1. Leader Orientation Colleen.chancler@uphs.upenn.edu
PPTA Orientation
Leader Orientation

2. Objectives
Provide organization of the chapter staff and volunteer roles
Provide schedules and resources for those in leadership roles
Provide an overview for what occurs at Board meeting and Board work group meetings
Provide brief description of roles within the Board and committees and Special interest Groups

3. PPTA Staff and volunteers
Chapter office staff: Kim, Toni, Cindy
Web Master: Jeff Rothman
Payment Specialist: Carole Galetta
Volunteers
Majority of the work force

4. Players at the Table for a Board meeting
Executive Committee
President/elect, veep, sec, treasurer, chief delegate, member-at- large (district director)
District Directors (DD)
7districts-geographically represented
Yearly election of member at large (after BoD mtg in October)
Executive Director: Kim Annibali
Legal Counsel: Paul Welk

5. Players in the room for a Board meeting
SIG leadership
Committee Leadership
Payment specialist
Members
Guests

6. Board of Directors (BoD)
Consultants Members:
observational person= student or newer to practice professional
Appointed position and only renewable for one term
One year term of office; non-voting
Voting Members
Executive Committee +
District Directors +
Chief Delegate

7. Toolkit Job Description (home page-about us-job descriptions)
The Master Work sheet (sent by Chapter office)
The volunteer pool list (maintained by chapter office and on web page under member protected section)
Electronic resources
GoToMeeting/GTM; freeconferencecalling; doodle poll
Leadership development web page on
The person you just replaced

8. Schedule Yearly calendar
Full calendar is sent to you by Chapter office (home page-about us- leadership-on left for leadership resources-2017 (or current year) calendar
Monthly working group meetings=Board work group meetings (BWG) (online; 3rd Thursday of the month)
Quarterly BoD meetings: Jan; April; August; October
Report due BEFORE the meeting
State Conference in October
BoD meeting the day before the start of conference
Quarterly newsletter articles
Only one in print=October
Three online

9. Board reports Email from chapter office-due date BoD format Motions
Attachment to include the BoD report and motion sheet
BoD format
List of activities, address the master work list charges
If you are not a chair of committee or SIG, your report would be sent to the chair to be included in the total report. Ex. Connect PA! sends info to membership committee
Motions
Method to make a suggestion for an action
Not all requests for action/questions require a motion
Sometimes motions come at the actual meeting

10. Board meetings
January, April, August (exec.committee attendance only), October
Monthly scheduled GoToWebinars/GTW
Working meetings
Special meetings
Usually happens online
Need to be time sensitive issue that is not able to wait until the next scheduled meeting

11. Meeting Format Start and end on time If you feed them they will come
POPP/Point of Personal Privilege will be scheduled
Come prepared
Environment of trust
Consensus
Support the BoD decisions after they are made
Discussion forums

12. Helpful Hints Keep all this information in one area
Refer back to the packet during the time between the BoD meetings
Arrive a few minutes early to the meeting to set up and catch a bite to eat
Copy Kim on activities because members frequently call Chapter office for information
Update your web page frequently
OK to use the web master

13. Roles of the BoD members
Represent the PPTA
Disclosure signature
Fiduciary responsibility/insured and bonded

14. Executive Director Coordinator of Chapter staff
Lists of and responsibilities on
Sending blast s to members and member groups
Assists in manages the schedules, reports, newsletters
Takes minutes at the meetings
Assists in Conference Planning Committee
And a host of other things

15. Chapter Office Staff
Assisting with schedules for meetings, reports, motions, directories and contact information
Sending communications from PPTA to any number of groups: SIG, committee leadership
Can assist with IT including GTW/GTM
Chapter stationary
Point of contact with our members

16. Chief Delegate
Assists in the order of the business conducted at the BoD meetings
Roberts Rules of Order/RRoO
Coordinates and disseminates BoD decisions to the Delegates
Resource for Rules of Order/RoO, motions, operations and other core documents
APTA House of Delegates

17. Member-at-Large
Elected yearly by the DD to represent on the BoD the needs and concerns of the DD
This is the person that would provide updates to your report at the BoD meeting or ask questions related to operations
Dissemination of information to DD
Chair of the Award Committee for PPTA awards
Call for nominees, coordinate the selection and notification, issue the award
The general call for SIG awards is released with this call for nominations

18. Board Meeting Format Agenda Use RRoO Old business New business
January meeting: oath of office for new DD
New business
Motion discussion groups
Motions pending
Use RRoO
Voice vote
Executive session

19. BoD monthly meeting Board Work Group Meeting
All done online using GoToWebinar (GTW)
Working groups and will move toward report out in more detail from committees, SIGs
Minutes taken and disseminated
Currently finalizing the schedule but should remain the 3rd Thursday of the month staring at 730PM
February and May need to be adjusted to accommodate CSM and VTH HOD APTA

20. Governance Structure Purpose of recent re-structure
Advantage: formation of work groups and task forces
Faster and more nimble groups
Ideas generated from the committees and SIGs rather than waiting for discussion or approvals at the BoD meetings
Board Liaisons to Committees and SIGs

21. Committees Chairs as of Jan 2017
PPAC: Ivan Mulligan
PRC: Kathy Brown
Membership: Lauren Bilsky
Ethics: MAW
Awards: Bob Wellmon
CCE: Shannon Scanlon
Finance: Jeff Welk

22. PA PT PAC Monies regulated by the federal government
Claire Peasley current chair of the PAC
Allowed to accept money from cash, check and charge
Funds people/legislators

23. Special Interest Groups
Clinical and practice content experts
Meeting monthly
Provide online education and coordinate with CCE for conference
Reside within the PRC

24. Finance (chair is Jeff Welk/Treasurer)
Budget
Finance committee
Budget planning process
Fiscal Impact of the Motions after the BoD meeting
Expense report approval
Hard line on 30 day rule
Must send copy of receipts for all expenses
Send to Jeff Welk and Kim completed form

25. Web Page Be part of the solution and post
Contact information should be current (includes pictures)
January meeting will provide opportunity of pictures so dress up (at least shoulder high)
Web master: Jeff Rothman
Member log in
Reimbursement forms (excel and they auto-calculate)
**caution for regular, HOD form

26. Thanks for your time