1. The college application process

2. SHS GUIDANCE STAFF Mr. Jim Collins: A-E Mrs. Tammy Zimmer: F-I
Mr. Ryan Wilhite: J-P
Mrs. Dana Mitchell: Q-Z
Ms. Kaitlyn Orsborn: Freshman
Mrs. Jen Bohinc CCP
Mrs. Rochelle Fenlon: Secretary
Phone:

3. SENIOR YEAR FOCUS Grades Rigor of Senior Schedule ACT / SAT
Extracurricular Activities
Update Resume
NCAA Clearinghouse and Athletic Eligibility
Apply!

4. HOW DO COLLEGES EVALUATE STUDENTS?
Academic record:
Strength of curriculum
Test scores
GPA
Non-academic factors:
Extracurricular activities
Leadership and service
Essays
Recommendations
Awards and honors

5. Grade Point Average School’s Conversion Chart:
GPA/Class Rank available to students in Naviance (profile)
Calculated at the end of each semester
Calculation
Percent grades for classes are converted to a 4.0 scale using our school's conversion chart.
The grade on a 4.0 scale is multiplied by the credit awarded (normally 1 for year-long courses and .5 for semester courses- the only exception is PE which is .25 credit) to receive the Quality Point Value.
The Quality Points are added together and divided by the number of credits attempted to equal the student's GPA.
School’s Conversion Chart:
= 5.0 (weighted classes)
= 4.7 (weighted classes)
93-100= 4.0
90-92= 3.7
87-89= 3.3
83-86= 3.0
80-82= 2.7
77-79= 2.3
73-76= 2.0
70-72= 1.7
67-69= 1.3
63-69= 1.0
60-62= 0.7
Below 60= 0.0

6. the application process
The SHS Guidance office has a specific protocol to follow so we can best serve the needs of each student as college applications are processed.
Please refer to this process so the guidance office can assist each student in a timely manner.

7. STUDENT’S RESPONSIBILITY
Be aware of deadlines –admission, scholarships, financial aid, etc. These are different for every university.
Submit student portion of the application at least two weeks in advance of deadlines.
Request to have official ACT and/or SAT scores sent. Must come from testing company. (SHS does not send these scores.)
Complete all supplemental essays.
Log into Naviance to make transcript requests and teacher recommendation requests. Guidance requires two weeks to process these requests.

8. Counselor’s responsibility
Transcripts
Students must request transcripts through Naviance for each school to which they are applying.
Counselor will submit a copy of student’s transcript with the counselor portion of the application (if applicable).
Counselor is available to answer questions the student may have regarding the application process. Student should sign up to see his/her counselor in the guidance office.
REMEMBER: AT LEAST TWO WEEKS TO PROCESS ALL REQUESTS.

9. Types of Admission
Early Action: non-binding, may apply to other colleges, and commit in spring
Early Decision: BINDING, early commitment, can apply to other colleges, but with regular decision option (if accepted, must withdraw all other applications)
Regular Decision: follow posted plan
Honors Program: selection process often varies from traditional applications, deadlines vary from school to school

10. COMPLETE COLLEGE APPLICATION FIRST
There are TWO application options:
Which option do I use?
The Common App
Campus online application

11. Campus online application
Use college web pages to access applications.
Start with “Admissions” links, “Apply Now” or “First Year Students”

12. What is the Common App?
One application that is accepted by many universities
Fill out the application one time and submit to many universities
Some universities have supplemental applications/essays that are required
Student MUST sign the Family Educational Rights and Privacy Act (FERPA) Waiver and match Common App account in Naviance in order for transcripts to be sent

13. The Common App- commonapp.org

14. This is required for “matching” later.
The common APP
Use a specific account that is not linked to any other social media.
This is required for “matching” later.

15. Ferpa waiver

16. Complete and sign electronically.
FERPA Waiver
Complete and sign electronically.
FERPA Waiver only needs to be completed ONCE. It will apply to all colleges in the Common App.

17. Requesting transcripts
Once you have submitted the college application, you are now ready to request to have your high school transcript sent!
Transcript requests are completed electronically through Naviance.
You must give the guidance office two weeks to process transcript requests.
The transcript includes:
Official grades up through the last semester completed
Official GPA and class rank through the last semester completed
Senior year schedule
SHS school profile

18. Transcript Request Deadline
DEADLINES
College Deadline
Transcript Request Deadline
November 1
October 18
December 1
November 10
January 1
December 11
February 1
January 18
February 15
Please note: Transcript requests are not processed over holiday breaks.

19. naviance

20. Naviance- family connection

21. Username- LASTNAME.FIRSTNAME Password-
naviance
Username- LASTNAME.FIRSTNAME Password-
Student ID #

22. naviance Colleges tab: Colleges I’m applying to College search options
Scholarship search options

23. Click “colleges I’m applying to”
naviance
Click “colleges I’m applying to”

24. naviance If using the Common App, student
must match Common App account using address that was used when creating the Common App.
FERPA Waiver is at end of the Common App! Must be completed before accounts can be matched.

25. Transcript request To make a Transcript Request…
Click “request transcripts”

26. Transcript request
Look up college name

27. Transcript request
Select School
Search by school name

28. Can also change decision deadline type
Transcript request
School name appears
Click on request box
Can also change decision deadline type

29. Do NOT select “don’t know yet”
Transcript request
Must indicate which application you are using.
Do NOT select “don’t know yet”

30. Teacher recommendations
Request teacher recommendations
Ask teacher in person
Add request through Naviance
Naviance will send notification to teacher
Allow at least two weeks for completion and provide specific deadline information
Follow up with thank you note

31. Teacher Recommendations
Click “Add Request”

32. Teacher recommendations
Select A Teacher
Be sure to select the college(s) to which you want the teacher to send your recommendation
Save

33. Shs College visits/scholarship search
Upcoming SHS College Visits
Scholarship Info
National Search
Scholarship List

34. COLLEGE VISITS THREE COLLEGE REP VISITS AT SHS
List of representative visits available on the guidance website, Naviance and in the guidance office
Sign up in the guidance office or on Naviance at least one day prior to the meeting
THREE COLLEGE CAMPUS VISITS
Contact university to schedule visit
Submit College Visitation Form to the guidance office at least one week before your visit (form is available on the guidance website and in the guidance office)
Submit visit verification form to the attendance office upon your return to school
All college campus visits should be taken by May 1

35. Financial Aid Free Application for Federal Student Aid (FAFSA)
fafsa.ed.gov
FAFSA is available on October 1!
Complete FAFSA early! Do not wait!
Create a Federal Student Aid (FSA) ID now!
studentaid.ed.gov/sa/fafsa/filling-out/fsaid
You will need this ID to complete the FAFSA.
It can take a couple of weeks to be issued a FSA ID, so create one now!
Colleges recommend that ALL students complete the FAFSA
Don’t assume you will not qualify for financial aid
Completion of the FAFSA is a requirement for many university scholarships
Please stay for our Financial Aid Night presentation tonight at 7:30pm!

36. Finally…
After submitting college application…wait at least six weeks for processing
Colleges will notify you if part of your application is missing (don’t panic if you receive notification that a portion is missing and you’ve already submitted it)
Everyone is applying right now…be patient.
Results are not immediate. Colleges can wait until March to notify you.
Begin Financial Aid process…FAFSA is available on October 1st, but you can create a FSA ID now!
Ask questions!

37. Please let us know how we can help!
Questions?
Please let us know how we can help!