1. 2012 Season Youth Developmental Teams
August 21, 2011

2. Program Management Nelson Gord Owner of PlayBall USA
Founder of the Illinois Indians
Varsity Baseball Coach – Notre Dame College Prep
Director of Player Development – Illinois Indians
Coach recruitment and selection
Player development programs
College recruitment programs
Matt Mahay & Ryan Morrison
Directors of Youth Program Development
“Train the trainer” “Coach the coach”

3. Program Management
Jeff Coggin – Executive Director of the Illinois Indians Board
The Indians are a 501C3 non-profit which is managed by its Board.
Board is responsible for administrative management
PlayBall USA is a supplier of baseball services to the Illinois Indians.
Indians Board of Directors made up of parent volunteers

4. Why Play for the Indians?
Partnership with PlayBall USA
All players receive PlayBall USA membership including unlimited access to all facility assets
Program starts in November with optional training sessions
Multiple training sessions each week
Training time devoted to baseball skills plus strength and conditioning
Team practices start in January
Once a week in January/February (8 weeks)
Twice week in March (5 weeks) leading to season opening
18 total team practices
PlayBall USA Head Coach assigned to each team
Head Coach responsible for all baseball operations
Supplemental training opportunities through PlayBall USA
Individual training lessons
Strength and conditioning programs

5. PlayBall USA New Facility
2.9 miles from current location
25,000 square ft. facility (compared to 9,500 currently)
Space for infield, long toss, 60 yard sprint

6. PlayBall USA New Facility
6 Cages (2 machine, 2 full, 2 half)
100’ x 100’ turfed infield (one beam)
200’ long toss
200’ track (60 yd. times)
Larger Strength & Conditioning area
Multi-Sport Court (cross training)
More efficient practices
Recruiting destination
September/October
PBUSA Operations from OCC
Group Training
Utilize OCC Facility
Ryno Strength in current location

7. Head Coach Position
College level players Transition from playing to coaching Coaches interviewed and selected during off season Coaches start with team in January Training sessions in November/December will allow opportunity for on the job coach training and development Observation of coach in training sessions will aid in placement with right team/age level The head coach is responsible for ALL on-field baseball related decisions for the team. He will also run the team practices and implement Play Ball USA training methods.

8. Team General Managers Team Management/Administrative Positions
Team GMs – Parents or other volunteers who manage the administration for each team.
Head Coach – Paid professional coach, specific to each team, who is responsible for all baseball decisions.
Why the separation of duties?
Communication and administration is most efficient at the team level
Baseball coaches focus on player development and team success, not administration
Team GMs focus on administrative and communication needs.
Team GMs may structure team administration as they see best, but will stay away from baseball decisions and influence.

9. Team GMs Responsibilities
These functions may be best served by dividing the responsibilities amongst a group of people
Schedule – Establish and maintain the team schedule
Web site schedule/maps
Frequent communication with team regarding schedule (tournaments, rain outs, etc)
Attend league meetings
Home field availability and umpire scheduling
Reschedule games as needed
Scorekeeping
Manage team home page
Uniforms and spirit wear – Manage uniform process from initial order through payment and delivery.
Assist with field preparation as needed
Attend periodic training meetings and Indians Board meetings

10. Team GM Selection
Team GMs and Assistants selected during team formation process
Selection process will include interviews with program management
Let us know as soon as possible if you are interested in one these positions
Team GMs best attributes:
Previous experience in managing youth sports teams
Stable employment situation with a flexible schedule
Experienced communicator, organizer, leader and manager
References from past experience or bring players to Indians program

11. Year Timeline August / September October November / December
Tryouts completed, roster invitations ongoing
$350 payment confirms roster spot
Complete all necessary forms
Team GMs interviewed and selected
Fallball programs available through the PlayBall USA
October
Team meetings
Initial uniform and spirit wear orders made
Golf outing with proceeds towards new PlayBall USA Grand Opening
November / December
Training sessions start
Training sessions led by professional coaches
Multiple sessions each week, holiday breaks

12. Year Timeline January / February March April - July
Teams practice once per week
Second and final uniform and spirit wear orders made
March
Teams practice twice per week
Initial season schedule published
April - July
League and tournament play begins, games total
Practices scheduled between gaps in games
No Summer Vacations, mandatory participation in all Indians activities
Out of town tournaments
Season ends by July 29, 2012

13. Uniforms and Equipment
Uniform and equipment costs are in addition to Indians player fees
Budget $300 to $400 for required uniforms and equipment
Indians players are required to:
Wear complete team uniforms and use required equipment
PlayBall USA discounts
Returning players can use previous year uniforms/equipment

14. Financial Information
Player fees $1,850 cash discount price
$350 initial payment to secure roster spot
Remaining amount split in to equal monthly payments over 8 months starting October 1 and ending on May 1
Each player required to sell one $150 sponsorship by February 1
Details are on payment contract
There are no refunds of any kind for any reason

15. Financial Information
Where the money goes:
30% Coaches (Head Coach, Assistant Coach, Off Season coaching)
20% Tournament and league entry fees
35% PlayBall USA membership and facility rental (clinics and practices)
5% Umpires and field rentals
10% Administrative expenses

16. Financial Information
Items not covered in Indians player fees:
All uniform items and baseball equipment
Personal training lessons – purchased separately from PlayBall USA
Tournament gate fees – charged either to the team or individually
Entry fees for special tournaments. Our 12u team may go to Cooperstown Dreams Park which will cost approximately $1,000 per player for the entry fee. The entry fee includes player/coach room and board for the duration of the tournament. This fee does not include travel expenses associated with getting to Cooperstown or any travel expenses of the parents who stay in Cooperstown during the tournament.
Travel expenses for out of town tournaments. Each team should make at least one out of town trip requiring a hotel stay. During these out of town tournaments, the parents of each team are expected to purchase a hotel room for the coach and share the expense equally.

17. Thank You Questions?