1. 2016-2017 Manager Meeting Jeff Beauvais – Treasurer
Brad Farrell – President
Adam Olson – Vice President
Sara Wolf – Ice Scheduler
Erin Holthusen – Registrar

2. Agenda Introduction Manager responsibilities - Brad
Financial/ team budgets - Jeff
Tournaments - Jeff/ Sara/ Brad
Ice scheduling - Sara
Registrar- Erin
Q&A

3. Welcome to 2014-2015 Key Themes: 515 (8% growth+ Jr. Gold est. 11%)
Competition – Challenging the players to play at the highest level
Player Involvement – Tiger Tone
Positive Experience
Player Development – Specific Player Development programs
515 (8% growth+ Jr. Gold est. 11%)
Record number of participants in FYHA this year.
Communal responsibility to keep the players excited for next year and with us – retention is key to the success of FYHA.

4. Manager Responsibilities
FINANCE MANAGER:
Maintain Checkbook
Maintain Account
Manage Volunteer Checks
Manage Monthly Bills to parents
Manage all outbound and inbound payments.
Settle bank account at end of season.
HOCKEY OPERATIONS
Manage all on-ice activities and events.
Coordinate home-game help (PB/Clock).
Score-sheet reporting (Per D8)
Securing additional Ice
Tournament registration
Rostering / D8 Liason

5. District 8 meetings
Scheduling meetings no longer exist with addition of auto-ice
Mandatory head coaches meeting
South St Paul VFW , 111 Concord Exchange S, South St Paul, MN 55075
Option 1 : October 26 at 7:00 PM
Option 2 : November 16 at 7:00 PM
ALL DISTRICT 8 HEAD COACHES MUST ATTEND ONE OF THE MEETINGS

6. League Dates
Bantam AA & B1, Peewee A & B1, Girls 15U A & B, and Girls 12U A & B – 11/13/16 to 02/12/17
Playoffs 2/19 to 2/26
Bantam B2 & C, Peewee B2 & C, Squirt A, B, & C and Girls 10U A & B – 11/26/15 to 02/26/16
Playoffs 3/6 to 3/12

7. Locker Room Attendants
Are REQUIRED at all levels

8. Locker Room Attendants
Locker room attendants are required per USA Hockey, Minnesota Hockey and District 8 policy. As the manager, you are responsible for having an attendant in the locker room for all practices, scrimmages and games. The following items must be considered per Minnesota Hockey:
The locker room attendant must be of the same gender as the team, so make sure you are covered.
“Responsible adults” should be of sufficient maturity (an early twenty- something is not mature enough to supervise a bantam locker room).
All locker room monitors must be screened in accordance with the MN Hockey Screening Policy. Screening involves no cost to the affiliate.
The locker room monitors should be carefully chosen, and understand that their role is strictly supervision of the locker room. The non-coach locker room monitors are not coaches and should not attempt to be such.
“All team events” means both games and practices, and monitoring is required whenever players are in the locker room. The staff must come early and stay late.
The locker room monitors must be physically in the locker room. One cannot supervise from the hallway. This applies even if other parents are in the locker room to assist a player with his or her equipment.
All recording devices should be banned from the locker room, including cell phones and cameras.

9. Locker Room Attendants
At a minimum the locker room monitors’ specific duties should include:
Responsibility for locker room security, including allowing only team- authorized persons to enter the room and locking the room when the team is on the ice.
Responsibility for the locker room key.
Collecting and safeguarding any cell phones or other recording devices brought by players.
Being in the locker room at all times when a coach is in the room with a single player.
Background checks for Locker Room Attendants are free of charge and can be filled out at The attendant is required to forward you their "Pass" from Minnesota Hockey to prove this process was completed.
The SafeSport module must be completed by all attendants by 12/31/ Available online after you complete the screening process. Documentation of this module should be held by the team manager.

10. Setting up your Season Get a good email list.
Get forms in. Required to get two forms:
Consent to Treat
Code of Conduct
Birth Certificates for players that require them (Erin will talk about this) & Get your roster
Quick Reference cards for players / Addresses for carpool.
District Scheduling meeting.
Hand out Socks – Kris Lund
Create your Labels for Players and Coaches

11. Squirt Specific Remember you have 35 total EVENT Days.
Anything that has a referee or score board/clock counts as an event day.
You can have multiple events in a single day and it counts as one day.
Watch your game count…
16 District Game Days
3 3 Days each = 9 Game Days
… Don’t go over.

12. District Games
Team Managers are Responsible for ensuring the games are staffed:
Penalty Box Doors
Clock
Score sheet
Remember, if a parent is working a game they are an extension of the referee staff and should act accordingly.
Do not affect or influence the outcome of a game.
Do not interact inappropriately.

13. What a Team Manager should Carry
Your certified roster.
Your handbook / rules.
Your consent to treat and code of conduct forms.
Coaches forms (if required)
Extra copy of a score-sheet.
Players Labels
Coaches Labels
Team Checkbook (Finance Manager)

14. Fair Play Point
Not exceed the penalty minute threshold for you age/team:
Maintain appropriate Coach conduct
Maintain proper parent/fan conduct.

15. Score Reporting
Team Managers are responsible for reporting the game score within 24 hours of a district game if:
You were the WINNING team.
You were the HOME team in the event of a TIE.
Scores will require fair-play point reporting.

16. Referees Scheduled via Arbiter which you don’t have access to.
Make sure your district 8 schedule is correct.
NEVER pay a referee for District Game
If you would like to have a ref for a scrimmage –
Scheduling must be done through our referee coordinator
You WILL pay the referee through your team budget.
Jeremy Hendrickson.
Contact info : /

17. Tournament Responsibilities
Pre-Check in for the Tournament
Roster form.
Stay information / lodging
T-Shirt orders.
Check in for the Tournament.
Generally requires an audit of your materials.
Generally requires a payment of a gate fee.
Generally requires collection of a ton of labels for players and coaches.
Know the rules ahead of time.
Many tournaments have designated rules that differ from league play. Read them first.

18. Parents
The coaches are responsible for the kids… You are responsible for your team parents.
While coaches will get involved, keep the parents inline with their parent code of conduct expectations and take preventative actions to ensure it doesn’t become a problem.
Do not be part of a problem. Your goal is to be supportive of the coaches in the stands and in interactions with your team.
Coaches and the board have the option to replace managers if we feel this is not being sufficiently managed.

19. Weird things to know – Dan Willis / Rob Juncker
Stickstats.com
Out of State tournament request

20. When things go Wrong
Contact your level coordinator – first point of contact/escalation.
Schedule your level coordinator to attend your parent meeting
Bantam : Frank Rusnacko (1st) / Mike Cassano (2nd)
Peewee : Cory Bell (1st) / Jason Johnson (2nd)
Squirt : Bob Dahl (1st) / Jeff Beauvais (2nd)
U10 : Sara Getting (1st ) / Jason Johnson (2nd)
U12 : Jason Johnson (1st ) / Sara Getting (2nd )
Contact the board.
Whatever you do… don’t NOT contact anyone.

21. Trading Ice

22. Your ice schedule is your ice and your responsibility
Your ice schedule is your ice and your responsibility. Don’t contact our ice scheduler if you need a change.

23. Managers list
Send an with your ice time, location, ownership and cost.
Most ice will trade quickly.
Weekend ice might have to be traded for a full-sheet for the other team.
Use your checkbook to buy the ice.
Peewee B1 would write Peewee AA a check if they purchased a piece of ice from Peewee AA.

24. Website and Social Media

25. The “Trophy Case” Send an email to Website@farmingtonhockey.org
Include photo of your team
Include place you took.
Include tournament name, date, location.
Include list of team members (order them if you want).

26. Controlling your website – Dan Willis / Rob Juncker
Editing your Roster
Adding Games
Advanced controls
Upcoming Events (Event Aggregator)
Tabs
Tips and Tricks
Visiting Managers

27. Social Media Tweet to @FarmingtonFYHA to get Retweeted
Facebook to Farmington Youth Hockey Association to get Shared

28. Investment in Player Development – Mike Cassano. 1
Investment in Player Development – Mike Cassano ProHybrid Goalie Training – Goalies (Returning from last season) 2. IntelliGym – USA Hockey : Software to be used at home - Bantam & Peewee 3. ETS – Agility Training – All upper level – Built into team budget 4. Coaches trained in skating technique to bring to practice – Sean Goldsworthy 5. Skating focused training for Mite and Squirt levels – Lee Goren *Items 2 & 3 are subsidized by the association to encourage use.

29. Program and Team Purpose
Tiger Tone
Program and Team Purpose
“You will not rise to the occasion, rather, you will fall to the level of your training and preparation.”
We train and prepare as one…

30. Practicing, Playing, and Living with Integrity… That’s Tiger Hockey.
The Tiger Tone 
Disciplined
Place others ahead of yourself for the greater good of the team. Doing what you’re supposed to do, even when it is not what you want to do.
 Professional
Business-like mentality when at team functions. Stay focused on task at hand, be on-time, and take pride in being part of the team. 
Humble
Team 1st Attitude. Desire and willingness to listen and learn from coaches and teammates. Direct success to team, and off of self.
 Relentless
Superior effort at all times. Be the best at whatever it is you are doing. Do not let external factors block your way to your individual and team goals.
 Leaders
Be an example for others to follow. Hold self and team accountable at all times. Make mature/responsible decision both on and off the ice.

31. Outline of program (still being worked out and may change)
Recognition :
Recognition after after games
Traveling trophy / Icon for players who have lived the values up to and through out games
Players can be nominated by coaches or teammates.
Additional Recognition
Process is under construction
Association Recognition

32. Tournaments
Ice Scheduling
Registration
Finance