1. Getting Area Coordinators Going Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008

2. Getting Area Coordinators Going General session plan -Not in this sequence – -Discussions will include attendees’ experiences. + Self introduction by everyone, with each identifying own hoped for result from session. + State Learning Objectives. + Discuss Area Coordinator Guidelines. + Discuss Typical Area Coordinator Resources. + Discuss Typical Events and Means of Publicity. + Discuss Some Techniques That Can Be Helpful. + Distribute and Review the Handouts. + + + + +

3. Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008 Learning Aid Handout for the Session led by Leo Kellogg (hikesing@aol.com) onhikesing@aol.com Getting Area Coordinators Going (Mensa 102) →→→ Learning Objectives ←←← After a presentation and group discussion, each participant will be able to: 1. Tell how to determine if an area is ripe for an Area Coordinator, 2. List special techniques which work to start a new Area Coordinator, 3. Explain the importance of local leadership in keeping an Area Coordinator going, 4. Describe the key goal of getting one regular event going, 5. Explain why a regular newsletter feature supports an Area Coordinator, 6. State where to go to find more things of interest to Area Coordinators. + + + + +

4. Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008 Learning Aid Handout for the Session led by Leo Kellogg (hikesing@aol.com) on Getting Area Coordinators Going (Mensa 102) AREA COORDINATOR GUIDELINES - Slide One By Anthony Jackowski, Area Coordinator Task Force Coordinator September 2004 What is an Area Coordinator? An Area Coordinator can best be described as a Special Events Coordinator for a specific geographic area within the boundaries of a local group. What does an Area Coordinator do? While the duties of an Area Coordinator are many and varied, and each local group might have different ideas regarding the exact responsibilities of their Area Coordinators, most Area Coordinators have these duties in common: a) Plan and coordinate events in an appointed area. b) Send invitations and/or announcements to all members in their area. c) Write articles about the events planned for the local group newsletter (both before the event for entry in the monthly calendar, and after the event to help generate more interest in the next event). What kind of events should be planned? Generally, any event that the main group is planning can be planned for the smaller areas covered by an Area Coordinator. For instance, dining out at local restaurants or in members’ homes, seeing a movie, concert or play, visiting local points of interest, games nights, picnics, visits to parks and discussion groups. How often should events be planned? You should plan an event at least once a month. However, the more events you can arrange the more active the members may become. (Continued on next slide)

5. Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008 Learning Aid Handout for the Session led by Leo Kellogg (hikesing@aol.com) on Getting Area Coordinators Going (Mensa 102) AREA COORDINATOR GUIDELINES - Slide Two By Anthony Jackowski, Area Coordinator Task Force Coordinator September 2004 (Continued from previous slide) How can you publicize events? The easiest way to publicize your events would be to schedule them well in advance in order to have them printed in your local group newsletter and listed on the calendar page. When there is not enough time to utilize the newsletter (newsletters are usually published the month before the issue date), some Area Coordinators send personal invitations (a postcard, phone call or e-mail). Some Area Coordinators have found the personal touch is better at getting member participation. If possible, a combination of the two would work best (local group newsletter AND postcard as the date gets closer). Whichever way you choose, make sure you give enough detail and contact information so members will be able to find the event easily. Who will pay for the announcements? Since all Area Coordinators are appointed officers of the local group (or should be if they are not), the local board should make reasonable funds available for postage, phone calls, printing supplies, etc. The Area Coordinator should submit a proposed budget to the local group board for review and approval before any expenses are incurred. In the case where the local group newsletter is the only source of publicity utilized by the Area Coordinator, there should be no expenses and only a small amount set aside for the occasional card or phone call if needed. Try to keep expenses reasonable. ( Continued on next slide)

6. Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008 Learning Aid Handout for the Session led by Leo Kellogg (hikesing@aol.com) on Getting Area Coordinators Going (Mensa 102) AREA COORDINATOR GUIDELINES - Slide Three By Anthony Jackowski, Area Coordinator Task Force Coordinator September 2004 (Continued from previous slide) Sharing ideas. One of the best ways to become an efficient and productive Area Coordinator is to talk with other Area Coordinators about what they are doing. An email list has been established specifically for Area Coordinators to share thoughts and exchange ideas (what worked, what didn’t work). While this list is set up primarily for Area Coordinators, it is open to all members who wish to join. Those interested in subscribing to the Area Coordinators list should send an email to AreaCoordinatorsrequest@ lists.us.mensa.org with the word SUBSCRIBE in the subject line, or visit www.lists.us.mensa.org/mailman/listinfo/areacoordinators. Your list subscription will be approved upon membership verification. + + + + +

7. Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008 Learning Aid Handout for the Session led by Leo Kellogg (hikesing@aol.com) on Getting Area Coordinators Going (Mensa 102) →→→ Typical Resources For Area Coordinators In Mensa ←←← A. Area Coordinators Guidelines B. Area Coordinators e-mail list [ Send e-mail to AreaCoordinators-request@lists.us.mensa.orgAreaCoordinators-request@lists.us.mensa.org with the word SUBSCRIBE in the subject line ] C. Zip code sorts of roster list and labels from American Mensa, Ltd. D. The LocSec, other officers, Mensa Proctors, and function leaders (e.g., Membership Chair, or Public Relations Chair) of the main Mensa Group for that area E. Other Area Coordinators, especially in the same Mensa Group F. InterLoc, the Membership Officer Workbook, and even the LocSec Handbook G. The American Mensa, Ltd., web site (www.us.mensa.org)www.us.mensa.org and the web site of the main Mensa Group for that area H. The newsletter of the main Mensa Group for that area can be very helpful in publicizing events and efforts, and the Mensa Bulletin tells what other Mensans are doing I. The Mensans in the sub-group area of the main Mensa Group J. List of new Mensans, or even prospects, in that area K. Your imagination and visualization of possibilities! + + + + +

8. Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008 Learning Aid Handout for the Session led by Leo Kellogg (hikesing@aol.com) on Getting Area Coordinators Going (Mensa 102) →→→ Typical Events And Means of Publicity ←←← Typical Events A. Dining in local restaurants or Mensans’ homes B. Going to a movie, show, concert, play, picnic, and/or local public festivities or places of interest, especially activities or places of interest that are unique to that area C. Special events organized specifically for the Mensans and their guests in that local geographic area D. Almost any kind of event that the main Mensa Group for that area has, can be held in the local area Typical Means of Publicity 1. The newsletter of the main Mensa Group for that area can include announcements and/or articles about events 2. E-mail via computer or text-messages via cell phone 3. Hardcopy letters, postcards, announcements, or invitations sent through the U. S. Postal Service 4. Telephone calls and in-person invitations or notices 5. Local news media, such as community newsletters, local radio or TV stations, or local newspapers + + + + +

9. Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008 Learning Aid Handout for the Session led by Leo Kellogg (hikesing@aol.com) on Getting Area Coordinators Going (Mensa 102) →→→ Some Techniques That Can Be Helpful ←←← A. Schedule one or more local events, to start; if necessary, do the scheduling from outside the local area…but only if necessary to have the event happen B. Talk to local individual members who show potential to perform designated functions or leadership roles locally C. Decide whom to ask, and then ask individuals to do specific activities, for a specific duration, if needed to get agreement to do the activity D. Give thanks and appreciation promptly for whatever the local Mensans do E. Give effective publicity concerning local sub-Group activities, both within and outside the local area F. Ask a new Area Coordinator to be the primary local contact person concerning Mensa, and to perform some of the possible activities; later, invite the Area Coordinator to select additional activities to do G. When deciding what geographic territory to include in a local sub-Group area, consider the distances, local economic routes, transportation, demographics, traditional groupings in the area, and governmental jurisdictions H. Provide support for local efforts + + + + +

10. Getting Area Coordinators Going Leadership Development Workshop Region 1, American Mensa, Ltd. Hosted by Rhode Island Mensa, Warwick, RI, May 02-04, 2008 _____________________________________ Thank you for attending this 2008 Leadership Development Workshop! Next year, please come to the 2009 Leadership Development Workshop – It will be hosted by Mensa of Northeastern New York in the New York State Capital Area ____________________________ Have a safe trip going home! +++++