1. AGENDA Welcome Feedback on Adult Programmes Club Reports WALTA Awards
County Sport Partnerships Community Games / National School Sport Week Funding Opportunities / Sportmakers
allplaytennis.com
Clubmark Managing your Club
Competition Adults and Regularly Competing Juniors
County Operations P2P Registration / Handbook / Club Self Service / Wimbledon Tickets / BTM

2. Get your nominees from your club
WALTA AWARDS 2012
January 27th
Botanical Gardens
Cost £40
Get your nominees from your club
entered by November 30th

3. Clubs with booking systems report greater use of courts
Feedback on Adult Programmes
Clubs with booking systems
report greater use of courts
Promotion within the club to retain and inform members
Welcome packs – for members and prospective members
Coaching programme for adults and juniors
Weekly / Yearly planner – Tennis and Social events
Newsletters to members
/ Website
Booking system
Notice Boards
10&U
14&U
18&U
19-29
30-39
40-49
50+
Total
Totals
2406
1624
976
760
740
1537
2388
10431 % 23 16 9 7 15
100
Juniors
19-39 years
40 years plus %  48 14 38
COACHING
Drills
Clinic’s: tactics, doubles, serve
Team / Group U3 & Me
Cardio
Individual
Induction
Back to Tennis
low compression balls
Cardio
Mini Tennis –Touch tennis
75% clubs do not
promote
the coaching
programme
The pie chart represents the age profiles across Clubmark venues in Warwickshire.
Each individual club will have their own club profile to use throughout the forum.
The good statistic is that 39% of our players are under 14 showing that there are a large number of young people learning the game
The worrying part is that a similar % are over 40 demonstrating an aging membership in clubs.
Fairly similar across all clubs
Should clubs worry? If yes what should we be doing?
SUBSCRIPTIONS
How many clubs have
a yearly planner ?

4. Club Forum Questionnaire
Aim:
To provide us with feedback on your activity
To provide us with your feedback on our services
To give you an opportunity to ask for support

5. Feedback on Adult Programmes
Following our Spring Club forums:
Age Profiling
Did your Club take any positive action regarding the age groups of
your members, if so what did you do?
Adult Subscription Offers
Has your club made any changes to subscriptions for the age group?
If so have you seen any changes in your membership?
Adult Tennis Programme
Has your Club worked with your coach to make changes to the adult
programme, if so what changes?
Recruiting and Retaining Members
How do you recruit and retain effectively, have you further developed your
Welcome Packs, Booking system, planning or any other?

6. Adults and Regularly Competing Juniors Competition assists with retention of members
Adult open events following Junior Grade 3 & 4 - need to increase Women's’ events
Birmingham singles League
One Day Doubles
Inter Club Leagues
Club themed and regular events
Veteran's Forum
Thursday November 17th Sutton Coldfield

7. North Warwickshire
Nuneaton and Bedworth
CSW Sport
CSW Sport is the County Sports Partnership for Coventry, Solihull and Warwickshire.
CSW Sport is co-ordinated by a core team of staff whose role is to develop, co-ordinate and promote sporting opportunities throughout the sub-region.
Coventry
Solihull
Rugby
Warwick
Stratford Upon Avon 7

8. How can we help Tennis Clubs?
Funding Support
Club development and Clubmark
Coaching
Volunteering
Resources, advice and information
Community Games 8

9. Funding 9

10. Funding Sources for Tennis Clubs?
CSW Sport Coach Bursaries – under review
Sportivate
Inspired Facilities
Sport England Small Grants
Sportsmatch 10

11. Programme administered locally by CSW Sport
Lottery funded grants programme linked to the 2012 Olympic Legacy Strategy ‘Places, People, Play’
Programme administered locally by CSW Sport
Funding available to deliver a block of 6 coaching sessions to give participants a taste of an activity they have not tried before
Aims to get more year olds into participating in sport on a regular basis
Applications submitted to CSW Sport
Deadline for applications for delivery between April September 2012: Friday 23rd December 2011 11

12. Inspired Facilities www.sportengland.org/funding
Lottery funded programme
Funding for local community and volunteer groups to improve and refurbish sports clubs or transform non-sporting venues into modern grassroots sport facilities.
£20,000 - £50,000.
5 rounds in total. Dates for first three funding rounds :
Round 1: 1 August to 28 September 2011
Round 2: 1 February 2012 to 2 April 2012
Round 3: 23 July 2012 to 17 September 2012
Rounds four and five will take place in 2013/14 12

13. Sport England Small Grants Programme
Lottery funded programme
£300 - £10,000
Programme priorities:
Projects increasing the number of adults participating in moderate intensity sports
Projects seeking to reduce the drop off rates for year olds
Projects that contribute to community sports activity for year olds
Open programme with regular decision meetings 13

14. Sportsmatch Exchequer funded programme
Aim – to match sponsorship on a £ for £ basis for new projects for awards £1,000 - £100,000
Three primary objectives
Encourage businesses to sponsor community sport
Foster lasting partnerships between business and community sport
Further develop and improve access to sport through quality business sponsorships
External panel with regular decision meetings
Still accepting applications, however any award would need to be spent by 31 March 2012. 14

15. Click on the symbol to enter club’s website15

16. Coaching www.cswsport.org.uk/coaching
CSW Sport Coach Education & Club Development Programme
Online advice on how to develop your coaching
‘NEW’ Coach database – coming soon 16

17. Volunteering Need More Volunteers?
Clubs can complete one simple form to let us know of the opportunities and roles available for people to volunteer in.
Opportunity is shared with a range of volunteer support agencies across the sub region 17

18. Volunteering www.sportmakers.co.uk
The Sport Makers programme will inspire people to make sport happen at the local level, embedding the Olympic and Paralympic values in grassroots sport, by:
Recruiting, training and deploying 40,000 Sport Makers as the next generation of sports volunteers to organise and lead grassroots sporting activities
Every Sport Maker will commit to at least 10 hours of volunteering, so the result will be hundreds of thousands of volunteer hours to support the mass participation legacy 18

19. Resources, Advice and Information
CSW Sport newsletters
CSW Sport news pages
Top tips and guides
Useful contacts
Follow us on 19

20. Bring your community together to take part in sporting and cultural activities inspired by and in celebration of the London 2012 Olympic and Paralympic Games by organising a Community Games at your club
A community Games includes both sporting and cultural events and some sort of ceremony, ideally an opening and/or closing ceremony. The rest is up to you.
Club Open Days/Family Fun days could make great Community Games
Benefits of organising a Community Games at your club include:
Raising interest and awareness in your club
Making links between the club and local community
Attracting new members, volunteers, coaches etc
A range of resources and support is available to help you plan and organise your Community Games. 20

21. Open Days
Discussion:
How can you add value to your existing Open days?
What new ideas can you use to recruit new members?

22. What is allplay tennis.com?
allplay is a practical campaign to help more people play tennis.
• allplay makes it simple for people to find someone to play of a similar level, find a court to play on in their area, or find a coach.
• allplay helps coaches and people at places to play to attract more players, by providing them with tools and resources to promote their programmes and activities locally.
• allplay brings tennis to different groups of people who might not usually play the game.

23. How can clubs benefit from allplay
Target Marketing
Personalised Marketing Material
Interaction between members
Free publicity
Promotion of membership options
Promotion of club contact details so players know who to contact for more information
Sign up now

24. Tennis Clubmark
50% of Warwickshire Clubmark Clubs are up for Clubmark renewal in 2012
Some criteria have changed e.g a new complaints procedure
Clubmark demonstrates that a club is running a Quality Programme
Competition is key to a Quality Programme across all clubs we need to ensure that clubs are achieving or working towards achieving a minimum of average number of RCJ’s for the size of club
Using Clubmark on a regular basis will make gaining or renewing clubmark easier

25. Your Club Information Clubmark Renewal Date County Support Officers
Membership Details – Declared and BTM
Regularly Competing Juniors and targets
Membership Targets – What increase is your club aiming for?
Potential Opportunities

26. Your club meeting agenda
Club Agenda
Treasurers report
Membership report
Business / Action Plan
Grounds/ Facility report
Coach report
Website
Team Captains
Social
Clubmark
Sinking fund / Sustainability
Tennis Users / BTM’s/
Recruitment / Open days
Business / Action Plan
Risk Assessment / Policies
Numbers on coaching programmes / RCJ / Update on workforce [ licenses / CRB] Competitions/Schools, [M&P]
Marketing / Promotion [M&P]
Match reports / M&P
M&P

27. LTA Support
Players on coaching programme

28. LTA Support

30. Clubmark Club RCJ below National Average?

31. Tennis Tournament Planner – How TTP Helps Clubs
Using TTP assists coaches in organising their competition programme and to register matches.
Enables players to see who they have played and how they have done.
Printed draws and results can easily be displayed at the club
Results can be sent to the local newspaper with a short report and photo
Sarah and Matt will help coaches to use TTP – see your contact
Please ensure your coaches are working with TTP and are delivering competition for all your players

32. Support for Coaches Developing a Quality Programme Workshop
Date November 8th
Venue Esporta Warwickshire
Time – 1-30
Credits 3
Cost FOC
Mini Tennis Awards Programme / Tennis Leaders Course / Retaining Women and Girls in Tennis

33. Club Self Service BTM Tab RCJ Tab Data Reporting Tab -Tennis Users
Players on Programme
Volunteers and Officials
LTA Place2Play Registration

34. P2P Registration & WLTA Handbook 2012
Place 2 Play Registration
Clubs need to register online, through the secure log in area at
Payment made via BACS. WLTA bank account details on the invoice, Club Name must be included in the reference
Don’t forget the secure login area of the website can also be used for updating your clubs’ mini promotional website 24/7.
WLTA REGISTRATION DEADLINE: 1st DECEMBER 2011 to ensure details of club officials are correct in the Handbook
Clubs once again need to register online using the same process as last year through the secure log in area on the LTA website for the 2011/2012 registration year (
The registration process can only be completed online and payment made via BACS. All WLTA bank account details can be found on the invoice that is generated once the registration process has been completed.
Don’t forget the secure login area of the website can also be used for updating your clubs mini promotional website 24/7.
P2P REGISTRATION DEADLINE: 1st DECEMBER 2012
Warwickshire LTA 2012 Handbook:
When completing the registration process please make sure all club, committee, coach and other relevant staff/volunteer details are correct as this information will be published in the WLTA 2012 Handbook.

35. Wimbledon ticket allocation dates:
Club must be Registered by 1st Dec & paid up by 29th February
Ticket application forms sent to Club 1st week in January 2012
Clubs return ticket application forms by 23rd January 2012
Invoices will be dispatched in March 2012
BTM members registered by February 29th 2012
Club draws for Tickets must be held in April 2012
Ticket return forms to be completed by 10th May – unpaid invoices or unreturned forms will result in tickets being reallocated
Clubs once again need to register online using the same process as last year through the secure log in area on the LTA website for the 2011/2012 registration year (
The registration process can only be completed online and payment made via BACS. All WLTA bank account details can be found on the invoice that is generated once the registration process has been completed.
Don’t forget the secure login area of the website can also be used for updating your clubs mini promotional website 24/7.
P2P REGISTRATION DEADLINE: 1st DECEMBER 2012
Warwickshire LTA 2012 Handbook:
When completing the registration process please make sure all club, committee, coach and other relevant staff/volunteer details are correct as this information will be published in the WLTA 2012 Handbook.

36. Do you want to be involved, find out more ?
Inclusive
Accessible
Affordable
Sustainable
Find out more
Do you want to be involved, find out more ?
Venue: Billesley
Date: Wednesday 16th November
Time: 10-00am