1. Hiring Matrix Online Training Recruitment & Workforce Planning 8/30/2016 HUMAN RESOURCES

2. A Hiring Matrix can be used to rank applications to determine whom you will interview. After you enter the interview score and reference checking score, this weighted matrix can become your ranking tool to determine who best meets the needs of your position. Hiring Matrix Hiring managers are required to hire the applicant “who best meets the needs of their particular position.” Click To see how it works……………….

3. You must click on 'START' at the beginning of each session! START

4. How to Evaluate Applications/Resumes Type in all Required and Preferred qualifications as listed on your Position Description In this example we are looking at an office support position

5. “Minimum Requirements” is listed in the first box M i n. R e q u i r e m e n t s

6. ‘Minimum Requirements’ is listed in the first box. Click on the remaining boxes and type in all the Preferred education, experience and skills as listed on the Position Description Min Requirements L e a d e r s h i p t r n g C l e r i c a l e x p e r i e n c e S u p e r v i s o r y e x p. P a y r o l l e x p e r i e n c e K e y b o a r d i n g s k i l l s T e a m w o r k C o m p u t e r e x p e r i e n c e T A M U e x p e r i e n c e

7. Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience How important are the requirements posted for this position? Assign a Weight to Each Factor Weight from 1 to 5 (with 5 the most important) How important is leadership training for this position? How much weight do you want the clerical experience to count? (continue weighting all the education, experience and skills) How much weight do you want the interview to count? How important are reference checks? Evaluate your position and type in a number (suggest 1 to 5) 5 1553244 5 5 3

8. Min Requirements Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience You may enter an ‘X’ under minimum requirements If upon review, you do not see that an applicant meets the minimum requirements as listed on the Notice of Vacancy, place an “X” in the score box and the Application Score will reset to zero. Remember to document your evaluation thoroughly. X (applicant’s name)

9. Min Requirements Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience 5 1553244 5 5 3 As you begin to receive the applications, insert names of the applicants and score their education, experience and skills on a scale from 1 to 5. Mary Smith 3 The computer will calculate the weighted ranking for each application. This score also appears in the ‘Total Score’ box. Continue to enter applicants’ names and scores during the application review process. Joe Jones Sue Wang 532 3 5 25 0 95 30 23 4 2 435 100 30 51 0 3 03 3 76

10. Min Requirements Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience 5 1553244 5 5 3 Mary Smith 3 Joe Jones Sue Wang 532 3 5 25 0 95 30 23 4 2 435 100 30 51 0 3 03 3 76 At some point you must decide whom to interview. Clicking on the sort button will place the ‘application scores’ in descending order with the highest ranked applicants at the top.

11. Min Requirements Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience 5 1553244 5 5 3 Joe Jones 3 Mary Smith Sue Wang 0234 2 43 5 100 35 32 3 5 250 95 30 51 0 3 03 3 76 In this case the hiring supervisor might interview the top two applicants since their scores are close.

12. Min Requirements Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience 51553244 5 5 3 Joe Jones 3 Mary Smith Sue Wang 0234 2 43 5 100 35 32 3 5 250 95 30 51 0 3 03 3 76 Enter the applicants’ overall or average interview score. 3 5 Enter the applicants’ reference checking score. 2 4 76 95 100 115 120 140 125

13. Min Requirements Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience 51553244 5 5 3 Joe Jones 3 Mary Smith Sue Wang 0234 2 43 5 100 35 32 3 5 250 95 30 51 0 3 03 3 70 3 5 2 4 89 94 109 114 140 119 If a reference check is so negative that it warrants not hiring an applicant, place an “X” in the score box and the Total Score will reset to zero. Remember to document the reference check thoroughly. X 0

14. Min Requirements Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience 5 1553244 5 5 3 Joe Jones 3 Mary Smith Sue Wang 0234 2 43 5 100 109 35 32 3 5 250 95 114 30 51 0 3 03 3 76 70 3 5 2 4 140 125 Sort Final Hiring Decision Resorting the data will show the applicant with the highest overall score. This can be used as a tool to determine who best meets the needs of this particular position.

15. Min Requirements Leadership trng Clerical experience Supervisory exp. Payroll experience Keyboarding skills Teamwork Computer experienceTAMU experience 51553244 5 5 3 Mary Smith 3 Joe Jones Sue Wang 5323 5 25 0 95 109 30 23 4 2 435 100 114 30 51 0 3 03 3 76 5 3 4 2 125 140 Sort Mary Smith

16. A Hiring Matrix is set up for use at http://employees.tamu.edu/managers/hiring-matrix Hiring Matrix Hiring managers are required to hire the applicant “who best meets the needs of their particular position.” If you have questions, please contact HR Recruitment & Workforce Planning at jobpath@tamu.edu or by phone 845-5154.