1. 2017/2018 BHS Band Booster Association Kick-off Meeting August 17th, 2017

2. AGENDA 2017/18 Welcome Board Member Introductions
Formal Booster Meeting
Call to Order
Officer Reports
August Business: 2017/18 Operational Budget Acceptance
New Business
~6:40pm Adjourn to the Parent Preview of … RUN!
Return to Cafeteria for ICE CREAM SOCIAL and LOOTS Bake Sale

3. The Buckhorn High School Band Booster Association
The Buckhorn High School Band Booster’s Association is a non-profit organization comprised of the parents of the Buckhorn High School Band’s student members. The band program receives NO state funding and therefore relies COMPLETELY upon the Association’s support. Its purpose is to provide personal and financial support to the Buckhorn High School Band program through volunteerism and fundraising efforts so it is able to obtain all that is essential to the success of this award-winning program.

4. BHS Band Booster Board President Gordon King BuckBand.Pres@gmail.com
First Vice-President
Uniforms/Chaperones/Events
Sara Sparks
Second Vice-President
Concessions/Stadium Clean Up
Thomas Neal
Assistant Second Vice-President
Melanie Jackson
Third Vice-President
Fundraising
Regina Hargrove
Treasurer
Finances
Denise Bosley
Assistant Treasurer
Alison Palmiter
Secretary
Charms/Docs/Social/Web
Kim Grantham

5. Your Band Booster Association
Membership
All parents or legal guardians of band members (must be in good standing)
Meeting Schedule
Once a month in August, September, October, February, March and April at a date and time scheduled by the Executive Board.
Other meetings scheduled at the discretion of the board (notification sent by / website/Remind101).

6. Volunteering & Committees
Each Board Member has committee(s) that report to him/her
If interested, contact respective board member via their
Information will be ed to you regarding duties of the committee.
JOINING A COMMITTEE DOES NOT DISCLUDE YOU FROM VOLUNTEERING FOR OTHER DUTIES! (i.e. – concessions, chaperoning)
Committees … occasional volunteering … whatever you can do: WE NEED YOU!

7. Committees/Chair Positions
President
1st Vice President
Events
Uniforms
Chaperones
La Veta Solanto, Chair
2nd Vice President
Ops & Inventory
2 Chairs Jeff Jackson Stacy Gohaghan
Commission/ Decommission
3rd Vice President
Vetting / Mktg
Order and Distribution
Treasurer
Accounting & Verification
2 Chairs
Secretary
Charms & Forms
Nikka Shaneyfelt, Chair
Media/Wed
Monica Yother, Chair
Equipment & Logistics Mike Keel, Chair

8. Season Schedule 8 Varsity home Games 2 JV/Freshman Games 5 BMS Games
Varsity Marching
8/25
Madison
9/1
Hazel
9/8
@ Sparkman
9/15
9/22
@ Hewitt-Trussville (Trussville)
9/29
10/5
Gadsden
10/12
@ Grissom
10/20
James
10/27
Bob
11/2
North
8 Varsity home Games
2 JV/Freshman Games
5 BMS Games
1st Competition:
September, 30th
Murfeesboro, TN

9. August 2017 Meeting Call to Order

10. Board Member Reports

11. 1st VICE-PRESIDENT
Three committees – Events, Uniforms, and Chaperoning
Committees work …
We need water! We go through 7,000 bottles of water per season!
Charms timing

12. 2nd VICE-PRESIDENT
Concessions volunteering; how does charms sign up work/release of slots, fairness
Clean-up
Committees – Inventory, Ops/Decommission/Shutdown
* help for bag lunches and dinners *

13. 3rd VICE-PRESIDENT
Both fall and spring fundraisers are provided for students – FANCLOTH NOW!
A few students use these fundraisers to pay ALL of their fall and spring fees … and then some. Over $1,000 _net_ to offset your fees is doable!
Committees/help with Ideas, Distribution
Community fundraisers (don’t forget Publix)
EAA Breakfast Fundraising
Mrs. Laura Reavis

14. TREASURER Payment, accounting process & timeframes
Actuals reporting approach for association meetings
Annotation / separation of payments; how to submit
Timing of credits for concessions and fundraising
Committees – we need help! Accounting & counting have compensated chair positions

15. SECRETARY Committees: Charms Committee: Nikka Shaneyfelt
Communication and Web: Monica Yother
Charms s
Remind101 app and remind texts
Text to
Social sharing: @buckhornHSband
Reference book provided at each meeting

16. SCHOOL CODE: buckhornband

17. August Meeting Business
17/18 Operational Budget
Available for reference online via CHARMS login
17/18 will see improvements in expense and income tracking: better understanding of our business
Please adhere to payment guidance from Treasurers
No fee increases
Increases in instructor and new instrument costs balanced by increased home game concessions income

18. New Business
Chair will recognize motions for new business