1. 1,000 Year Flood Lessons Learned After A State Disaster Norma J
1,000 Year Flood Lessons Learned After A State Disaster Norma J. Hall, FNIGP, CPPO, CPPB, CPM Procurement Director - SCDOT

2. Preparations Defined Plan Keep it Up to Date!
Know all Federal Requirements for Reimbursement
Assignment of Roles and Responsibilities
Staff that is mobile and can move quickly and shift roles as necessary
Depend on Trained and Experienced Personnel
Remove Internal Barriers or Boundaries
District Personnel; Division Personnel; Senior Mgmt.

3. Preparations Open Procurement Cards – Raise Limits as Necessary
Have necessary contracts in place well in advance – make sure all Federal Requirements are included!
Auditors reviewed payments to Contractors
Debris Removal & Monitoring Contracts – with all FEMA guidelines and requirements built in – reimbursable
Use of Approved Contractors/Engineering Firms
Supply & Materials Contracts – Delivery or Pickup
Sand; Stone; Asphaltic Materials; Concrete; Hauling
Traffic Message Boards; Barricades; Traffic Control; Signs; Guardrail Replacement
Lodging; Meals; Port-O-Lets; Water

4. Emergency Declaration
Authority to Declare an Emergency
President
Governor
Commissions or Boards
Agency Head or their Designee

5. Emergency Declaration
Emergency Procurements and Procedures
Coordination with those overseeing the work and doing the work
Documentation!
Appropriate levels of competition
Who will issue POs
How will procurements be tracked
Reporting Requirements (Massive)

6. Assessing the Damage First Responders – Safety First!
FEMA is Mobilized
Determine who will assess the damage and how
Trust and engage field personnel
Call in Experts In-House and Engineering Firms/Contractors
Identify Damaged Assets
Highways, Roads, Bridges, Dams, Equipment
Identify Personnel Personally Affected

7. Assessing the Damage 541 Road Closures in Early October
Continual Assessments Throughout Event
Continue to give updates
Road Closures
Road Openings
Detours

8. First Steps Have a Unified Message
Know Contacts with Other Governmental Agencies Needed for Assistance
FEMA
Governor’s Office
Media
DHEC
County/City Governments (Mutual Aid Agreements)
Landfills; Debris Clean Up; Shared Responsibilities

9. Support All Hands on Deck – Meetings/Calls Frequent Open Hot Lines
24 Hour Coverage – 12 Hour Shifts
Have adequate housing (hotel rooms) for redeployed staff; provide meals
Budget Monitoring and Transferring of Funds
Servant Attitude
Take Care of Affected Personnel
No Job too Large or too Small

10. Where Are We Today
Only 31 Roads Still Closed Today out of 541; % have been re-opened
Out of the 31 Closed – 23 closures are associated with privately owned dams where SCDOT has easement rights to build and maintain the roads and needed appurtenances (signs, guardrails)
Dams are licensed and approved by DHEC – must meet current requirements

11. Questions?