1. Transport and Handling Manpower Planning 2008-2009 S. Prodon – LEAF 01.02.2008

2. TS-HE organisation chart

3. Manpower Planning DBS Contract 217 125 53 67

4. Contract Evolution 2007 From 217 FTE to 75 FTE Decision made by Contractor  Main criteria: performance (financial compensation formula)  Final choice by “Comité d’entreprise” with representatives of employees Job search service  42% : new job before end of the contract  At least 2 job proposals / person  Smooth transition

5. Phase 1: January – April 2008 From 75 FTE to 53 FTE 53

6. Phase 1: January – April 2008 No changes in present organisation: 1 handling team per Experiment No margin if last minute decision to maintain teams after end of April (except ALICE until end of May) Deadlines: End of activity: 30.04.2008 Legal information deadline: 29.02.2008 Comité d’entreprise: 15.02.2008

7. Operation organisation with 53 FTE Phase 2: May – November 2008 53

8. Size of the Team StaffIndustrial Support SPS operation10020 LEP operation3565 LHC operation953 No decision taken regarding insourcing

9. Distribution of the Transport & Handling teams Industrial Support Contract  Supervision 3  Transport 12  Cranes 4  Handling Meyrin10  Handling Prevessin10  Handling LHC & experiments 6  Support teams 4  Project teams 4 53

10. Distribution of the Transport & Handling teams CERN staffs  Supervision 3  Handling teams 6 9 Criteria for intervention of staff teams  Technical complexity  Particular handling techniques or vehicles  Knowledge of particular areas

11. LHC & Experiments mobile handling teams 2 mobile teams for both machine and experiments At least 1 operator coming from each experiment Foreman LHC machine & Experiments Team Leader 1 (machine) Handler 1 (ATLAS) Handler 2 (LHCb) Team Leader 2 (ALICE) Handler 4 (CMS) Handler 5 (machine)

12. Pending issues Common approach between Experiments  ALICE request: permanent team of 2 FTE Case of present Experiments team leaders  Integrate mobile LHC & Experiment teams 1  team leader (DBS proposal) 3  operators (DBS proposal)  Enhance their particular expertise Cost difference: 790 CHF / month Suggestion: exceptional experiment premium

13. Shut-down organisation with 67 FTE Phase 3: Shut-down 2008-2009 67

14. Distribution of the Transport & Handling teams Industrial Support Contract  Supervision 33  Transport12 12  Cranes 44  Handling Meyrin10 12  Handling Prevessin10 12  Handling LHC & experiments 6 8 + 16  Support teams 40  Project teams 40 53 67

15. Distribution of the Transport & Handling teams CERN staffs  Supervision 39  Handling teams 60 99

16. Support for Experiments during shut-down Present team leader back Supervision by 1 staff TS-HE-HH Additional resources  internal (mobility from support & project teams)  external Foreman LHC machine & Experiments Team Leader ALICE 3 operators Team Leader ATLAS 3 operators Team Leader CMS 3 operators Team Leader LHCb 3 operators 1 staff TS-HE-HH

17. Pending issues Funding of Experiments handling teams during shut-down  Same policy used with AB department  Invoicing of every personnel dedicated to shut- down activities Cost : 7’000 CHF / person / month  112 KCHF for a team of 4 persons during 4 months

18. New transport & handling contract New transport and handling contract as from 01.10.2008 “Best value for money” adjudication system

19. Frame contract for cherry picker renting ATLAS request Added value for organisation of safety checks Need of information from experiments on:  Type of cherry pickers  Estimated renting volume

20. Conclusion New organisation as from 01.05.2008  2 mobile handling teams for experiments during operation  1 team per experiment during shut-down with: 1 TS-HE-HH staff for supervision Present contractor team leader back New transport and handling contract as from 01.10.2008 Possibility to implement a cherry picker renting contract