1. Day Under The Oaks Standing Committee, Meeting #5
February 5, Noon – 1:00pm
Bertolini 4643

2. Agenda Updates New Business Next Steps
Introducing our new DUO2016 team
Timeline & Deadlines
Area Leads & Volunteers
Participants
New Business
Sponsorships
Social Media Plan
Sustainability
Policy & Procedure Review
Next Steps
Discussion
Meeting Schedule

3. Updates Introducing our new DUO2016 team Ian Maurer, Amy Quinn,
Day Under the Oaks Coordinator
Amy Quinn,
DUO Food Truck & Concessions Coordinator
Brenda Peterson,
DUO Sustainability Coordinator

4. Updates Timeline & Deadlines March 14th April 11th April 29th
Participants who register by this date will have Priority for Booth Placement
Final Deadline to register a Concessions Booth
Final Deadline to be included in Publicity Materials
Final Deadline to receive T-Shirts
Booths
Volunteers
Purchase
April 11th
Final Deadline to Participate
Final Deadline for Multicultural Educator Award Applications
April 29th
Final Deadline for Art Exhibit / Contest

5. Updates Flex Credit Opportunities
Professional Development has approved an increase for DUO Flex Credit.
Six hours of Flex Credit is available for Faculty who volunteer for the full day.
Five assignments are still available for those interested in this opportunity.

6. Team Leads Blue Area Green Area Orange Area Purple Area Red Area
Sarah Laggos
Hui Pulama Mau: Liko Puha
Green Area
TBD
Club Liaison: Robin Enfield
Sustainability Village: Brenda Peterson
Orange Area
Purple Area
Food Truck Liaison: Amy Quinn
Red Area
Stephen Lewis
Yellow Area / Native American Celebration
Brenda Flyswithhawks
Volunteer Headquarters
Information Booth Liaison: TBD
Art Exhibit
Tricia Shortridge
Awards
Sarah Laggos
Bookstore
Chaz
Craft Vendors
TBD
First Aid
Karen Clark
Grounds / Recycling
Carl Dobson
Logistics & Operations
Paul & Robert
Music & Stages
Greg & Theo
PR & Marketing
Ellen Maremont Silver
Public Safety
Steve Potter
Rentals & Signage
Hilleary Izard
Set-Up & Break-Down
Javier Rodriguez Aguilera
T-Shirts
Ann Swasey

7. Color Areas
Blue – Arts & Humanities, Consumer & Family Studies, Health Sciences, Hui Pulama Mau, Public Safety
Green – Student Life, Student Services, Sustainability Village, Children’s Area
Orange – Athletics, Business, Career Technical
Purple – Culinary Arts, Food Trucks, Open Lawn
Red – Agriculture, Science, Technology, Engineering & Math
Yellow – Native American Celebration
Flex Credit Opportunities
Six hours of Flex Credit is available for faculty who volunteer for the full

9. Updates Participants as of 02/4/2016 Clubs Departments Programs
Anime Club
ASL Club
Departments
Computer Studies Department
Consumer & Family Studies - “Fashion Show”
Culinary Arts - “Culinary Cubs”
Horticulture Department - “Plant Sale”
Programs
Alumni & Friends Association
Digital Media Program
International Student Program
SRJC Football
SRJC Planetarium
Study Abroad
Sustainability Village
1Revolution
City of Santa Rosa - Water Dept.
Pepperwood Preserve
Sonoma Marin Area Rail Transit (SMART)
Community
Model Railroad Club of Sonoma County
Santa Rosa Philosophical Society

10. Sponsorships
Ellen will update the group on DUO2016 sponsorship coordination.

11. Social Media Plan
How can we use Social Media to improve event outreach?

12. Sustainability
What additional steps can we take to decrease the footprint of Day Under the Oaks?
Printed Programs vs. Increased Signage
Should we consider eliminating our printed program for DUO?

13. Policies & Procedures Craft Vendors Food Trucks
Restricted to those directly affiliated with the college
Food Trucks
Revenue, ICC, & Sustainability

14. Meeting Schedule Next Meeting:
Friday, February 19th
Noon – 1:00pm
Bertolini 4643, the Center for Student Leadership
Meetings will continue every other Friday through 4/29/16.
March 4th
March 18th
April 1st
April 15th
April 29th