1. Finishing the Exam
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2. Finishing the exam
For exams that last more than an hour, candidates must stay under supervision until one hour after the awarding body’s published start time for that exam.
For exams that last for less than an hour candidates must be supervised and question papers must be kept in secure storage until the published finishing time of the exam
Your Exams Officer will advise you of the centre policy about candidates leaving before the end of the exams
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3. Finishing the exam Invigilators should:
DFES Wales Centre Support Team - Supporting the EO
Invigilators should:
check with the Exams Officer if the centre policy is to give a five minute warning before the end of the exam
tell candidates to stop working
be aware of any candidates with extra time
instruct candidates to make sure they have put all necessary information on their scripts, including any loose sheets
instruct candidates to make sure the answers are correctly numbered
instruct candidates to fasten any supplementary sheets to the back of the answer booklets with a treasury tag. Paper clips or staples must not be used
advise candidates that they remain under exam conditions until they have left the room

4. Finishing the exam Collecting Scripts Invigilators must:
collect all scripts before candidates are allowed to leave the room
collect all question papers - resource material and unused stationery is a secure item
ensure candidates do not remove question papers
ensure teaching staff do not gain access to question papers. (Access is allowed 24 hours after the published finishing time - ICE page 69)
ensure any equipment loaned by the exams office is returned
keep clash candidates under supervision
dismiss candidates in an orderly fashion, row by row
ensure scripts are kept secure at all times – do not leave unattended
ensure that no one reads or photocopies scripts before they are sent to the exam board - scripts are confidential
DFES Wales Centre Support Team - Supporting the EO

5. On screen tests
Additional Instructions for the conduct of on screen tests are contained in the ICE Page 48 onwards. In addition there will be awarding body regulations. Your Exams Officer should give guidance. Note the following:
technical help should be available throughout the tests to deal with problems and assist with invigilation
there should be no unauthorised material e.g. mobile phones iPods etc. brought into the exam room
during an on-screen test, candidates may have to share access to a printer
work may need to be printed off outside the time allowed for the test. Candidates must not be prevented from doing so, however, they must be supervised at all time
scrap paper used by candidates must be collected and destroyed
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6. What is Special Consideration?
Special Consideration is an adjustment to a candidate’s mark or grade to reflect temporary illness, injury or other indisposition at the time of the assessment.
Invigilators should report details of any candidate who is unwell during the exam the Exams Officer.
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7. JCQ Inspection
Every centre will receive at least one visit from a JCQ inspector during the year
Familiarise yourself with the JCQ ICE
Challenge anyone who enters the exam room
Do not view the inspector as an enemy – they should be seen as a professional colleague
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8. JCQ Inspection & Equality act 2010
Conditions in all exam rooms are subject to the rules and regulations of the JCQ. You may get a visit from an inspector even when working one-to-one with a candidate.
You should receive general training/guidance on the EA as it affects exams.
See checklist for HoC and EOs – The EA 2010 and conduct of exams JCQ ICE p44
DFES Wales Centre Support Team - Supporting the EO

9. Equality Act 2010
In relation to exams and assessment, the EA sets out to remove barriers preventing candidates from accessing opportunities and achieving their full potential
Your Exams Officer should advise you of the centre policy relating to emergency evacuation of disabled candidates and the policy on medication
Invigilators should be made aware of any candidate in the exam room who has a disability
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10. What are Access Arrangements?
Access arrangements are pre-exam adjustments made for individual candidates, based on evidence of need and the candidate's normal way of working.
They exist to ensure all candidates have the same opportunity to be successful in their exams, and include reasonable adjustments for those candidates with a disability.
Access arrangements are not there to give candidates an unfair advantage, but to create a level playing field so that all candidates can demonstrate their skills, knowledge and understanding.
Access Arrangements must be processed and approved before an examination or assessment.
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11. Access Arrangements
The Exams Officer should indicate clearly on the seating plan, or by some other method, details of candidates in the exam room who have access arrangements.
The invigilator must be aware of these candidates at the start of the exam.
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12. Types of Access Arrangements
These are some of the more common access arrangements:
25% extra time
reader
scribe
prompter
supervised rest breaks
modified papers
use of bilingual dictionary
practical assistant
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13. JCQ Exam Regulations for Access Arrangements
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‘Exam officers, working with SENCos, must ensure that both invigilators and those acting as an Oral Language Modifier, a practical assistant, a reader, a scribe or a Sign Language Interpreter fully understand the respective role and what is and what is not permissible in the examination room.’
JCQ Instructions for Conducting Examinations
1 Sept 2014 – 31 August 2015 pg 20
If you are acting as any of the above the Exams Officer should give you appropriate training/guidance
Memory aides can be found in the appendix to the Terracotta Book
DFES Wales Centre Support Team - Supporting the EO

14. Who can act as an AA Enabler ?
a responsible adult who reads/scribes/prompts for the candidate.
should not normally be the candidate’s own subject teacher and must not be a relative, friend or peer of the candidate
must not be a year 12 or 13 pupil
if the candidate has more than one arrangement approved, the same person can act as any of the above. The regulation for each arrangement must be fully adhered to
Enablers must abide by the regulations since failure to do so could lead to the disqualification of the candidate.
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15. Who can have reader? Candidates with a:
visual impairment or temporary condition affecting vision
learning difficulty where a candidate has a substantial impairment which results in below average reading accuracy or speed or comprehension
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16. Access Arrangements – Readers
WHAT?
A reader:
reads the questions to the candidate. This may involve reading the whole of the paper to the candidate or the candidate may request only some words be read.
DFES Wales Centre Support Team - Supporting the EO

17. Access Arrangements – Readers
WHERE?
The centre is responsible for ensuring that if a candidate and reader are not accommodated separately, other candidates cannot overhear what the reader is saying and are not disturbed by their presence.
If the candidate and reader are accommodated separately, a separate invigilator is not required.
Where candidates require only occasional words or phrases to be read, three or four candidates may share a reader. The candidate will then need to put their hand up when they need help with reading.
A reader must not read the same paper to a group of candidates at the same time.
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18. Access Arrangements – Readers
HOW?
A reader must:
read accurately
only READ the instructions and questions of a question paper and MUST NOT EXPLAIN or CLARIFY
must only repeat the instructions of the question paper or question when asked to do so
DFES Wales Centre Support Team - Supporting the EO

19. Access Arrangements – Readers
HOW?
A reader must:
only read the instructions/rubric of a paper TESTING READING and must not read the individual questions or text –
A computer reading is allowed in these sections.
GCSE English Language Unit 1 & 2
Section A = Reading & Section B = Writing
not advise which questions to do, the order in which they should be done or when to move on.
not decode symbols and unit abbreviations e.g. 2² should not be read as two squared but the function simply pointed to by the reader since part of the assessment is recognising what the superscript ² means. Similarly if the symbol > is printed it should not be read as greater than but simply pointed to by the reader.
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20. Access Arrangements – Readers
HOW?
A reader may:
read numbers printed in figures as words e.g. 252 would be read as two hundred and fifty two, but at the point of reading the number it should also be pointed to on the question paper. An exception would be when the question is asking for a number to be written in words. (e.g. write the number 3675 in words)
read back, when requested, what has been written in the answer.
if requested, give the spelling of a word which appears on the paper but otherwise spellings must not be given.
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21. Who can have a scribe? Candidates with a: visual impairment
learning difficulty affecting writing
physical disability/temporary injury/medical condition or other access need affecting writing
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22. Access Arrangements – Scribes
WHAT?
A scribe:
must write down or word process accurately at a reasonable speed what the candidate has said.
must draw or add to maps diagrams and graphs strictly in accordance with the candidate’s instructions (except in a design paper when the scribe can only assist with the written part of the paper).
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23. Access Arrangements – Scribes
WHERE?
If a candidate is dictating to a scribe the centre must ensure that they cannot be overheard by or distract any other candidate
If a candidate and scribe are accommodated separately a separate invigilator is not required
DFES Wales Centre Support Team - Supporting the EO

24. Access Arrangements – Scribes
HOW?
The scribe:
must refer any problems of communication immediately to the Invigilator/Exam Officer.
not give any factual help to the candidate or indicate when the answer is complete
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25. Access Arrangements – Scribes
HOW? (Cont)
The scribe must:
not advise the candidate on which questions to do, when to move on, or the order in which questions should be answered
may, at the candidate’s request, read back what has been written but no comment must be made about any part of the answers.
sign the scribe cover sheet and indicate whether any graphs or diagrams were completed by the scribe or the candidate
DFES Wales Centre Support Team - Supporting the EO

27. Access Arrangements – Scribes
HOW? (Cont)
A scribe:
in subjects testing the quality of written communication or where spelling, punctuation and grammar are being specifically assessed a scribe will be allowed.
The candidate will normally only be assessed on the aspects of written communication which he/she demonstrates independently eg the use of language and grammar.
separate marks are awarded for spelling and punctuation, these normally cannot be credited to a candidate using a scribe.
Although it is not recommended, where, in exceptional circumstances, a candidate specifically chooses to dictate his/her spellings and/or punctuation in those particular questions assessing spag, this must be recorded on the scribe cover sheet.
Centres can grant up to 50% extra time to the relevant section/question of exam papers for candidates who choose to dictate spellings and/or punctuation.
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28. Access Arrangements - Prompter
Who can have a Prompter?
A candidate who has a substantial and long term adverse impairment resulting in persistent distractibility or significant difficulty in concentrating
has little or no sense of time,
persistently loses concentration easily,
is affected by an obsessive-compulsive disorder which leads them to keep revising a question rather than moving onto other questions
DFES Wales Centre Support Team - Supporting the EO

29. Access Arrangements - Prompter
HOW?
A prompter:
may sit beside the candidate in order to keep him/her focused on the need to answer a question and then move on to answering the next question
must not advise the candidate which questions to do or the order in which they should be answered
must not give any factual help or offer any suggestions or communicate in any way other than using the following prompts either vocally or written or on a flash card:
- ‘Jack, focus on the question;
- ‘Mary, there are 15 minutes left’
DFES Wales Centre Support Team - Supporting the EO

30. Access Arrangements - Prompter
HOW? (cont)
A prompter may:
tap on the desk or on the candidate’s arm, depending on what is normal practice, in order to remind a candidate that s/he must pay attention to the question or that it is time for the candidate to move on to the next question
use the candidate’s name as an appropriate prompt during the exam in order to bring the candidate’s attention back to the question paper
DFES Wales Centre Support Team - Supporting the EO

31. Conclusion
Much of the information contained in the ICE is for the guidance of the Head of Centre and the Exams Officer, however you should familiarise yourself with the regulations and remember a copy should always be available in an exam room for you to refer to.
You should understand what your role is when acting as an invigilator or as a support for a candidate requiring access arrangements in an exam.
DFES Wales Centre Support Team - Supporting the EO

32. Summary
Always:
refer to your checklists and check you have all that is needed for the exam
aim to start the exam at the time scheduled by the centre; However it is better to start an exam correctly and in a calm environment (a little late) than on time and in chaos!
consider the security of the exam
actively invigilate
think of the implications for the candidates
keep a written record-who/what/when
maintain required invigilator: candidate ratio at all times
consult the exams officer if in doubt - never assume!
DFES Wales Centre Support Team - Supporting the EO