Microsoft Office: Word

Microsoft Office: Word

Topic 1: The Word Window

Objective: Identify and define the parts of the Word window.

The window for all programs in the Office 2013 Suite uses a Ribbon, one area at the top of the screen which combines all menus and toolbars.

Ribbon 2 3 1 4 5 File Tab: Click this button to find the open, save, print, and other menu items. Quick Access Toolbar: the Quick Access Toolbar is a customizable toolbar that shows either above or below the ribbon. It is always in view even when the ribbon is minimized. Tabs: the Office ribbon is organized into tabs according to task. Tabs always in view include Home, Insert, Page Layout, References, Mailings, Review, and View. The Add-Ins tab is visible when you have add-ins installed. Showing the Developer tab in the ribbon is optional—the tab must be added manually, but once it is added, it is always in view. 4. Groups: each tab is divided into logical groups of buttons. The most popular buttons show in the ribbon. Some groups have additional options that are accessed by clicking a launcher. Dialog Box Launcher: clicking the launcher icon opens dialog boxes and task panes.

Ribbon 10 9 8 7 6 6. Gallery: galleries contain preset formatting options for tables, WordArt, charts, SmartArt, and more. 7. More Buttons and Arrows: More buttons expand galleries. Plain arrows (such as the one shown on the Change Styles button) open galleries or submenus. 8. Collapsed Group: groups expand and collapse when the document window is resized. A partially collapsed group may display the buttons in a different layout, or a reduced number of items. A fully collapsed group only shows the group name with an arrow button that opens the group submenu. 9. Help Button: the Help button links to the embedded Word 2013 help files. 10. Program Window Controls: the window controls work the same as other Microsoft Windows-based program. Clicking the minimize button (-) minimizes the program to the taskbar; the maximize button toggles between full-screen and reduced-size views; and clicking the X button exits the program.

Ribbon: File Click the File Tab to access the Office menu. The menu contains the most common file related tasks such as Open, Save, Printing, and more. For advanced file options, while the Office menu is open, click the Word Options button. Most Word preference settings are located on the Word Options menu.

Ribbon: Quick Access Toolbar
The Quick Access Toolbar works like toolbars in other programs. Just click a button to perform the desired command. This toolbar is customizable by clicking the button at the end . Toggle features on or off by clicking next to the label.

Ribbon: Tabs Click a tab to open it. The active tab is highlighted. Each tab contains sections according to task. Tabs and groups are logically organized by word processing task. Tabs always in view include Home, Insert, Page Layout, References, Mailings, Review, and View. If a picture or object is selected, the Format Tab will come into view.

Ribbon: Groups Each tab is divided into logical groups of buttons. The most popular buttons are shown in the ribbon. Some groups have additional options that are accessed by clicking a launcher. This will open a Dialogue Box for more options. Launcher Button

Status Bar The status bar at the bottom of the Word Window shows you document information. Toolbars on the Status Bar allow you to change views and to zoom in or out of the page. Right Click on the Status Bar to open the “Customize Status Bar” Menu. Toggle features on or off by clicking next to the label.

Scroll Bars Scroll Bars are located on the Left and Bottom of the page. Scroll Arrows allow you to move up or down the document a little, the Scroll Box allows you to drag and move more quickly up or down the document. Box Bar Arrow

Ruler The horizontal ruler shows the width of your page. With it you can set page margins, paragraph indents, tab stops, and column widths. If your pointer hovers over a part of the ruler, a popup tip will show you what the part does. The vertical ruler is shown in Print Preview and Page Layout views. With it you can adjust top and bottom margins and row height in tables.

AutoCorrect Options Word will AutoCorrect many errors as you type- (such as replacing a capitalized second letter in a word). If Word makes a correction that you do not want, move your pointer over the corrected word and click the blue box and lightning bolt icon that pops into view. AutoCorrect Option buttons will appear.

To see what Word will autocorrect, go to :
File> Options> Proofing> Autocorrect Options

Paste Options 1 2 3 4 5 A clipboard button appears nearby
when you paste anything into a Word document. Hover over the button and an arrow appears. Click on the arrow and a menu of options appears that allows you to choose the formatting of the text. 1. Use Destination Theme- Makes the text match what is already on the document. 2. Keep Source Formatting- Keeps the text formatting as it was when you copied it. 3. Merge Formatting- Changes the formatting so that it matches the text that surrounds it. 4. Picture-Inserts the text as an image. 5. Text Only-Removes all the original formatting from the text.

Format Painter Format Painter on the Home Tab, Clipboard Group is a tool that will allow you to copy the formatting from text or a shape and apply it to other text or shapes. Highlight text or select a shape Click the “Format Painter” button Highlight the text or other shape that you want the formatting applied to. This will only work one time. Once you release the mouse in step 3, the formatting feature is gone and you will have to begin back at step 1 if you want to apply formatting to another selection of text or another shape.

Spelling and Grammar Word will automatically check for Spelling and Grammar errors as you type. Spelling errors will be indicated with a red underline and Grammar with a blue underline. To correct the items, Right click and choose the correction from the context menu. You can also go to “Spelling and Grammar Check” in the Review Tab. When using this tool, a task pane will open that explains each error.

 Think It Through  Use the pictures and labels on the following slides to test your memory. Can you drag the labels to the correct the parts of the Word Window that they represent? Work alone, then work with a partner and help each other check your work.

Word Window Parts Tabs Groups Ribbon Ruler Status Bar Launcher
Paste Options Auto Correct Quick Access Toolbar

(Delete or drag this box over to check your answers)
TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers) Status Bar Groups Ruler Tabs Ribbon Paste Options Auto Correct Quick Access Toolbar Launcher

 Think It Through  Explore the Word Ribbon to find the following tools that you may not have known were available. When you find the tool, list the Tab and Group where you found it on the table on the next slide.

Insert, Text Reference, Captions Review, Proofing Mailings, Create Page Layout, Page Setup Page Layout, Paragraph Home, Font View, Views Insert, Header & Footer Insert, Symbols Home, Paragraph Home, Editing Review, Language Design, Page Background Reference, Table of Contents Design, Formatting View, Show TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers)

 Strive For Success  Time to check your understanding of Topic 1: The Word Window. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

Topic 2: Formatting the Page

Objective: Format the page of a document.

Page Setup Before you begin creating a document, you can adjust page settings under the “Page Layout” and “Design” Tabs - The Page Layout tab contains tools that will edit where and how text appears on the page. - The Design tab contains tools that edit the colors, background and border that appear on the page with the text.

Page Layout Tab: Page Setup Group
Margins adjust the amount of white space around the edges of the page. Default is to have a 1 inch margin on all 4 sides. Orientation changes the way that the paper is facing: Up and down (Portrait) or side to side (Landscape). Size allows you to choose if you will be printing on Letter or Legal Paper or an envelope. Columns will allow you to create two or three columns of information on the page. Line Numbers will turn on a feature that will number each line when you press “Enter” and start a new line.

Design Tab: Page Background Group
Watermark- adds transparent text behind the regular text. This is to draw the attention of the person reading the document to something. Common watermarks include “Do Not Copy, Draft, Confidential, Sample, and Urgent”. We will come back to Watermark in a few weeks. Page Color- Changes the background (the color of the entire page) from white to a Solid Color, Gradient, Texture, Pattern or Picture. When you choose a background, it will become the background for EVERY page in your document. You can not have yellow on page one and green on page two. Page Border- Adds a line or picture border around the edges of the page, paragraph or both. We will work with borders in two weeks.

Page Background To change the Page Color, go to Design Tab> Page Color. Choose a color shown, “More Colors” or “Fill Effects”: Gradient , Texture, Pattern, Picture

 Think It Through  Directions: Open Word and see if you can figure out how to create the documents you see on the following pages. As you create each one, save it to your Documents with the file name I have listed at the top of the slide. Remember that these are made in WORD, not PowerPoint. If you figure a skill out and your neighbor is having trouble, show them how you did it- but each person should have ALL 4 files saved to their own documents.

Word Example: Christmas
1. I added “Art” Border Trees 2. I added a “Custom Watermark” with red Merry Christmas as the text. 3. I changed the page color to pale yellow.

Word Example: Birthday
1. I changed the orientation to Landscape. 2. I changed page color to a Fill Effect> Preset Color> Rainbow. 3. I added a double yellow border, size 6 pt. 4. I added Word Art that says “Happy Birthday”

Word Example: 4th of July
1. I changed the orientation to Landscape. 2. I changed page color to a Fill Effect> Preset Color> Horizon. 3. I added a dashed red border, size 6 pt. 4. I added I added a “Custom Watermark” with Horizontal, White “4th of July” in Goudy Stout as the text.

Word Example: St Patrick’s Day
1. I added “Art” Border Ladybugs 2. I added a “Custom Watermark” > “Picture Watermark” and browsed for “Clover” in the Office online clipart. 3. I changed the page color to pale green. 4. In Page Layout, I changed it to two columns and added the numbers 7 in a size 72 Font.

 Think It Through  Directions: Open Word and create a document with the page formatting listed below. When you finish, save the file to your Documents as “Word Week 2 Practice”. Try not to use the notes! Margins- Moderate Orientation- Landscape Size- Letter Columns- Three Page Color- Texture: Water droplets Text- Type in gibberish and then copy/ past text so that you can see if your columns worked.

TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers)

 Strive For Success  Time to check your understanding of Topic 2: Formatting the Page. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

Topic 3: Formatting Text

Objective: Format and insert fonts in a document.

Formatting Text Highlight the text that you want to format and a menu will appear with the most commonly used tools needed to format text. If the tool you need does not appear, go to Home Tab for other options. Live Preview will allow you to see formatting changes as you hover over a style before you click to apply them. Click the Launcher Button for even more options

Font Group 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1. Font Style 2. Font Size 3. Increase Font Size 4. Decrease Font Size 5. Change Case 6. Clear Formatting 7. Bold 8. Italics 9. Underline 10. Strikethrough 11. Subscript- H2O. 12. Superscript- 2nd 13. Text Effects 14. Highlighter 15. Font Color

1 2 3 4 5 6 7 8 9 10 11 12 13 14 Paragraph Group 8. Align Left
1. Bullets 2. Numbering 3. Outline 4. Decrease Indent 5. Increase Indent 6. Sort 7. Show/Hide Formatting Symbols 8. Align Left 9. Align Center 10. Align Right 11. Justify 12. Line Spacing 13. Shading 14. Borders

Insert Tab: Text Box Text boxes are spaces that can be added to include text anywhere on a document. They are good for adding labels, text on a margin or text of a different size. From Insert> Text Box You can choose a text box that has already been formatted, or you can draw a blank text box. The text box can be filled with different colors and borders.

Insert Tab: Word Art Word Art adds text that is displayed as a picture that can be formatted. It can show text vertically and upside down, a text box can not. Once you select a style, a Word Art box will appear for you to type in. The Format Tab will appear on the ribbon.

Under “Text Effects” in the Formatting Tab, you can edit just about every aspect of Word Art .
The Formatting Tab will only be in view on the ribbon when you have clicked the Word Art to select it. (This will also give you access to handlebars to resize the Word Art Box).

Insert Tab: Symbols Symbols are pictures or icons not found on the keyboard are sometimes needed in a document. This is especially true with math and scientific symbols such as: ° ÷ ≤ √   Insert Tab> Symbols Group Change the font to Webdings, or Wingdings for small picture symbols. Click the one you want To insert and click “Insert”. These can be formatted just Like any other text.

 Think It Through  Open Word and create a document with the text formatting listed below. Try not to use the notes as you work. Font Paragraph Text Box Word Art Symbol

Practice Document 1 Directions: Open Word and create a document with the page formatting listed below. When you finish, save the file to your Documents as “Word Week 3 Practice1”. Try not to use the notes! Put the page in Landscape Make the margins Narrow Add 4 columns Make the background Red Add a 6 pt solid black line border Format the font to size 85, yellow. Type the numbers 1-16 (press Enter after each number you type). 4 should fit in each column.

Practice Document 2 Directions: Open Word and create a document with the page formatting listed below. When you finish, save the file to your Documents as “Word Week 3 Practice2”. Try not to use the notes! 1. You can leave the page set-up how it is. 2. Type Ponchatoula Junior High on the first line. 3. Format it to green text, underlined, in Ravie size Insert a text box that you draw yourself. Type Tangipahoa Parish. 5. Format the text box to have the fill effect of red and white stripes from “More Textures> Pattern Fill”. Format the outline to be weight 10 blue squares. 5. Insert the third Word Art (Light Orange fill with dark orange outline). Type Louisiana. Drag it below the text box 6. Format the Word Art to have purple fill, yellow outline and black shadow. 7. Change the font to Arial. Turn off underline.

Practice Document 3 Directions: Open Word and create a document with the page formatting listed below. When you finish, save the file to your Documents as “Word Week 3 Practice3”. Try not to use the notes! 1. You can leave the page set-up how it is. 2. Create a bulleted list of 5 things you wish would happen at school. Align it to the Right 3. Create a numbered list (1-7) of your school schedule. Align it center. 4. Go to the PJHS Webpage and copy the Welcome Greeting that begins “ At Ponchatoula Junior High School, the students, parents, school, “ . Paste the greeting onto your document and change its case to “Capitalize Each Word”. Use Justify Alignment. Change the line spacing to Insert three symbols from Wingdings or Webdings to represent any type of weather. Format the symbols to size 72, blue. 6. Use Subscripts to type in the chemical equation for Glucose

 Strive For Success  Time to check your understanding of Topic 3: Formatting Text. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

Topic 4: Headers/ Footers & Watermarks

Objective: Format Headers, Footers and Watermarks on a document.

Headers, Footers & Watermark
The Header and Footer of a document are areas in the top and bottom margin of the page where text would normally not be seen. Headers are often used to “head” papers with the name of the document or the author’s name. Footers are often used for citations in research papers and page numbers. Watermarks are transparent words or pictures that appear behind text to give the readers some information about the text such as “Draft, Copy, or Confidential”.

Business Letterhead is a special kind of stationery that businesses use for written correspondence and to give quotes. Letterhead commonly include Headers, Footers and Watermark for their contact information, location and business logo. Header Watermark Footer

Header/ Footer From Insert> Header/ Footer You can choose a blank Header/ Footer or one that has already been formatted. Once you make your selection, it will open like a text box that you can type in and the “Header/ Footer Tools” Tab appears. From this tab, you can close the Header/Footer to return to the normal document view.

Watermark From Design Tab> Watermark You can choose a variety of watermarks. You can select “Custom Watermark” to create your own with whatever message you want the watermark to say or by uploading a picture.

 Think It Through  Directions: Open Word and create a document with the page formatting listed below. When you finish, save the file to your Documents as “Word Week 4 Practice”. Create a document that uses a Header, Footer and Watermark for a Company in Ponchatoula Include the Business Name in the header. Use a different font that’s a little more fancy than plain Claibri that will be used in the footer. Include contact information in the Footer, which includes: -Your name & title (Manager/ Owner) -The company’s Ponchatoula address & phone number -And a fake company address. Like Perform a Google Image Search for “Name of Business logo black & white”. For small businesses, you may have to use clipart like a Dog for a dog grooming service. (more white and less black will look better). Use the image you found and apply it as the watermark

Header Watermark Footer
Lee’s Hauling Service Gravel * Dirt * Sand * Dirt Spreading * Dozer Work Joseph Lee * Lee Lane* Ponchatoula, La * Header Watermark Footer

 Strive For Success  Time to check your understanding of Topic 4: Headers/Footers & Watermarks. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

Topic 5: Borders & Pictures

Objective: Format and insert borders and pictures on a document.

 Think It Through  Create a seasonal document that includes:
1. An “Art” border from the Page Borders Menu, 2. A second border using AutoShapes (Rectangle or oval) 3. Formatted Page Color (We learned this in Topic 2) 4. A picture from Clipart 5. A picture from the Internet with a white background that you “Set Transparent Color” to make the background invisible. 6. A quote, saying or SHORT poem about the season / holiday.

Layout: Wrapping Text Every Time you add a picture to Word, you must always format the picture so that the Text Wrapping style is “In Front Of Text”. By doing this, your picture will get handlebars and you can move and resize the image easily. Click the layout icon Or R Click on the image

Page Borders You can insert a border three ways in Word: A. Design Tab> Page Borders B. Shapes C. Clipart Go To The “Design” Tab, Page Borders Button > the Borders and Shading menu will appear.

Select the Style, Color, and Width of the border.
In the Preview Pane, click sections to turn them on and to see how they will look on the page. The border will be applied to the entire page unless you change the selection under “Apply To”. Page Borders allow you to apply the Style, Color and Width border you choose to an entire page or section of the document.

Border: Shapes Shapes allow you to add a variety of outline pictures to a document. Each outline can be resized and re-colored. They can also be used as a page border. You can also insert a border using Shapes. Go to the Insert Tab> Illustrations Group> Shapes Button> 1. Choose the Rectangle from Basic Shapes

2. Drag the Rectangle onto the Document so that it creates a border along the edge of the page.
Adjust the size of the box by dragging the handlebars (White squares on the corners and sides) of the rectangle.

3. Make the rectangle clear by adjusting the Shape Fill
3. Make the rectangle clear by adjusting the Shape Fill. Click the rectangle so that handlebars (White squares on the corners and sides). Go to the Format Tab and change the “Shape Fill” to “No Fill”.

4. Change the thickness, color and pattern of the border by adjusting “Color” “Weight” and “Dashes”. The Square must be selected and have handlebars for changes to be made.

Insert Border: Online Pictures
You can also find Borders under Online Pictures that can be used on your document Go to the Insert Tab> Online Pictures Button> and search for “Border”. The parish took away clipart Online Pictures used to be called ClipArt in older versions of Word

Inserting Pictures Pictures can be added to a document in several ways: A. Insert Picture From File B. Insert Online Pictures C. Copy/ Paste Pictures from Internet D. Create a Picture using Shapes

Insert Picture (From File)
Insert> Pictures is how you insert an image or photo that you have saved in a file somewhere on your computer. 1. Select Insert Tab> Pictures Button 2. Select the picture file from a folder on the computer. 3. Click “Insert”

Insert Online Picture 1. Select Insert Tab> Online Pictures
Insert> Online Pictures Allows you to add a variety of black & white or colored pictures and photos to a document. Colorful page and line borders can also be searched for here. 1. Select Insert Tab> Online Pictures 2. Type the name of a picture you want to search for in the Online Clip Art and select “Go” 3. Click the picture you like and “Insert” The parish took away clipart Online Pictures used to be called ClipArt in older versions of Word

Insert Picture: Copy/ Paste
Copy/ Paste from Internet- When you find a picture that you would like to use, R click on it and select Copy, then R click on the document and click Paste (the clipboard icon) 1. Find a picture on a webpage that you would like to copy. Right click and select “Copy” 2. Go back to the word document. Right Click in a blank space and select the Paste Icon

Click the Picture> Format Tab> Color>Set Transparent Color
If your picture has a white background, but you wish it were clear, you can use “Set Transparent Color” to make the white disappear. Click the Picture> Format Tab> Color>Set Transparent Color Before After

Insert Picture: Shapes
Select Insert Tab> Shapes Button 1. Find a picture in Shapes on the Illustration Tab that you would like to include. Click to select the shape. 2. In an empty spot on the document, click and drag to create the shape. Adjust the size using the white handlebars in the corners.

Internet Image w Transparent Background
TOP SECRET --No Peeking!— (Delete or drag this box over to see my example) Art Border Clipart Auto Shape Poem Page Color Internet Image w Transparent Background

 Think It Through  Pretend that you are having a Party. Practice your Word skills by creating an invitation to hand out to your friends at school. Your invitation should include the Information and Design Requirements listed on the next page. Do your best work and make sure to include all of the requirements, this may be graded!

Party Invitation Information Requirements:
Your Name and Phone # for guests to RSVP (it can be a fake #) The Date, Time, and Location of the Party (it can be a fake address) A statement telling your guests why the party is being held. (To celebrate a holiday, have a good time, birthday, etc) A statement telling your guests what to wear. (Casual, Semi-Formal, or Formal) A statement telling your guests what to expect at the party (Will you exchange gifts, have music, eat a full meal or just snacks, watch movies, dance, play paintball, etc) Design Requirements: A border and formatted page color One picture from Clipart, One copied from the Internet Colored Font and Word Art Format the Font to something other than Calibri.

Call by Friday to let me know if you will be coming (985) 542-0785.
TOP SECRET --No Peeking!— (Delete or drag this box over to see my example) Christmas Caroling Party At Ms. Lee’s House! We will be caroling at my house (600 South 4th St. Ponchatoula) on Saturday, December 20th from 6:00 pm. – 10p.m. Call by Friday to let me know if you will be coming (985) We will be outside, so dress in warm casual clothes. When we finish caroling, I will have snacks, hot coco and cookies for you to enjoy. Come spread the Christmas Spirit and get ready for Christmas Vacation .

 Strive For Success  Time to check your understanding of Topic 5: Borders & Pictures. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

Topic 6: Tables

Objective: Format and insert tables on a document.

Tables are used to display data and there are several ways to build them in Word. Begin by placing the cursor where you want the table to appear in the document and choose one of the following methods: 1. Insert > Drag to select cells 2. Insert Tab> Insert Table 3. Insert Tab> Draw Table

1. Insert Tab> Drag This way allows you to very quickly add a table. Drag the mouse along the grid, highlighting the number of rows and columns for the table. From here, the maximum size table you can make is 10 rows X 8 columns.

2. Insert Tab>Insert Table
Select the number of rows and columns for the table and click OK. You can create as many columns and rows as needed. Fixed Column Width will make every column the same width Auto Fit to Contents will make the columns expand depending on what is inserted in each cell Auto fit to window will expand the table so that it spreads across the entire page.

3. Insert Tab>Draw Table The cursor is now the image of a pencil and the Design and Layout Tabs will appear. Draw the cells of the table with the mouse. If you make a mistake, click the Eraser button and drag the mouse over the area to be deleted. To draw more cells, click on the Draw Table button. To get rid of the pencil as the cursor, double click in the table. This way takes some practice to master!

Layout Tab The Layout Tab is where you change the structure of a table. From here, you can add or take away from an entire table or parts of it. Most often you would insert rows or columns or merge or split cells here. Rows- Sections of cells that run side to side Columns- Sections of cells that run up and down Merge- To combine multiple cells or rows into one Split- To divide a cell into two or more cells

Table Group: Select Cells, Rows, Columns or Tables
Table Group: Select Cells, Rows, Columns or Tables. Toggle gridlines on or off and open the Properties Menu (see next slide). Rows and Columns Group: Insert additional rows by placing the cursor in the row you want to be adjacent to with Insert Above, Below, Left or Right. Or delete Rows and Columns. Merge Group: Bring cells together or divide them from each other or the table with Merge and Split.

Cell Size Group allows you to increase the size of a cell or make them a particular measurement. Distribute Evenly will make all cells in a Row or Column the same size width and height. Alignment Group allows you to decide where you want text to appear in the cells horizontally and vertically. The direction that text faces can also be changed. Margins will add extra white space between the text in the cell and the gridline. Data Group allows you to sort numerically or alphabetically and to use formulas for computations.

Design Tab The Design Tab is where you would go to format or change how the table looks. Specifically, most often borders and shading are formatted here. Borders- The Lines inside and around the tables (both the lines of the individual cells and the line around the entire table) Shading- The color seen inside the cells of a table.

Design Tab- Table Styles
Table Styles- A gallery of Formatting options that can be applied to a table. Colors offered will be determined by the Theme or Colors chosen under the Page Layout Tab.

Design Tab- Borders and Shading
If you prefer, you can add borders and shading to a table yourself instead of applying a Table Style. In the Draw Borders Group, select the Line Style, Weight and Color you want the border to have. Then, highlight the cells you want formatted. Finally, click the “Borders” button to apply the style to the parts of the cells you wish. Line Style Line Weight Line Color

Moving and Resizing Tables
Move Table A four-sided moving arrow and open box resizing handle will appear on the corners of the table if the mouse is placed over the table. Click and drag the four-ended arrow to move the table and release the mouse button when the table is positioned where you want it. Click and drag the open box handle to resize the table. Change the column widths and row heights by clicking the cell dividers and dragging them with the mouse. Resize Table Resize Column Resize Row Resize Cell Width or Height Handles

Context Menu When you select a table and Right Click, a Context Menu will appear with some of the most commonly used options.

What Would I Use a Table For?
Traditional Table in Science or Math Calendar Checklist/ To Do List Homework Assignment Paper Address Book for Friends Make your own Graph Paper Organize pictures on a page

Candy Bars Sold Susan 7 Mary 10 Jacob 15 John 5 20 Monday Tuesday
Wednesday Thursday Friday Math English Reading Science LA History Computer Candy Bars Sold Susan 7 Mary 10 Jacob 15 John 5 20

Name Cell Number Shirley Jennifer Cathlene Craig Mon Tues Wed Thurs Fri Sat Sun 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

 Think It Through  1. Insert a table that is 4 cells by 4 cells.
2. Merge the cells on the top row and type in your first name. 3. Type your date of birth into the far left column (column 1) putting the month in row 2, the day in row 3, and the year in row 4. 4. Type in the first name of your parents and best friend in the cells of column 2. 5. Format the fill of column 3 with your three favorite colors. 6. Merge the 3 cells of Column 4 and insert any picture from Clip Art. 7. Format the borders

(Delete or drag this box over to see my example)
TOP SECRET --No Peeking!— (Delete or drag this box over to see my example) Juanita 04 Joseph 19 Shirley 78 Cathlene

 Think It Through  Practice the skills you have learned by making the tables described on the next two slides. Do your best work and make sure to include all of the requirements, they may be graded!

Practice Tables Create a graph to show the number of boys/ girls in class. Create a graph to show the number of white, and blue shirts in class. -Insert extra rows for the title and categories. You will have to use merge to make one cell going across the row. -Add an extra column with numbers for the number scale. - Use color to fill the cells

Create A Calendar w Tables
Insert a table onto a Word Document to create an October 2011 Calendar. Place the paper in “Landscape” Orientation. Your table should be 7 columns and 8 Rows. October 2011 began on Saturday and ended on Monday the 31st. Include the following special days : Columbus Day : 10 Progress Reports : 14 Club Day: 20 Halloween: 31 Formatting: Fill the cells with color, Merge cells as needed for the title, Format the border, Format October in a font other than Calibri. For each Special Day, include a picture or symbol.

 Strive For Success  Time to check your understanding of Topic 6: Tables Think It Through Activities to strive for success on the quiz!

Topic 7: Personal & Business Letters

Objective: - Define vocabulary related to correspondence
Objective: - Define vocabulary related to correspondence. - Write personal and business letters with correct format.

Correspondence Vocabulary:
1. Stationery- Unlined paper used for formal and informal correspondence. 2. Correspondence- Communication in a written form via written letter, note, card or electronic mail. Correspondence also provides proof in legal matters because information can be shown as evidence or referred back to if needed. 3. Letterhead- A type of stationery used by Businesses or Organizations. A logo and contact information are included on letterhead. 4. Letter- Written Correspondence. 5. Note- An informal and shortened form of letter . 6. Watermark- A transparent logo often used on business letterhead.

7. RSVP- répondez s'il vous plaît A French acronym that translates to say: Respond, please. When added to an invitation it means that the host would like each person invited to reply back to say if they will or will not be attending the event. 8. Condolence- An expression of sympathy with a person who has experienced pain, grief, or misfortune. Ex- after a sickness, death, loss of job 9. Congratulate- To express joy or acknowledgment, as for the achievement or good fortune of someone. Ex- after announcement of birth, wedding, graduation, retirement. 10. Salutation- the word or phrase of greeting (as Gentlemen or Dear Sir or Madam) that conventionally comes immediately before the body of a letter 11. Closing- The word or phrase of farewell (as Sincerely or Yours truly) that conventionally comes immediately before a writers signature.

12. CC- An acronym for Carbon Copy that is followed by a person’s name
12. CC- An acronym for Carbon Copy that is followed by a person’s name. This means that a copy of the letter has also been sent to the person(s) listed. (also sometimes called a Courtesy Copy) 13. BCC- An acronym for Blind Carbon Copy that is followed by a person’s address. This means that a copy of the letter or has been sent to the person(s) listed but the original recipient of the does not know that it has been sent. 14. PS- An acronym for Post Script. This is used in an informal letter when additional information needs to be added to a letter after it has already been written. 15. Enclosure- A list of additional documents to be included in an envelope with a Business Letter. An abbreviation meaning Electronic Mail. An informal form of written correspondence that is also often used in business settings. 17. Business Letter- Formal communication from the owner or a representative of a business to an individual, another business or an institution.

18. Personal Business Letter- Formal communication from an individual to a business, institution, government or another person. 19. Personal (Friendly) Letter- Communication from one individual to another (usually family, friend or acquaintance). Personal letters are less formal than business letters, but not informal. 20. Complaint Letter- Letter sent to inform a person or business of a problem that an individual had or is having with the company, an employee, or service provided. 21. Apology Letter- Letter sent to a person or business from an individual or business to offer an apology for some act of offense (intended or unintended). 22. Thank You Letter- Letter sent to a person or business from an individual or business to offer thanks for some act of kindness. 23. Resignation Letter- Letter sent to a business from an individual or business to inform them that their employment will no longer be effective. 24. Letter of Recommendation- Letter sent to a business or institution recommending a person as a good candidate for employment or other position.

Personal Letter Format
Indent to 4 inches: Turn on Ruler under “View” Heading and Closing are on the Right Side of the paper, but each line should begin at the same place. The 4 inch mark on the ruler is a easy place to use Heading Skip 4 Lines: Press “Enter” 5 times Greeting Skip 1 Line: Press “Enter” 2 times Body Skip 2 Lines: Press “Enter” 3 times Closing Signature (In pen- not typed)

Personal Letter Example

Business Letter Format
Heading Skip 4 Lines: Press “Enter” 5 times The entire letter uses Left Alignment Inside Address Skip 1 Line: Press “Enter” 2 times Greeting Skip 1 Line: Press “Enter” 2 times Body Skip 1 Line: Press “Enter” 2 times Closing Skip 4 Lines: Press “Enter” 5 times Typed Signature

Business Letter Example

 Think It Through  Practice writing a Personal and a Business letter. Each letter should be 3-4 sentences long. Use complete sentences, proper grammar and punctuation. This assignment is more about using the correct FORMAT for each letter type, but the content should still be thoughtful and grammatically correct. Focus on proper heading, greeting, body, closing and signature formatting. Double check that you used correct alignment, skipped the correct number of lines, typed or did not type your name, etc before you turn in the assignment.

Letter Writing Assignment
In one document, create two letters: One Personal Business in which you are writing a company to compliment/ thank them or to complain to them about their service. Use a real business and look up their address One Personal (Friendly Letter) to a friend or relative. It could be a letter to tell them about things happening in your life or a Thank You letter for a gift received. You can use a fake address if needed.

Personal Business Letter Ideas Personal (Friendly) Letter Ideas
Complaint letter telling a business how their service or employee did meet your needs Letter to a relative updating them on how your last sports season went Complaint letter describing a default in a product and asking for a refund Letter to a friend or relative asking if you could come visit and suggesting ideas of things to do together Complaint letter to your City/ Parish Government asking them for an improvement or change in streets, traffic, speed limits, park facilities, etc Letter to a former teacher or Coach telling them what you liked about them and updating them on how school is going this year Letter of Inquiry to a school/ business asking for information regarding scholarships, jobs, volunteer opportunities Letter to a friend who moved away or who you don’t have classes with and you haven’t seen in a while. Letter of thanks or congratulations to a business/ school/ government on a job well done. Letter to your crush telling them what you like about them (no name required!) Letter of Inquiry to a business asking about charges made to your account for something you did not purchase. Letter to your parents thanking them for something or asking them for something and explaining why you deserve it.

 Strive For Success  Time to check your understanding of Topic 7: Personal & Business Letters. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

Topic 8: Posters

Objective: Create posters and signs using Word.

Posters You may need a poster made to advertise a Yard Sale, Car Wash, Vehicle for Sale- or a poster to make an announcement like “No Cell Phone Use” “No Smoking” “For Sale” “Happy Birthday” “Do Not Enter” “OPEN” or “CLOSED”. These posters can be made in Word but may require a lot of ink depending on how you format the poster. Use Borders, Word Art, Text Boxes, Clipart and Pictures to create your own poster.

Tear Away Information Tabs
An easy way to share information is to add tear away tabs at the bottom of a poster. You can easily do this by adding a one row table at the bottom of the document. Add the information you want to appear and highlight the cells to select the text. Under the Table Layout Tab, click “Text Direction” to rotate text to the direction you want it to face.

Saturday 12-06-14 PJHS Basketball Team Car Wash Yard Sale $5 Cars
$7 SUVs Saturday am -12pm Fourth St. Ponchatoula Clothes * Toys * Books * CDs * Shoes

For Sale Thank You For Not Smoking
1995 Chevrolet 1500 Silverado Ext Cab Clean and Runs good. $2200 obo Sam Smith

 Think It Through  Practice creating a Poster with tear away tabs. You could create a poster to sell something, for a lost pet or for a service you can provide. Use complete sentences, proper grammar and punctuation. Choose appropriate clipart/ pictures. The contact information you include can be made up.

 Strive For Success  Time to check your understanding of Topic 8: Posters. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

References This file was created/edited the summer of 2015 for the Tangipahoa Parish School System to teach 7th Grade Computer Literacy for the School Year. Information found within this presentation was collected from Microsoft Digital Literacy & Support websites or created by the author. Digital Literacy: Support: Images included in the presentation were found using a Google Image Search, specifically images tagged “Labeled for Reuse”. Screen Captures were taken from the TANGI Windows 7 Operating System or a program within the Microsoft Office 2013 Suite. Only Tangipahoa Parish School System teachers may copy, edit and reproduce this file and others within the series. Please any questions regarding use of this and other files in the series JLEE

Microsoft Office: Word

Similar presentations

Presentation on theme: "Microsoft Office: Word"— Presentation transcript:

Similar presentations

About project

Feedback

Log in

Auth with social network:

Microsoft Office: Word

Similar presentations

Presentation on theme: "Microsoft Office: Word"— Presentation transcript:

Similar presentations

About project

Feedback