1. Tom Taylor, Microsoft IT28 – GOING PAPERLESS WITH MICROSOFT DYNAMICS NAV 2016

2. 2 #NAVUGFocus YOUR PRESENTER Tom Taylor Partner Technology Strategist, Microsoft 12 years experience Dynamics NAV NAVUG member 9 years

3. 3 #NAVUGFocus Why does a truly paperless accounts payable (AP) process benefit your organization. What steps are required to define a paperless AP process. How to process different paperless AP scenarios. Where to learn more to implement Microsoft Dynamics NAV 2016 paperless AP process today. SESSION OBJECTIVES

4. 4 #NAVUGFocus Look at the problematic nature of manual AP processing. What are the advantages of adopting a paperless AP process. The impact: Bottom line cost savings. Document management provided out of the box. BENEFITS TO YOUR ORGANIZATION

5. 5 #NAVUGFocus PROBLEMATIC NATURE OF MANUAL AP InefficientLacks visibilityPoor controls  Physical mail  Hand keying and copying of invoices  Physical invoice approval routing  Excessive or slow communications  Email, fax, mail  Ineffective problem resolutions  Manual storage  Delayed receipt  Lost or missing invoices  Approval process tracking  Performance metrics and Service Level Agreements  Accrued liability/ compliance reporting  Lack of standard procedures  Lengthy audits  Difficult to see fraud

6. 6 #NAVUGFocus DILEMMA OF MANUAL ACCOUNTS PAYABLE Inefficient invoice management  Missed discounts  Late payment penalties  Unhappy vendors  Inability to negotiate better terms Source: PayStream Advisors, 2014 Microsoft Dynamics Report: Completing P2P with Cloud Technology 34% Large number of exceptions Lost invoices Lengthy approval cycles Decentralized invoice receipt Missing information on invoices Manual routing of invoices 37% 30% 23% 43% 75%

7. 7 #NAVUGFocus ADVANTAGES OF PAPERLESS AP Improved invoice management process What are the greatest benefits you hope to achieve from an e- invoicing solution? Source: PayStream Advisors, 2014 Microsoft Dynamics Report: Completing P2P with Cloud Technology FEWER SUPPLIES INQUIRIES 20% 40% REDUCTION IN FTE/PROCESSING COSTS 24% INCREASED ABILITY TO CAPTURE DISCOUNTS 20% IMPROVED VENDOR SATISFACTION 57% FEWER DUPLICATE INVOICES 33% REDUCTION IN EXCEPTIONS/DISCREPANCIES 37% BETTER VISIBLITY ACROSS THE TRANSACTION 45% QUICKER APPROVAL CYCLES 39% INCREASED ON-TIME PAYMENTS 70% FEWER LOST OR MISSING INVOICES

8. 8 #NAVUGFocus ADVANTAGES OF PAPERLESS AP Benefits of approval workflow Quicker approval of invoices ranks as the top benefit to approval workflow. PayStream Advisors, 2013 Invoice & Workflow Automation Report Quicker approval of invoices 76%59% Lower processing costs 48% Increased employee productivity 41% Reduction in late payments 32% Improved visibility over liabilities 22% Increased discount capture 14% Better compliance with regulatory requirements (SOX, FASB)

9. 9 #NAVUGFocus KEY BENEFITS THAT EMPOWER EfficiencyVisibility Vendor RelationsControl 12 34 AP Manager Director of IT or Dynamics  Solutions that are simple to administer and upgrade  Fits corporate IT strategy  Security concerns  Eliminate inefficiencies in invoice processing  Better visibility  Faster payment cycle time  Time for analysis of root cause  Lowest possible cost outlay  Visibility and control of liabilities  Accounting accuracy  Auditability and SOX compliance Corporate Executive

10. 10 #NAVUGFocus THE IMPACT: BOTTOM LINE COSTS 65.8% 30 14.3 $23.30 8.9% DAYS Invoice processing time PROCESSING Cost per invoice EARLY Payment discount capture rate 3.7 $4.00 BEST IN CLASS LAGGARDS 8.8 $9.60 42.7% AVERAGE

11. 11 #NAVUGFocus INDUSTRY RESEARCH PAPERLESS AP Source: PayStream Advisors 2014 Microsoft Dynamics Report Manual routing of invoices 75% Missing information on invoices 23% Large numbers of exceptions 43% Lengthy approval cycles 30% Lost invoices 37% Decentralized invoice receipt 34% 80% Lower invoice processing costs AP processes can be drastically improved with automation Especially in the areas of invoice receipt, matching and approval workflow Key areas for improvement: manual routing and lost invoices 75% Shorter invoice processing time AUTOMATION DRIVES BEST-IN-CLASS AP PERFORMANCE

12. 12 #NAVUGFocus DOCUMENT MANAGEMENT BENEFITS Microsoft Dynamics NAV 2016 provides out of the box

13. 13 #NAVUGFocus CAPTURE & STORE INVOICES Incoming documents Add PDFs or images as incoming documents in Microsoft Dynamics NAV. Or receive incoming documents sent directly to the Lexmark Invoice Capture Service (ICS). Device camera integration The Microsoft Dynamics NAV device app now includes the ability to create an incoming document directly by taking a photo using the device camera. Another option is to use a photo app, such as Office Lens, and attach the image to an incoming document.

14. 14 #NAVUGFocus EXTRACT INVOICE DATA IN THE CLOUD Use low-cost Lexmark ICS service Rely on an optional, free or low-cost, cloud-based Lexmark ICS service with zero deployment, to extract data from purchase invoices and credit memos in incoming documents. Avoid retyping data If incoming documents are recognized as invoices or credit memos, corresponding Microsoft Dynamics NAV documents or journal lines can be created, based on the Lexmark ICS captured data.

15. 15 #NAVUGFocus AUTOMATE DOCUMENT HANDLING Approval workflow Use the new workflow features to set up approval workflows Automatic processing Add workflows to automatically process any Incoming electronic document, for example: Send & receive documents to/from the Lexmark ICS service Automatically create draft purchase documents in Microsoft Dynamics NAV Post draft documents Create payment lines for posted documents Define account rules Use text-to-account rules to select G/L accounts when creating documents in MicrosoftDynamics NAV, for example, based on the vendor name

16. 16 #NAVUGFocus FIND ORIGINAL AND CREATED DOCUMENTS Find created documents Quickly navigate from an incoming document to generated purchase documents or journal lines Find original documents On draft or posted purchase documents, as well as journal lines, a link to the incoming document, as well as any attachments, is available, allowing you to easily navigate to original documents.

17. 17 #NAVUGFocus STEPS REQUIRED FOR PAPERLESS AP OCR Service Setup 1 4 2 5 3 6 Job QueuesApproval User Setup WorkflowsIncoming Documents Invoice approval and post for payment

18. 18 #NAVUGFocus Go to OCR Service Setup Set URLs to Default Signup URL – Lexmark ICS Enter credentials from email Test Connection Select Default OCR Doc. Template Select Enabled OCR SERVICE SETUP How to: Set Up an OCR Service

19. 19 #NAVUGFocus Job Query Entries Created Start Job Queue JOB QUEUES How to: Set Up Job Queues

20. 20 #NAVUGFocus APPROVAL USER SETUP How to: Set Up Approval Users

21. 21 #NAVUGFocus WORKFLOWS How to: Set Up Workflows

22. DEMO REVIEW SETUP STEPS REQUIRED FOR PAPERLESS AP

23. 23 #NAVUGFocus INCOMING DOCUMENTS How to: Use Incoming Documents

24. 24 #NAVUGFocus INVOICE APPROVAL & POST FOR PAYMENT

25. 25 #NAVUGFocus Create from File an AP invoice, approve, automatically posted and Payment Journal created Send vendor AP invoice(s) directly to Lexmark ICS Create AP invoice from camera via universal app Correct OCR Data 3-way match (PO, Receipt, Invoice from ICS) with inventory items PROCESSING PAPERLESS AP SCENARIOS

26. DEMO PROCESSING PAPERLESS AP SCENARIOS

27. 27 #NAVUGFocus How Do I: Create and use Incoming Documents in Microsoft Dynamics NAV 2016 How Do I: Create an Invoice Using the Lexmark ICS for Microsoft Dynamics NAV 2016 How Do I: Create and use Workflow in Microsoft Dynamics NAV 2016 Lexmark Invoice Capture Service (ICS) for Microsoft Dynamics NAV WHERE CAN I LEARN MORE

28. 28 #NAVUGFocus Lexmark Invoice Capture Service Upcoming ICS Town Hall Webinars How to: Set Up an OCR Service How to: Set Up Job Queues How to: Set Up Approval Users How to: Set Up Workflows WHERE CAN I LEARN MORE

29. 29 #NAVUGFocus Have Your Own Dynamics NAV Test Environment in 90 Minutes Tuesday, June 07 1:15 PM - 2:45 PM Room: Schaumburg C NAVUG Primary Presenter(s): Tom Taylor Partner Technology Strategist, Microsoft WHERE CAN I LEARN MORE

30. 30 #NAVUGFocus Azure Free one-month trial https://azure.microsoft.com/en-us/pricing/free-trial/ Microsoft Dynamics NAV 2016 Azure demo environment How Do I: Make a Microsoft Dynamics NAV Demo Instance How Do I: Install and use the ClickOnce Demo package To access Azure portal that are shown in above videos http://manage.windowsazure.com/ WHERE CAN I LEARN MORE

31. 31 #NAVUGFocus E-fficient E-banking is E-xciting Wednesday, June 08 10:30 AM - 12:00 PM Room: Schaumburg A NAVUG Primary Presenter(s): Jared Hall Senior Program Manager, Microsoft WHERE CAN I LEARN MORE

32. QUESTIONS

33. 33 #NAVUGFocus Contact information Tom Taylor, Microsoft – thomas.taylor@microsoft.comthomas.taylor@microsoft.com THANK YOU

34. 34 #NAVUGFocus  Download the session slides from the NAVUG Focus community at navugfocus.com under the Events tab.  Complete your Session Survey at www.navugfocus.com/surveys www.navugfocus.com/surveys  Attend the Networking Huddles for IT, Manufacturing, or Finance. Tuesday, 5:15PM located in Schaumburg West.  Have a Great Conference! FINAL REMINDERS

35. 35 #NAVUGFocus THANK YOU