1. Responsible District and School Codes
Responsible (Accountable) District and School Codes
Welcome to the Responsible (Accountable) District and School Codes training.

2. Topics User Roles Definition of Students Relationship to Organizations
Purpose
Running the Operational Report
Resolving Issues
Adding New Organizations
Resources
Support
This training module will provide an overview of the activities needed to confirm Responsible District and School Codes for the PARCC assessments.
This training may be viewed by LEA Test Coordinators or School Test Coordinators and School Test Administrators involved in PARCC assessments.
Note: In some states, only a State-Level User will be able to confirm Responsible District and School Codes. Please follow your state policy on contacting the department of education to determine if you have the correct permissions in PearsonAccessnext to complete the following tasks.

3. User Roles
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Topics
Base roles must be applied to a user account in order to perform the actions covered in the training module.
For demonstration purposes we will use the LEA Test Coordinator Role with the Sensitive Data Add-on Role.
Users must be assigned certain roles in PearsonAccessnext to perform actions outlined in this training module. One of the following base user roles must be assigned to LEA staff who will confirm the Responsible School Code:
LEA Test Coordinator Role
School Institution Test Coordinator Role
In addition to one of those base roles, the user must have one of these add-on roles:
Sensitive Data Add-on Role
Student Test Update Add-on Role
For this presentation, we will use the LEA Test Coordinator role with the “Sensitive Data Add Role.”
If you have further questions on user accounts, review the User Role Matrix document to help you understand base and add-on user role options and permissions sets.

4. Definition of Students Relationships to Organization
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Testing Organization - Students are enrolled under a testing organization within PearsonAccessnext. Users that have organization access to the testing organization can update student data.
Responsible (Accountable) Organization - The responsible organization is accountable for specific educational services and/or instruction of the student. The responsible organization is required and, in many cases, will be the same as the testing organization. If students are initially enrolled and registered for an admin via an SR/PNP file, the responsible district and school code fields can be left blank and the testing district and school will be auto populated into the responsible district and school code fields.
Shipping Organization- By default, reports are shipped to the responsible organization. However, users can choose to ship reports to an organization other than the responsible organization.
1. Testing Organization - Students are enrolled under a testing organization within PearsonAccessnext. Users that have organization access to the testing organization can update student data.
2. Responsible (Accountable) Organization - The responsible organization is accountable for specific educational services and/or instruction of the student. The responsible organization is required and, in many cases, will be the same as the testing organization. If students are initially enrolled and registered for an admin via an SR/PNP file, the Responsible (Accountable) School Code can be left blank and the testing organization will be auto-populated in this field.
3. Shipping Organization - By default, reports are shipped to the responsible organization. However, users can choose to ship reports to an organization other than the responsible organization.

5. Purpose
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Topics
The Shipping Organization is not required but may be used to indicate where a students report should be shipped to. If left blank, it will be sent to the Responsible School Code.
The Responsible School Code is the school responsible for specific educational services and/or instruction of the student. This field is required.
The Shipping Organization is not required but may be used to indicate where a students report should be shipped to. If left blank, it will be sent to the Responsible School Code.

6. Running the Operational Report
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Topics
Users should verify students responsible and ship to organizations (if applicable) are correct. To do this, run the Students where Responsible District/School and/or Ship Report To District/School is different from Testing operational report.
Why is correcting this data important?
Without an accurate Responsible School Code, the student’s score report will not be connected to the right organization, nor will it be shipped to the correct location.
Users should verify students responsible and ship to organizations (if applicable) are correct. To do this, run the Students where Responsible District/School and/or Ship Report To District/School is different from Testing operational report.
Without an accurate Responsible School Code, the student’s score report will not be connected to the right organization, nor will it be shipped to the correct location.

7. Resolving Issues
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Topics
To resolve the issues identified in the report, users will need to update the incorrect organization code on the student record.
This can be done in one of three ways:
SR/PNP File Import
Student Test Update File
User Interface
To resolve the issues identified in the report, users will need to update the incorrect organization code on the student record.
This can be done in one of three ways:
SR/PNP File Import
Student Test Update File
User Interface
Users will only be able to populate organizations they have access to through the User Interface. Additionally, if an invalid organization code is entered into a file import, an error will be returned.

8. Resolving Issues Click to go back to: Topics Resolving Issues
To use the User Interface to resolve a conflict between testing district/school and responsible district/school:
Go to Setup > Students.
Search for and select the student(s).
Under the Tasks drop-down menu, select Register Students and click Start.
On the Register Students screen, update the Responsible School Code and select Save.
Note: A valid organization that is set to participating in PearsonAccessnext can be updated in a file import, regardless if the user importing the file has permissions to access that organization. In the User Interface, only organizations that a user has access to can be updated in the responsible and shipping organization fields.

9. Resources
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Topics
User Role Matrix (updated annually on the secure PearsonAccessnext website)
PearsonAccessnext User Guide
Running the ‘Students where Responsible District/School is different from Testing District/School’ Operational Report and Resolving Issues on Avocet
SR/PNP Training Module
SR/PNP File Field Definitions (on the secure PearsonAccessnext website)
There are additional resources available to help you.
The User Role Matrix is updated annually and contains the User Roles and permissions assigned to the User Roles. This is a great place to determine the Base Role and Add-on Role required to perform tasks in PearsonAccessnext.
Additionally, the PearsonAccessnext User Guide is accessible while a User is in PearsonAccessnext. Click Support > Documentation. The PearsonAccessnext Online User Guide is found in the Top Resources menu, on the right of the screen.
You can find the Running the Students where Responsible District/School is different from Testing District/School Operational Report and Resolving Issues document on Avocet.
Use the SR/PNP Training Module and reference the SR/PNP File Field Definitions for further information on updating Responsible (Accountable ) District and School Codes.

10. Support Contact PARCC Support for assistance with:
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Topics
Contact PARCC Support for assistance with:
Contact your State or LEA Test Coordinator for assistance with:
Navigating PearsonAccessnext
Navigating the Training Center
Managing Student Registration/Personal Needs Profile (SR/PNP) Data
Setting up test units
Managing user IDs and passwords
Accessing resources
Setting up proctor caching
Submitting additional orders
Inquiring about shipments
Testing schedule
Testing accommodations
Unusual circumstances on test days
Violations of test security
School emergencies that affect testing
Questions about general testing policies
Questions about state communications
Many resources are available online.
During the PARCC test administration, PARCC Support can be reached toll free at Pearson Online Support and Resources are at:
Your State or LEA Test Coordinator may also assist you. Please contact them if you need guidance on these topics.
Pearson Online Support and Resources:
Call Toll Free:

11. Thank you Thank you Click to go back to: Topics
This concludes the Responsible District and School Codes training module. Thank you!