1. RAC IV Meeting
Sept. 9, 2016

2. Overview Director Report New Business Section Awards 2016-2017 SPC
Zip code realignment status
New governance model status
New Business
SPC
Encouraging membership
Interesting section activity
Reminder: Region/Section Leadership Manual
Add Region Director to lists

3. Section Awards Congratulations to our sections Outstanding Section
Southwest Texas – 3rd place - Joan Labay-Marquez, section chair
Career and Professional Development
Southwest Texas – 1st place (tie) - Joan Labay-Marquez, section chair
Communications
Albuquerque – 2nd Place – Sally Smith newsletter Editor
Stem K-12
Southwest Texas – 3rd place - Joan Labay-Marquez, Stem K-12 outreach officer
Houston – 3rd place (tie) – Alan Sisson, chair

4. 2016-2017 SPC To be held at University of Houston
Currently working on dates
Consider supporting your local students to attend

5. Zip Code Realignment Status
George Hindman identified zip codes that were not present in any current section bylaws
Section maps were generated to show region membership
Wanted to understand the region and the zip codes missing in bylaws
Correcting some memberships outside of the region
Several areas contained >4 members and are between sections
Will be soliciting member feedback
Updates to bylaws will be needed

6. Region IV Map

7. New Governance Model Status

8. Organizational Structure
Board of Trustees
Executive Nominating
Audit
Finance
Council Nominating
Compensation
Board Directed Committees
Investment
Council of Directors
RSAC
TAC
FIAC
Forums
Committee
Committee 2
Committee N
Region 1
TG 1
FIG 1
SciTech
Subcom 2.1
The proposed governance model establishes a strategic, forward looking Board. A deliberative body to guide and shape the vision, strategy and initiatives. They will use disciplined process to turn ideas into implementable projects and impose accountability to measure success or failure of initiatives. Those metrics will be used to adjust the trajectory of the committees as necessary.
The Council of Directors maintains the important structure we currently have where elected representatives continue to work and guide their communities and provide input at a strategic level. The current Board does the down and in operational and tactical maintenance of the Institute well. They just don’t have the time nor capacity to also shoulder the strategic goal setting that we are missing. The Council provides the vehicle, very similar to our existing structure, for the Board to stay in touch with the membership and take their views, their inputs and their opinions into account.
The proposed Council also allows member to expand their involvement in the AIAA by simplifying the creation of new communities.
Section TC
FIC
Defense
Task 1
Section TC
FIC
Aviation
Task 2
Region N
TG N
FIG N
P & E
Subcom 2.1
Section TC
FIC
Space
Section TC
FIC
Bottoms-up Member Input
(Member-driven committees)
Top-down Directed Activities
(Board-appointed committees)

9. Transition Plan - Timeline
2016
2017
2018
2019
2020
Governance Working Group
Develop Transition Plan
Finalize Transition Plan
Board Vote to Adopt Transition Plan
Preparation for Transition
Transition Committee(s)
First seating of Board of Trustees
Board Membership Transition
First seating of Council of Directors
Council of Directors Transition
Stand up new Organizational Structure
Mature new Organizational Structure
Transition Complete

10. Transition Plan – Board Transition
Any current elected official can choose to retain their seat on the Board of Trustees OR continue in the corresponding leadership position in the Council of Directors or Board-directed Committees. (I choose to remain as Region IV Director)
Open positions on the Board and Council will be addressed as needed as part of the 2017 election. (Open positions announced)
Open chair positions for Board-directed Committees are filled by Board appointments.
The exact plan cannot be determined until after the current Board members have made their decisions as to which position they wish to fill. (Governance Retreat to be held at Space 2016)
Provisions have been added to the Bylaws to address transition of elected officers.
Liaison positions discontinued; roles moved to the Council.

11. New Business

12. SPC
Region will be discussing with Student Advisors where the SPC will be held
Contact your student branches and encourage them to consider making proposals

13. Encouraging Membership
Post to Facebook/Twitter frequently
Bring up discussion topics of interest
Could use topics from AIAA Daily Lunch
Newsworthy aerospace topics in your section
Good and bad news
Try to include topics from various organizations/businesses in your section
Try to post as news or items-of-interest and not take “sides” on a topic
Other ideas?
Engage with attendees at events

14. Interesting Section Activity
Every RAC meeting I will try to bring up several interesting section activities from other sections
“Space Entrepreneurs: The Rewards and the Risks” - Adelaide
Movie night
Rocky Mountain Young Professionals event had more than 160 participants to watch the Martian

15. Region/Section Leadership Manual
Don’t forget Region and Section Leadership Manual
Parts may need some updating, especially in the governance transition, but a good place for answering questions
Sections
American Institute of Aeronautics and Astronautics (overview of AIAA)
AIAA Volunteer and Staff Structure
Region and Section Organization
Section Officers – The Team
Section Paperwork
Programs and Assistance from Headquarters
Appendices
Award forms
Section Reports/forms
List of AIAA awards, membership grades, sample letters/memos…