1. HR Elements for HR Practitioners 1 Lesson 4: Position Alignment Duration: 2 hours, 30 minutes Position Alignment Slide 4 -1

2. HR Elements for HR Practitioners 2 Topic 1 – Aligning Positions to the DCIPS Occupational Structure Topic 2 – Fair Labor Standards Act (FLSA) Lesson 4 Topics Slide 4- 2 Lesson 4 Topics Position Alignment

3. HR Elements for HR Practitioners 3 DCIPS Occupational Structure Slide 4- 3 Position Alignment DCIPS Occupational Structure

4. HR Elements for HR Practitioners 4 Top-Down Alignment Approach Slide 4- 4 Position Alignment

5. HR Elements for HR Practitioners 5 Position Alignment Overview Slide 4- 5 Position Alignment Position alignment considers the position’s level of difficulty, mission of the organization, and comparison of work to specific DCIPS standards using a written description of the work.

6. HR Elements for HR Practitioners 6 Position Description Defined Slide 4- 6 Position Alignment What is a position description? What document is used to align a position?

7. HR Elements for HR Practitioners 7 Accurate Position Descriptions Slide 4- 7 Position Alignment What are possible results of inaccurate alignment to the DCIPS Occupational Structure? What items are documented in an accurately aligned position description? How can information from accurate position descriptions be used?

8. HR Elements for HR Practitioners 8 Each group will be assigned to a work level (1 to 4). 10 minutes to research and prepare presentations explaining the work level. 3 to 5 minutes each to present findings. Work Level Exercise Slide 4- 8 Position Alignment

9. HR Elements for HR Practitioners 9 DCIPS Volume 2007 Slide 4- 9 Position Alignment DCIPS Nonsupervisory Grade Conversion Chart, Volume 2007, Appendix 4, Table 1 DCIPS Work Category and Work Level Descriptor GG Grade LevelTotal Points Entry/ Developmental Work Level for the Technician/Administrative Support Work Category defined in Appendix 2 1< 45 2 3 445-79 580-104 6105-129 7130-159 Entry/ Developmental Work Level for the Professional Work Category; Full Performance Work Level for the Technician/Administrative Support Category 7130-159 8160-179 9180-204 10205-224 Senior Work Level for the Technician/Administrative Support Work Category; Full Performance Work Level for the Professional Work Category 11225-244 12245-294 13295-339 Senior Work Level for the Professional Work Category 13295-339 14340-379 Expert Work Level for the Professional Work Category 15380 and above When applying this grade conversion chart, all work is aligned first to the Work Category and Work Level using the guidance contained in this Volume, and then to the appropriate GG grade based on this chart.

10. HR Elements for HR Practitioners 10 Go to the Reference Guide, Tab 2, for the DCIPS Occupational Structure diagram for use in this exercise. The goal of this exercise is to identify the appropriate mission category, work category, work level, and band or grade for each of the positions listed on pages 4_18 through 4_38. You will have one hour. Record the rationale for each determination. Refer to Volume 2007 in your Supplemental Reference Guide (Tab 7) to assist you with the process. – Particularly, you will need to reference Volume 2007, Appendix 4 when assigning the GG Grade. Position Alignment Exercise Slide 4- 10 Position Alignment

11. HR Elements for HR Practitioners 11 Fair Labor Standards Act (FLSA) Fair Labor Standards Act Slide 4- 11 Position Alignment Exemption status – Exempt employee is not covered by FLSA – Non-exempt employee is covered by FLSA – Status is based on the job position, not the employee Assume that FLSA covers the position (non-exempt status) unless there is a clear determination that one or more of the FLSA exemption criteria apply

12. HR Elements for HR Practitioners 12 Lesson 4 Review Slide 3- 2 Lesson 4 Review Slide 4- 12 Position Alignment Topic 1 – Aligning Positions to the DCIPS Occupational Structure Topic 2 – Fair Labor Standards Act (FLSA)