1. Explaining strategies to ensure compliance with workplace legislation
Outcome 1.3
Explaining strategies to ensure compliance with workplace legislation

2. Organisational Procedures for Security and Confidentiality
Security – protecting data against theft, damage and destruction
Integrity – ensuring data is accurate, up to date and error free
Privacy means the data must be held securely
Confidentiality – those who have access to the data respect it and do not discuss it with others.

3. Minimising Damage from Physical Threats
Ensure offices are locked
Alarm the buildings
Use camera and surveillance equipment
Restrict the number of access points
Have security at night
Have insurance in case of fire, flood etc.

4. Minimising Disruption caused by Problems
Store software in locked cabinet
Back up all files regularly
Insurance for equipment and property
Key staff should be aware of a disaster recovery plan

5. Access Rights
Access rights means controlling or restricting access to those people who are authorised to use the data.
Log in procedures
Password protection-

6. Data Management Systems
Who has access to data and information?
How is it kept up to date?
How is it kept secure?

7. Electronic File Management
File location
Folder structure and file names
Version control
Housekeeping procedures
Back-up procedures
Read the Notes for further information on these documents

8. Consequences of poor data management
Staff have difficulty in finding files
Time wasted in locating files
Frustration and annoyance for staff
Business activities being slowed down
Potential costly decisions made by management
Breakdown in customer relations

9. Legislation Data Protection Acts Freedom of Information Act
Copyright, Designs and Patents Act
Computer Misuse Act
Read the Notes for further information on these documents

10. Organisational and Legal Requirements
Induction Training
Intranet
Notice boards/posters
Staff development & training
Newsletters
DVDs; Videos; LCD screens
Staff Meeting
VLE

11. Health & Safety Legislation
Health & Safety (First Aid) Regulations 1981
Workplace (Health, Safety & Welfare) Regulations 1992
The Health & Safety (Display Screen Equipment) Regulations 1992
Fire Precautions (Workplace) Regulations 1999

12. Breaches of Health & Safety
An employee who fails to comply with health & safety policies may face:
A verbal warning
A written warning
Suspension
Fine
Dismissal
Criminal or civic prosecution