1. Literary Anthology Coordinator’s Meeting Socorro Independent School March 24, 2016 EDC Conference Room 4:30-5:30 p.m.

2. AGENDA Welcome Pulse Check: Part Deux Entry Submission Contest Day Author’s Luncheon Q and A

3. Roles and Responsibilities Check Off/Update By now, you should have…  informed teachers of the different components within each genre.  provided exemplars of published authors and other students of each genre (if requested).  Note: a sample of the entire anthology is posted on the literary anthology website—teachers may see examples in the anthology for each genre and grade

4. Roles and Responsibilities Check Off/Update By now, you should have…  informed teachers of the different components within each genre.  provided exemplars of published authors and other students of each genre (if requested).  started collecting entries (each campus will be expected to submit two of their best entries per genre (see charts), totaling 60 for elementary schools, 36 for middle schools, and 40 for high schools.

5. Roles and Responsibilities Check Off/Update By now, you should have also…  started developing a judging system to select the top 2 entries from each genre.  be making sure that entries are being typed (each entry is typed in Verdana font, size 12 and the title is size 14).  be making sure that each entry has a cover sheet (entry form) that provides a naming convention. Entries may NOT have a student’s name or school name on it anywhere.

6. Roles and Responsibilities Check Off/Update Finally...  recruit 3-5 judges for the spring judging.

7. SISD Literary Anthology Site Log on to MYSISD: – Staff Net – Departments – Curriculum & Instruction – Literary Anthology

8. Roles and Responsibilities In Progress… Remember, you need to…  Collect the optimum number of quality entries. Each campus will be excepted to submit two of their best entries per genre (see chart), totaling 60 for elementary, 36 for middle schools and 40 for high schools.

9. Pulse Check Part 2

10. So…how’s it going with the collection of entries?

11. Real/ Imaginative/ Engaging Stories PoetryEssays To inform To explain LettersPersuasive Essay Personal Narratives Script K√√√XXXX 1√√√√XXX 2√√√√√XX 3√√√√√√X 4√√√√√√X 5√√√√√√X 6√√√√√√X 7√√√√√√X 8√√√√√√X HS √ Engaging Stories √√ Analytical Essays X√ Argumentative Essays X√ 2015-2016 Genres

12. Entry Expectations Elementary Genres Total Number of Expected Entries is 60 Real/ Imaginative Stories K.14A 1.18A 2.18A 3.18A 4.16A 5.16A Poetry K.14B 1.18B 2.18B 3.18B 4.16B 5.16B Essays K.15A 1.19A 2.19A 3.20A 4.18A 5.18A Letters 1.19B 2.19B 3.20B 4.18B 5.18B Persuasive Essays 2.20A 3.21A 4.19A 5.19A Personal Narratives 3.19A 4.17A 5.17A Kinder1.______ 2.______ 1.______ 2.______ 1.______ 2.______ First1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ Second1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ Third1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ Fourth1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ Fifth1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ Campus : ____________________ Coordinator: __________________ Date: _____________

13. Entry Expectations Middle School Genres Personal Narratives 6.16A 7.16A 8.16A Poetry 6.15B 7.15B 8.15B Essay Inform/ Explain 6.17A 7.17A 8.17A Persuasive Essays 6.18A 7.18A 8.18A Letters 6.17B 7.17B 8.17B Imaginative Stories 6.15A 7.15A 8.15A Sixth 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ Seventh 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ Eighth 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ 1.____ 2.____ Total Number of Expected Entries is 36 Campus : ____________________ Coordinator: __________________ Date: _____________

14. Entry Expectations High School Genres Poetry E1.14B E2.14B E3.14B E4.14B Analytical Essays E1.15A E2.15A E3.15A E4.15A Argumentative Essays E1.16 A-E E2.16 A-F E3.16 A-F E4.16 A-G Engaging Stories E1.14A E2.14A E3.14A E4.14A Script E1.14C E2.14C E3.14C E4.14C English I 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ English II 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ English III 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ English IV 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ 1.______ 2.______ Total Number of Expected Entries is 40. Campus : ____________________ Coordinator: __________________ Date: _____________

15. Entry Submission

16. Submitting Entries Date/Time: March 31, 2016 from 3:00 – 5:00 p.m. Location: DSC, Second Floor, Instructional Services Reminders… – Organize all your entries – Check signatures on entry forms – Check your flash drive for entries and tracking sheet Area will be set-up for your to review your submissions one last time Email reminder will be sent out

17. TaskCampus Coordinator Initials District Verifier Initials/Date  Ensure Eligibility Make COPIES of your entries for judging and ensure the following:  ENTRY FORM  Each entry must include a fully completed entry form  Do not staple the form to the entry  ENTRY  Each entry must be formatted as follows:  Title: Verdana, Size 14, bolded  Body of work: Verdana, size 12, double spaced  NO identifying information (such as name, school, etc. )  See example  Printed copy of Excel Spreadsheet  Judges form stapled to the back of every entry—back-to-back—and remember that you will staple it in the center, one staple only Checklist for Printed Copies Campus: ___________________________________________ Campus Coordinator: ____________________________________ Before submitting your entries, please do the following:

18. TaskCampus Coordinator Initials District Verifier Initials/Date  Save your entries on the FLASH DRIVE that was provided  The flash drive will include the following:  1 folder per genre  In each folder, you should have the entries with the correct naming convention  Naming Convention of each entry should be accurate (under what name is should be saved)  Entries should be saved in the appropriate file folder  The saved copy WILL contain the student’s identifying information  Name/Grade level  Teacher Name  School Name  Refer to Appendix F for an example—please note how the name, grade, campus, teacher, etc. have been formatted  Excel Spreadsheet  Saved on flash drive in a folder Checklist for Flash Drive Campus: ___________________________________________ Campus Coordinator: ____________________________________ Before submitting your entries on April 11, please do the following:

19. 2013-2014 school year flash drive 2015-2016

21. Format Agreement Make sure each entry is typed in Verdana font, size 12 and the title is size 14. Each entry needs to be double spaced. Bold the title and the info on bottom of entry, centered

23. Page Limit As per the rubrics posted on the literary anthology site… Story – Middle School = 6 pages – High School = 10 pages Script – High School = 20 pages

24. The printed copy WILL NOT contain any of the student’s identifying information So, to identify the student, you will paper clip the entry form to the printed copy. The entry form will include the genre, school code, genre code, entry number, etc. The saved copy WILL contain the student’s identifying information The flash drive is used for the publication of the anthology. Each submission is saved on the flash drive using the code that is on the judging form...so that it can be matched back to the work. When the coordinator opens the Word file, he/she will find the completed entry with all the information.

25. Flash Drive Sample Bold Title Bold

27. As coordinators, please ensure that work is not plagiarized.

28. Please… do not turn in any slips that do not have all three signatures Please… do not turn in any slips that do not have all three signatures

30. Entry Form (paper clipped to entry) Entry Form (paper clipped to entry) Judging Form (stapled to back of entry; back-to-back with entry; staple in the center) Entry (no name, no campus, no grade, etc.; for entries with multiple pages, staple in the center, no corner stapling; no half sheets either —paper needs to be 8 ½ x 11) Entry (no name, no campus, no grade, etc.; for entries with multiple pages, staple in the center, no corner stapling; no half sheets either —paper needs to be 8 ½ x 11)

31. Coding

34. Genre Personal Narrative Genre Personal Narrative Grade Level 5 th Grade Level 5 th Entry # Campus Code (Horizon Heights)

35. Excel Tracking Sheet

36. Flash Drives One folder for each grade???? In each folder is a folder for each genre

37. Once you open your flash drive, you should see the folders organized by grade level (6-8 for middle school and 9-12 for high school). You will also see a folder where you will save your tracking sheet—once you receive it via email.

38. You will then see a folder per genre for the grade level.

39. Reminder All entries are due on March 31, 2016 at the DSC.

40. District Contest Day

41. Date: April 9, 2016 Time/Location: 8:00 – 3:00 p.m. Breakfast for judges – Option: $10.00 per coordinator and have it catered – Money may be turned in when you turn in your entries Lunch for judges – Pending approval from our sponsors TSTA Each one of us will have a task to do that day (like last year, it will be emailed to you)

42. Each Anthology Coordinator is responsible for bringing in 3-5 judges for the spring judging Submit names to Leslie Goldmann lgoldm@sisd.net Please have names in before March 26 Judges

43. Stations Give us some ideas! Team up with the coordinators that were in your station last year (list on next slides) Review the tasks in your station, as well as the materials you had On the sheet provided, please give us your recommendations for improving the station When you’re done, please turn the sheet in to one of the district coordinators

44. Here is a reminder of the stations from last year….

45. WELCOME TABLE—LOCATION: ENTRANCE TO DSC StationTasksCoordinator Welcome Judges  Sign-in  Badges  Give judges their packet  Direct judges to Rooms C/D for their assignment and continental breakfast  At 9:00 a.m. head to your other assigned station and take the items from the sign-in table to the Operations Room 1. Kim Henry 2. Bonnie Sherrod 3. Melissa Rueda Welcome Coordinators  Sign-in  Badges  Remind coordinators about their stations  Direct them to Rooms C/D for breakfast and welcome  At 8:30 a.m. head to your other assigned station and take the items from the sign-in table to the Operation Room 1.Rebecca Carrillo Greeter  Direct judges to Rooms C and D  Please stand by Board Room  At 8:30 head to your next station 1. E. Nicole Wilson

46. Please keep all entries in their folders as they move from station to station. StationTasksCoordinator Station 1 Plagiarism Materials at station: laptop, power strip, flash drive with digital slip on it  Check entry for plagiarism by checking on internet (type in title, first couple of sentences/lines of piece)  Once cleared, it moves on to Station 2  Evidence of plagiarism needs to be reported to district coordinators immediately and noted on the digital slip (load the document from the flash drive on the desktop of the laptop and at the end of the day, load everything back on the flash drive) 1.Michael McLaughlin 2.Judy Armendariz 3.Rebecca Kraft Johnson Station 2 Signatures on Entry Form/Permission Slips Materials at the station: Tracking Forms, paper clips, Post-it Notes ®  Using the Tracking Form, check entry/permission forms for author, teacher, and parent signatures  Pull out forms of winners and clip it to the entry form  Using a Post-it Note ®, flag those with missing signatures and report to district coordinators 1.Shelly Barr 2.Lynn Hardiman Station 3 Copiers (located in Research office area) Materials at the station: stapler and staple remover, envelope for entries by genre/grade  Make copies of entries  Re-staple the originals together  Staple the copy to the entry form in front of the selection  Original will move on to the next station  Copy is for editing—take to editing station 1.Jacobed Luevano 2.Virginia Carrillo 3.Fernando Hernandez 4.Caley Morales

47. Station 4 Name check Materials at this station: 2 copies of Excel sheets, 3 hole puncher, 2 binders, Tracking Forms; list of campuses with campus codes  Use the Tracking Form to verify the name on the entry form 1.Mercedes Jasso 2.Bonnie Sherrod Station 5 Data Input  From the external drive load the Excel spreadsheet you will be using  Enter the district winners on the District Winners Excel Spreadsheet  Save as you enter data  Refer to the Tracking Form if ncessary K-2: Mary Jane Webb & Luz Arellano 3-4: Rosa Duran & Elisa Beard 5-6: Esther Rodriguez & E. Nicole Wilson 7-8: Rosa Talavera & Melissa Rueda 9-10: Melissa Holguin & Becca Carrillo 11-12: Lydia Vasquez Station 6 Certificates, Ribbons, Banquet Tickets Materials at this station: laptops, certificate template, color printer, Post-it Notes ®, markers, ribbons, envelopes for ribbons and envelopes for invites and, of course, invites, certificate covers, double sided tape; school labels CERTIFICATES  Using the template provided, create certificates for students with the following information: ~Student Name ~Genre ~Place (1 st, 2 nd, or 3 rd )  After printing the certificate, add a Post-it Note ® to it with the following information: ~Campus Name  Place certificates in campus envelope RIBBONS  Place 2 nd and 3 rd place ribbons in envelope provided BANQUET INVITES & TICKETS  Fill in campus info on banquet envelopes  Place 3 invitations in the envelope  Station 7 will assist early on 1.Mandy Porras 2.Amy Rivera 3.Richard Helmling 4.Trini Lopez 5.Ana Martinez

48. Station 7 Editing Materials at this station: colored pens, binder Please assist Station 6 while you are waiting for entries  Edit the winning selections  Note: no content changes—only checking for punctuation, spelling, capitalization, and minor grammatical errors such as verb tense, subject-verb agreement.  Place entries in binder by genre, by grade  Rotate with Refiling Entries staff  While you wait, please start working on the CDs: 1. place stickers on CDs; 2. place cover on jewel case. DO NOT place CDs in jewel case—we still need to load them. 1.Angie Arden 2.Gabriela Iglesias 3.Liliana Villarreal 4.Darlene Davis Lopez Refiling of Entries (tables located in center of the room with crates—labels with campus names are posted)  File entries back in crates  Rotate with Station 7 staff 1.Melissa Buenrostro 2.Maureen Garcia 3.Araceli Carmona 4.Laura Widner/Andrea Webb 5.Marcela Alvarado 6.Kim Henry

49. JUDGING ROOM (LOCATION: ROOMS C & D) StationTasksCoordinator Hosts/Runners  Judges will be given a bag, which will contain the rubrics for the day  2-3 Hosts can greet judges at the door and give them their assignment (using the assignment sheet); the rest of the hosts, please remain inside the room and in case they forget their assignment, give is to them by using the assignment sheet  Provide judges with packets to score— please go in this order: (personal narratives, essays, stories, and so on—the last one will be poetry)  Judges can first review rubric  If they need to see an example, please show them the 2011-2012 anthology 1 st place entries (anthology copies available by pencil sharpeners)  Take completed/scored packets to Operations Room  Answer judges’ questions K-2: Maricela Armendariz & Jerry Saucedo 3-5: Sandra Nava & Ryan Garcia 6-8: Denise Sifuentes & Fran Fresquez 9-10: Aileen Mares & Jose Tavarez 11-12: Tina Valero

50. Author’s Luncheon

51. Date: May 7, 2016 Venue: Pebble Hills High School Guest speaker update – Search continues – Options Select students to read (live or video before hand) All student pictures can be included in video so long as you send a pic of student (PR will assist) How do we select students to read (I from each: K-2, 3-5, 6-8, HS)? PR looking into getting a guest speaker for luncheon Theme: Play Write (drama masks) Author’s Luncheon

53. Table Decor Remember that you will be decorating the table(s) for your campus. You may come the night before to the campus or show up early the day of the banquet Let’s look at some of tables (Writing Takes You Places) …

60. For the Good of the Order… Questions? Comments? Suggestions?

62. Entries Due! March 31, 2016 DSC Second floor 2:00-5:00 p.m.