the testing window)
District Title III Director – Distribute to ELPA21 Test Administrators
Test Administrators – Complete WVS-326 forms
District Title III Director – Collect all WVS-326 forms and return them to District Testing Coordinator
District Testing Coordinator – Return all WVS-326 forms to WVDE office of assessment

15. Security Training
Ensure receive testing security & materials training prior to delivery of assessment
Train ELPA21 testing administrators prior to delivery of the test
Title III director will secure appropriate documentation as relevant to ELPA21
Testing Irregularities

16. Next Steps Complete Pre-ID upload by 12/09/16
Register and participate in the System Readiness webinar to be held 12/15/16
Participate in Participation Guidelines Webinar 12/16/16
Arrange for Security Training
Visit the WVDE ELPA21 website for ongoing updates

17. Questions? Robert Crawford, Assistant Director (rcrawford@k12.wv.us)
Mami Itamochi, Coorinator
WV Department of Education: Office of Federal Program