1. Ordering for IntEgr160 Fall 2014

2. Meet the team: Manager: Chris Besaw, besaw@wisc.edubesaw@wisc.edu Online Ordering SAs: Dustin O’Connell Katherine Kinzy Alyssa Krueger Abby Buarapha If ANY questions, email Chris Besaw Home Depot and Menards Team Leader: Stephen Young; sjyoung2@wisc.edu Team Members: Nathaniel Corey Yifan Li Andres Rangel Nick Calderon

3. Procurement Email: INTEREGR160Procurement@gmail.com 3 ways the team will go about obtaining supplies: Local Home Depot and Menards (physical pick-up, online in-store pick-up, and online) Grainger and Amazon.com (trusted online sites) Online ordering (other online sites)

4. Before ordering….. Designate a Project Ordering Representative (sign-up sheet link on Moodle page) NOT the communicator of the group Duties: -placing orders -receiving follow-up and confirmations -tracking the online order -notifying directly of any problems with the order or if returns needed Check the supply room – Lots of extra supplies from last semester

5. Filing and Order 1.Copy and paste the order template (found on the main Egr160 Moodle page) in to an email addressed to INTEREGR160Procurement@gmail.comINTEREGR160Procurement@gmail.com 2.Carbon Copy (cc) your SA 3.Subject your email like so: OrderMethod_Lab###_SAFirstName_SALastName Ex: HomeDepot_Lab399_Chris_Besaw Order method subjects include: HomeDepot, Menards, Amazon, Grainger, OtherOnline 4.Only one type of order per email Multiple orders from one vendor (i.e. Amazon, Home Depot, etc) is acceptable Use separate emails for each vendor (much easier to track and respond to inquiries) 5.Fill out order, let your SA review it, and send You should receive a confirmation email of your order within 24 hours. If no confirmation is sent please RESEND your order.

6. Incorrectly Formatted Orders If the order is not correctly formatted we will send back an email asking you to redo your order Incorrect formatting includes: wrong subject format not cc-ing your SA not using the order template Sending multiple orders in one email

7. Order PLAN 1: Local Home Depot and Menards local Home Depot : (608) 276-7922 Menards: (608) 833-0700

8. To place an order to Home Depot or Menards… Check Home Depot and Menards Websites for your part/s; all information necessary for ordering your part/s can be found online Check availability for requested items at stores located in the West Madison area Can specify in-store order/purchase (for wood, etc), in-store pick-up (ordered online and picked up by our team), or online order (will be shipped, not picked up by our team, but may have shipping costs) Your order will be picked up from Home Depot or Menards by the next lab period NOTE: Not all parts ordered from Home Depot or Menards are found at the local stores, in that case they will be shipped and will arrive in its own time.

9. Order PLAN 2 & 3: Online Ordering Fall 2014 Grainger and Amazon.com Other ordering sites

10. Grainger and Amazon Grainger.com and Amazon.com are very quick and reliable – Preferred online sites Amazon.com has FREE shipping and 2 day delivery on Prime items If none of these options contain your desired part, feel free to look elsewhere, but be cautious.

11. Ordering from other websites Please be very cautious when ordering from other websites Check WHERE the order will arriving from (shipments from China take around 3 weeks to arrive, we highly recommend you don’t order from far away) Check expected delivery time and plan accordingly Ebay.com, craigslist.com, mcmastercarr are not allowed

12. Additional Option for Smaller Parts The student shop sells small common items: Wood screws Machine screw Bolts Nuts Etc. Tell the shop you are from EGR160 and they will charge the class Please only use this option as a back-up, they will not supply 40 screws to each of the 29 different projects

13. After you place your order…. Chris will confirm that your order has been placed within 24 hours Online orders will be placed within 24 hours of the confirmation Receive another email with the receipt and any tracking information available Home Depot and Menards orders will be picked up once per week early in the semester, twice during peak ordering weeks Thursdays

14. On arrival of your order… Depending on the size of the part, the order will be found either: On the incoming orders shelf (rm B1015)… In the corner of the lab room (rm B1092) by the projector screen… Outside the lab room beside the computers… All HD/Menards orders will have form filled out with the order information and description of parts, etc Compare your receipt to the receipts on the parts to confirm it’s your project’s item Do NOT remove any of these labels and take other team’s materials Please move your item from the corner of rmB1092 or from beside the computer on retrieval to keep the space uncluttered.

15. If there is a problem with your order or your order is never received…… Email INTEREGR160Procurement@gmail.com using the subject:INTEREGR160Procurement@gmail.com Problem_Lab###_SAfirstname_SALastname (Still cc your SA) Forward the order which you filled out initially Describe the problem in as much detail as you can AND phone number of the company dates Your phone number We will contact you via email or phone within 24 hours

16. Other If your team appoints you as the student in charge of ordering, please review this PowerPoint presentation It is your responsibility to comply with the processes explained If you do not comply with the above processes, your order will not be placed INTEREGR160Procurement@gmail.com will NOT respond to any emails without the subject headings described in this PowerPoint INTEREGR160Procurement@gmail.com If you NEED to go on a HomeDepot or Menards trip and cannot choose a product by directly calling, then contact the HomeDepot and Menards manager sjyoung2@wisc.edu

17. Questions? This PowerPoint presentation is available on the 160 General Lecture Moodle Course Homepage