1. AFTER NOMINATION INFO SESSION 2017-2018

2. Student To-Do’s Host University Application Dorm/Accommodation
Course Selection / Learning Agreement
Passport/Residence Permit/Visa
Health Insurance
Travel & Financial Planning

3. IRO To-do’s Support during Host Uni application LA,
Grant Agreement & Grant Payments
IRO Travel Support payments
Language (C1) proficiency letter&Visa letter

4. Exchange Coordinator To-do’s
Advise on the courses that student wish to take at Host Uni
Decide on the equivalences of these courses at SU
Support on the academic issues that student may have during exchange

5. contact IRO http://iro.sabanciuniv.edu
Gülin Karahüseyinoğlu (9367)
Selen Karacanoğlu (9644)

6. student Host University Application Application During the application
-Share the s you receive with IRO
- Stay in contact with IRO throughout the process
During the application
-I’ve / not received any s from host uni
-I’m in the process of completing my application
-I’ve completed my application
Application Documents
-Scan docs&send via -Online app&upload online -Post hard copy docs(send via DHL for free) -Departmental Coordinator: SU Exchange Coordinator
Institutional Coordinator: Evrim Güngör Devecioğlu
Host University Application

7. After completıng host unıversıty applıcatıon
Get a confirmation from the host university regarding your completed application (cc us in the )
Send an to the host university stating that you’ve completed your application (cc us in the )

8. Dorm&Accommodation ATTENTION Dorms may not be guaranteed.
Make sure to check alternatives if dorms are not guaranteed.
Make sure to check all rules&regulations before accepting them.

9. VISA- Student’s Responsibility
attentıon
VISA- Student’s Responsibility
Please check the latest info from the counsulate of the country you’ll be travelling.
We support you throughout the process but please note that visa applications are your responsibilities.
If you need professional assistance with your visa, you can work with an counselling agency.
Visa applications takes time, please make sure to apply in advance!!!
Students with green passports  You have to apply for student visa as well!
If you get wrong visa type, you may not be allowed to enter the country.
Please make sure to follow up your acceptance letter. You need this document to apply your student visa.
Visa application fees may vary for each country.

10. ımportant Czech Republic Netherlands Hong Kong Slovenia Sweden
Documents are requested in Czech language
It takes long time
Netherlands
Host university submit your visa application
May take up to 3 months
Hong Kong
Slovenia
Student visa applications can be made in Ankara only
Sweden
Takes long time
Residence permit required
*Please make sure to get the latest information from the consulate via official website or phone.

11. travel&fınancıal plannıng
Travel Plan
We suggest you not to buy your flight tickets until you receive your visa approval. If you buy, this is at your own risk/responsibility.
Living Expenses It is better for you to check the living expenses in advance.
Other expenses
Travel expenses, visa application fees, insurance and accommodation expenses

12. Compulsory health ınsurance
Health Insurance
You need to have a valid health insurance
Erasmus+ students needs to share a copy of their document with IRO

13. Erasmus+ OLS (ONLINE LINGUISTIC SUPPORT) compulsory
All students attending Erasmus+ are required to complete language assessment twice; before you start your mobility and after you complete your mobility. This is compulsory to complete by the European Commission
This assessment is completely online.
There is no pass/fail in this assessment , it is only to assess your language level.
You will be given more information later on regarding OLS.

14. LEARNING AGREEMENT
Learning Agreement = Exchange Term Course Registration&Equivalance
SU Learning Agreement is also considered as the equivalence statement of the courses you will get during your exchange term. So please make sure to complete your LA’s within the given deadline, based on the given instructions.
If you make any changes on your courses, you need to complete 1st&2nd pages of LA, if there are no changes 1st page of LA needs to be completed.
Please make sure to follow up both of your Learning Agreements.
IMPORTANT
No LA’s will be accepted after the deadlines! Please read the instructions carefully on our website.
Host Uni LA
SU LA

15. ÖĞRENİM ANLAŞMASI =Exchange Term Course Registration&Equivalance
LEARNING AGREEMENT
ÖĞRENİM ANLAŞMASI =Exchange Term Course Registration&Equivalance
Minimum 20 ECTS and 4 subjects (10 SU credits), Maximum 40 ECTS (20 SU credits)
Compulsory!
Your exchange advisors will be determining the equivalent credits. They will count 1SU credit=2ECTS. If the credit has 0.5 and above, they will be rounded up like 2.7 SU credits will be counted as 3 SU credits.
You need to write the subjects including their codes otherwise you will have problems upon your return.You must complete your Learning Agreement in full, as well as the signatures.

16. LEARNING AGREEMENT Attention
Please pay attention to you graduation responsibilities. This is student’s responsibility.
To follow up your graduation:
4th Level FENS students: If you will be taking required graduation courses such as ENS 492 during your exchange term, you must get in contact with your faculty and relevant faculty member. These subjects will not be included in your LA! ENS491 is not allowed to take during exchange term!

17. ONLINE LA Learning Agreement
It’s a database where you can find the subjects and their equivalents taken by previous exchange students of SU.
Equivalences of the subjects in the past may change.
If you find the same subjects at the host university as in the database, you may choose them from the database in order to form your LA. Please note that the subjects you see in the database, does not mean that they are the subjects available at the host university.
If the subject you want to add to your LA is not in the database, you can add those subjects to the system as “new course request”. Then your advisor can add these subjects to the database with their equivalences.

18. LA- ACADEMIC EXCHANGE COORDINATORS
FASS
Cultural Studies: Ateş Altınordu
Economy: İnci Gümüş
Political Sciences: Ayşe Betül Çelik
Visual Arts and Visual Communication Design: Erdağ Aksel
International Studies: Kerim Can Kavaklı
Conflict Analysis and Resolution: Emre Hatipoğlu
Psychology: Achille Pasqualotto 
Art Theory and Criticism:  Bratislav Pantelic
SOM
Management : Remzi Gözübüyük-Ronan Jouan de Kervenoael
MBA : Tevhide Altekin-Burçin Bozkaya
FENS
Computer Science : Yücel Saygın
Electric Engineering  : İlker Hamzaoğlu
Manufacturing Systems/Industrial Engineering : Kemal Kılıç-Barış Balcıoğlu
Material Science : Mehmet Ali Gülgün
Mechatronics : Kürşat Şendur
Biology : Levent Öztürk

19. CREDİT&GRADE TRANSFER
Conversion table:
The grades you get at the host university will be transferred to SU based on the grade conversion table approved by the academic committee.
You must take subjects as letter grades. You shouldn’t take pass/fail subjects, if you take pass/fail subjects, please make sure to ask the teacher to give you a letter grade. You can find out the details regarding the grades from the host university.

20. EXCHANGE TERM TRANSCRIPT
Your transcripts should reach IRO office as original. Then they will be send to SR for the grade transfer.
Your transcripts should reach IRO on time in order to avoid any delays on your grade transfers.
This is completely student’s responsibility to follow up your transcripts and make sure that they reach to IRO.
Make sure to get your original transcript in English.
The subjects and codes in your LA and transcript should match.
If the subjects on your LA does not shown on your transcript, they will be transferred as F. Subjects shown on transcript but not on LA will not be transferred to our system
After transferring your grades to SU, you cannot change your LA.
If you are planning to benefit from SU scholarship, please pay attention to the date that committee convention in June. As you need to hand in your transcript on time for the grade transfer, which will effect your overall GPA. Please note that its your responsibility to follow up your transcript.
If you are to graduate after your exchange term, please make sure to check the academic calendar of the host university, as it may effect your graduation.

21. GRANT AND SCHOLARSHIP PAYMENTS
In order to receive the full grant payment, students must complete and sign the Erasmus grant agreement.
Your grant payments will be done to your Euro account at Akbank. The account should be under your name. We cannot accept other banks other than Akbank.
If you have dorm scholarship at SU, you will be given the 2/3 of the scholarship for one term. You can get detailed info about this from Student Resources.
The planned grant payment will be paid to students in two installments. First installment will be the 70% of the total planned amount, before you go for your exchange term.

22. GRANT AND SCHOLARSHIP PAYMENTS
If student stays more than 4,5 months, student will receive the grant maximum equivalent to 4,5 months.
Student who stays less than 3 months will be required to refund their grant. Students also who stays less than the planned duration will be required to refund.
Undergraduate students with scholarship will continue to receive their scholarships. Scholarship committee convention takes place in July. If you want your grades to be counted for the scholarship, your transcript must reach us before July.
IMPORTANT NOTE: Postgraduate and Doctorate students will not receive their scholarships during their exchange term.

23. Documents ERASMUS+ GLOBAL EXCHANGE
Pre-departure 1. Copy of acceptance letter 2. Copy of health insurance 3. LA 1st page 4. Grant agreement OLS
6. IRO Satisfactory Survey
Pre-departure 1. Copy of health insurance
2. LA 1st page
3. IRO Satisfactory Survey
4. Flight ticket & receipt (For who received IRO Travel support)
During Exchange
1. LA 2nd page (incase of any changes)
Upon Return
1. Confirmation of Participation
2. Transcript (Orijinal)
3. 2. OLS
4. Erasmus+ Participant Report (Online)
3. Exchange Final Report(Online)
4. Boarding pass (For who received IRO Travel support)

24. possıble problems
For academic problems, please contact with your academic advisor at first at the host university. Then you may contact your advisor at SU.
If one of the subjects won’t be open at the host university or you cannot take that subject in your LA, please do not panic! Please check the alternatives and contact your SU advisor.
You may face problems regarding dormitory financial issues, prejudgment & racism.
In case of an accident or an issue related to police, please contact the Turkish Consulate in your city (or the closest one) and please kindly inform us as well.

26. Erasmus+ Öğrencİ Beyannamesİ
Erasmus+ Student Charter states your rights and responsibilities as an exchange student. Link: dosyalar%C4%B1/erasmus-student-charter-print_tk.pdf?sfvrsn=0