1. Advanced spreadsheet tips & tricks
BECAUSE DATA IS COOL
Make some Data! Go to goo.gl/1D6YhV

2. Caveat:
This is not just Excel tips and tricks; Google sheets are pretty awesome, too.
Excel is the most powerful spreadsheet software I’ve used, but not the only tool. Google Sheets can do things Excel can’t.

3. 90 minutes from now…
I will be able to use at least three formulas in a spreadsheet.
I will be able to combine data from multiple sheets.
I will be able to use an add-on in google sheets.

4. How I Got Good at Excel Need to do something with numbers.
Google how to do it.
Do it.
I had to learn somewhere. Necessity is the mother of invention.

5. How I Got Good at Excel
Baseball stat book

6. FILTERING AND FORMATTING (ftw)
Some basic ways to look at data quickly.

7. Filters
Filter: Filter text, numbers, dates, times, above/below average, blanks, color
Sort: use filters to sort a full range
First sort by first name, then last name, then period
Filters can filter out and sort a range of information.

8. How to filter
Select the range you want to analyze.
Go to “Sort & Filter,” then click “Filter.”
Use the dropdown arrows to filter data based on specific columns.

9. Here I can filter out all of the players who had an above-average number of hits, and only show those players.

10. Sort data according to a particular column.
Here, I’m going to sort by the players’ batting average.

11. Conditional Formatting
Automatically formats a range of cells in pre- determined patterns
Sparklines
Color codes
Charts
Pivot tables
Conditional formatting is all about visualizing your data quickly and efficiently

12. The main way to access conditional formatting is in the Home tab of the ribbon.
Data bars are a simple way of visualizing a data set.

13. Color coding is another way of visualizing a particular data set.

14. You can also access conditional formatting and other features (like charts and sparklines) through the small icon at the bottom right of a selected range.

15. Using formulas
Formulas are the workhorse of spreadsheets. They are what make spreadsheets so powerful and versatile. If you have numbers involved, formulas will help you analyze and use those numbers.

16. How to Use Basic Formulas
Type an equal sign. This tells the cell that you’re going to use a formula.
To reference a cell, either click on that cell or type in the letter/number (A2).

17. Basic Formulas Simple mathematical equations Addition (+)
Subtraction (-)
Multiplication (*)
Division (/)
Exponents (^)

18. Basic functions Functions Simplify more complex computations
Sum – add up a group of numbers
Average – average a group of numbers
Median – find the median of a group of numbers
Count – count how many cells have a number in them
CountA – count how many cells have something in them

20. Copying formulas You can copy formulas, with conditions
Ranges change when copied
Copy cell a5, which contains =sum(a1:a4), to cell b5. It will change to =sum(b1:b4)
Add a $ in front of row number and column letter to make it absolute when copied & pasted =sum($a$1:$a$4)
Be careful about copying formulas.
If you forget to make a range reference absolute ($), your data will go haywire.

21. Advanced functions: If
WHAT IT DOES: make logical comparisons between a value and what you expect. In its simplest form, the IF function says: IF(Something is True, then do something, otherwise do something else)
Example: =if(C20>0,C20,“”)
When I use it: indicate whether a student has met a specific criteria (yes/no) or a series of criteria (using “nested” if functions)

22. Simple “If” function – a pass/fail grade

23. Nested If function – Letter grades

24. Simple If function – “leave it blank” reference

25. Simple “If” function – Yes/No

26. Nested If function – if their 3 lifts add up to a certain number, give them points

27. Advanced functions: CountIf
WHAT IT DOES: count the number of cells that meet a criterion; for example, to count the number of times a particular title appears in a list of student book selections. Example: =countif(A:A,“hunger games”) When I use it: Analyzing student assessment data, baseball statistics, or assignment scores

28. Basic countif function – count how many students earned a particular letter grade

29. Advanced functions: Countifs
WHAT IT DOES: applies criteria to cells across multiple ranges and counts the number of times all criteria are met Example: =COUNTIFS(D5:D19,"<20",L5:L19,">=.300") When I use it: analyzing assessment scores (l2 or l1 in multiple categories)

30. Complex Countifs function – count how many students scored either a 2 or 3 in all three categories

31. Advanced functions: Concatenate
WHAT IT DOES: Use to join two or more text strings (cells) into one string (cell). Example: =concatenate(a2,“ ”,a3) When I use it: TO COMBINE STUDENT NAMES INTO ONE CELL, TO SET UP A VLOOKUP FORMULA

32. Simple concatenate function – combine first name and last name

33. Advanced functions: VLookup
WHAT IT DOES: Use when you need to find things in a table or a range by row. For example, look up a student’s book title by their address. Example: =vlookup(A7,'ORR 1'!$A$1:$G$155,6,false) when I use it: outside reading tracking, baseball stat book, football wristbands, football letter tracking, any time I want to reference another sheet for data
My favorite formula! So versatile and powerful!

34. Simple Vlookup – pull scores from different tabs

35. Simple Vlookup formula – pull player responsibility from another tab based on the play name

36. Simple Vlookup – pull totals from other tabs

37. Simple Vlookup formula – pull book titles based on student email address

38. Basic vlookup formula automates commenting on notebooks

39. ADDING AWESOMENESS TO YOUR GOOGLE SHEETS
USING ADD-ONS
ADDING AWESOMENESS TO YOUR GOOGLE SHEETS
Time to do things beyond Excel

40. What is an Add-On? Google Docs is great, but not perfect.
Add-Ons Add capabilities On to Google Docs
Like toppings on a sundae – they add deliciousness to an already good product

41. How do I get Add-Ons? Open Google Docs Open the “Add-Ons” menu
Click “Get Add-Ons”
Find the Add-On you want
Click the blue “Free” button
Approve the Add-On

42. Add-On: CopyDown
WHAT IT DOES: Copies formulas to new rows when Forms are submitted
HOW I USE IT: adding a column for “full name”, adding up numbers from a form, averaging scores from a rubric form
Example: Pretest spreadsheet

43. Add-On: FormMule
WHAT IT DOES: Mail merges spreadsheet info to recipients
HOW I USE IT: Score presentations and scores to students, starbucks balance to department members
Example: Pretest spreadsheet
Check your !

44. We track contributions to our department Starbucks card
We track contributions to our department Starbucks card. FormMule sends an to people with a balance <$7.00 to let them know they are running low.

45. FormMule uses the data in this spreadsheet to send students an with their performance scores and comments.

46. This is an example of the performance rubric email students receive

47. On this spreadsheet, FormMule uses different email templates based on the student’s Role

48. Add-On: Autocrat
WHAT IT DOES: mail merges spreadsheet info into documents
HOW I USE IT: send students a pre-filled outside reading paper, send students a record of their outside reading books

49. This spreadsheet uses several Vlookup formulas to collect book titles, then AutoCrat compiles those into a document.

50. That document is shared and emailed to the student at the end of the school year.

51. Post-test
goo.gl/N3Tb8B