1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Instructional Materials Ordering and Distribution System (IMODS) 2.0

2. TOM TORLAKSON State Superintendent of Public Instruction Presenters Laurie Garcia Staff Services Manager II Clearinghouse for Specialized Media and Translations (CSMT) Cyndi Hammonds Staff Information Systems Analyst Clearinghouse for Specialized Media and Translations

3. TOM TORLAKSON State Superintendent of Public Instruction WHAT IS THE CSMT? The California Department of Education (CDE) Clearinghouse for Specialized Media and Translations (CSMT) is a unit that produces accessible versions of textbooks, workbooks and literature books adopted by the State Board of Education for K–8 students.

4. TOM TORLAKSON State Superintendent of Public Instruction California Education Code Section 60313(a) The Superintendent of Public Instruction shall maintain a central clearinghouse– depository and duplication center for the design, production, modification, and distribution of Braille, large print, special recordings, and other accessible versions of instructional materials for use by pupils with visual impairments or other disabilities who are enrolled in the public schools of California.

5. TOM TORLAKSON State Superintendent of Public Instruction INSTRUCTIONAL MATERIALS The CSMT provides curriculum in many formats: Braille Large Print Digital Talking Books Audio Electronic files

6. TOM TORLAKSON State Superintendent of Public Instruction Online ordering system On CDE Web site Must be a registered member Instructional materials provided at no cost “Lending Library” – Braille and Large Print should be returned APH material ordering for registered local educational agencies (LEAs) IMODS 2.0 rollout expected soon Instructional Materials Ordering and Distribution System (IMODS)

7. TOM TORLAKSON State Superintendent of Public Instruction IMODS AUTHORIZED USER An authorized user is an LEA-designated employee. LEA designees may be: Director of Special Education, usually the account lead Resource Specialist Principal of the school Teacher or paraprofessional Others designated by the account lead

8. TOM TORLAKSON State Superintendent of Public Instruction IMODS REGISTRATION The registration form is on our Web site: http://www.cde.ca.gov/re/pn/sm/index.asp. Print and complete the form. Have your LEA lead approve and sign. E-mail the form to CSMT: CSMT@cde.ca.gov.

9. TOM TORLAKSON State Superintendent of Public Instruction CSMT HOME PAGE http://www.cde.ca.gov/re/pn/sm/index.asp

10. TOM TORLAKSON State Superintendent of Public Instruction IMODS LOGON From the CSMT Web page, click on the link titled: “Media Guide – Instructional Materials Ordering and Distribution System (IMODS)

11. TOM TORLAKSON State Superintendent of Public Instruction USERNAME & PASSWORD Enter your username and password Press “Log In”

12. TOM TORLAKSON State Superintendent of Public Instruction A SUCCESSFUL LOGON

13. TOM TORLAKSON State Superintendent of Public Instruction SEARCH OUR SITE Choose “Browse Catalog”

14. TOM TORLAKSON State Superintendent of Public Instruction SEARCH OUR SITE When using the “Browse Catalog” button, you will be able to: View catalog records Download electronic files You will not be able to add items to a Materials Request.

15. TOM TORLAKSON State Superintendent of Public Instruction BROWSE CATALOG Use the Query line to specify what it is that you are searching for: ISBN APH Catalog number Book title Product name The Index and Sort by fields can be left at the default values. OR – Press SEARCH without putting anything in the Query to see the entire catalog.

16. TOM TORLAKSON State Superintendent of Public Instruction ORDERING Press the Choose the type of request: 1. APH Repair Repair request for APH materials 2. APH Material Request will be for APH-type materials where Federal Quota funds are used 3. Instructional Resource Request will be for a Textbook-only account Click “Next Step”

17. TOM TORLAKSON State Superintendent of Public Instruction CATALOG SEARCH The catalog search is displayed:

18. TOM TORLAKSON State Superintendent of Public Instruction CATALOG SEARCH Use the Query line to specify what it is that you are searching for: ISBN APH Catalog number Book title Product name The Index and Sort by fields can be left at the default values. OR – Press SEARCH without putting anything in the Query to see the entire catalog.

19. TOM TORLAKSON State Superintendent of Public Instruction SEARCH RESULTS The search results page will display all formats available. Be sure to choose the format you are looking for before adding the selected item to your Materials Request.

20. TOM TORLAKSON State Superintendent of Public Instruction FILTER YOUR RESULTS You can use the filters on the left side of the screen to narrow the search.

21. TOM TORLAKSON State Superintendent of Public Instruction DOWNLOAD To download a file, click on the link for the specific file type. Selecting “Downloadable” shows only books with electronic files.

22. TOM TORLAKSON State Superintendent of Public Instruction ADD TO CART Select as many items as you would like and choose

23. TOM TORLAKSON State Superintendent of Public Instruction MATERIAL REQUEST As you add items, they are shown on the screen: Choose “Back to material request” when finished adding

24. TOM TORLAKSON State Superintendent of Public Instruction VIEWING YOUR REQUEST

25. TOM TORLAKSON State Superintendent of Public Instruction VERIFY SHIPPING ADDRESS

26. TOM TORLAKSON State Superintendent of Public Instruction COMPLETED REQUEST

27. TOM TORLAKSON State Superintendent of Public Instruction AMERICAN PRINTING HOUSE FOR THE BLIND (APH) ORDERS The APH Federal Quota Program allocates federal funds to public and private education programs that register students who are legally blind. Congress allocates funds annually. Agency funding is based on the number of students registered with APH. An authorized person may use IMODS to place orders for APH products using Federal Quota funds.

28. TOM TORLAKSON State Superintendent of Public Instruction APH Orders (Continued) To receive a username and password for the APH Federal Quota Program, your name must be on the list of persons authorized to submit Federal Quota orders. The educational agency returns the authorization list in their annual registration packet of qualified legally blind students. The APH catalog can be found at: www.aph.org

29. TOM TORLAKSON State Superintendent of Public Instruction APH APH accounts navigation bars have an extra tab: You can check account balances on your Federal Quota dollars.

30. TOM TORLAKSON State Superintendent of Public Instruction FILTERING YOUR SEARCH If you are not APH qualified, you cannot order APH products through IMODS. You may want to remove those products from your search by clicking on the red X after APH. If you only want to see the Braille results, click on the blue Braille link.

31. TOM TORLAKSON State Superintendent of Public Instruction DOWNLOAD

32. TOM TORLAKSON State Superintendent of Public Instruction CHECK ON YOUR ORDER 1 2 3

33. TOM TORLAKSON State Superintendent of Public Instruction CHECK ON YOUR ORDER CLICK HERE

34. TOM TORLAKSON State Superintendent of Public Instruction ORDER STATUS SHC = Shipped Complete – on it’s way to you. ASG = Assigned to you, the warehouse will ship soon. None = Needs more attention by CSMT staff. This is not currently in stock on a warehouse shelf.

35. TOM TORLAKSON State Superintendent of Public Instruction RETURNING BOOKS Please return braille and large print books to: California Department of Education CSMT Media Warehouse 3740 Seaport Blvd., #20 West Sacramento, CA 95691

36. TOM TORLAKSON State Superintendent of Public Instruction NIMAC National Instructional Materials Access Center(NIMAC) National Instructional Materials Accessibility Standard (NIMAS) CSMT is your authorized agent for NIMAS files www.Nimac.us

37. TOM TORLAKSON State Superintendent of Public Instruction SEARCH NIMAC You can search We can download and convert

38. TOM TORLAKSON State Superintendent of Public Instruction HIGH SCHOOL MATERIAL We primarily have K–8 state-adopted text books. We do have some high school material in IMODS. If the file is available on NIMAC, we can get it for you and put it in IMODS. E-mail us: csmt@cde.ca.gov

39. TOM TORLAKSON State Superintendent of Public Instruction CAN’T FIND WHAT YOU NEED? CSMT Mailbox General Questions and for IMODS and APH requests: csmt@cde.ca.gov Laurie Garcia: lgarcia@cde.ca.gov

40. TOM TORLAKSON State Superintendent of Public Instruction CONTACT CSMT Laurie GarciaCyndi Hammonds Staff Services Manager IIStaff Information Systems Analyst 916-319-0964 916-323-4735 lgarcia@cde.ca.gov chammonds@cde.ca.gov James MorrisonKelli Cornejo APH Federal QuotaAudio Production Manager 916-323-1329916-323-4737 jmorrison@cde.ca.gov kcornejo@cde.ca.gov Michael MorseSteven Parker Warehouse ManagerIMODS, APH Orders 916-373-3191916-327-0774 mmorse@cde.ca.gov sparker@cde.ca.gov