1. USC Financial and Business Services FBS New Hire Resource Guide On-line Version at: http://www.usc.edu/dept/fbs/New-Empl-Guide (Best viewed on a computer with a browser and Adobe Acrobat so you can click on the links to other useful websites) Version 9 – 2/20/2013

2. 2 Welcome to the Trojan Family and FBS Team! The purpose of this resource guide is to provide you with a quick overview of USC and FBS to assist with some of the common questions you will have for the first few days of work at USC. We have also included resources for obtaining things such as your email, voicemail, and parking permits. This guide supplements the USC Orientation Guide and Session with FBS specific topics and with some additional USC background information. If you are viewing this presentation on-line and you are connected to the Internet, you can right click on any of the hyperlinks and select “open hyperlink” to view the webpage. Or you can copy and paste the URL into a web browser.

3. 3 Contents Topic Page Numbers USC Background Information 5-11 About Financial and Business Services 13-18 Quick Start Guide USC Campus Maps 20 Obtaining Access to a PC 21 Email22 Free Calendar Software 23 Anti-Virus Software 24 Financial System Access and Training 25-26 Voicemail27 USC On-line Phone Directory 28 USC Phone Extensions 29 Parking Permits and Prices 30-31 Ticket Office 32 Work Attire 33 Home Department Coordinators 36

4. USC Background Information

5. 5 About USC URL http://about.usc.edu/policies/ http://about.usc.edu/policies/ – –USC Mission Statement – –Code of Ethics – –Strategic Plan – –Policies – –USC Annual Financial Reports

6. 6 USC Facts (2012-2013 academic year) Students –Rounded to the nearest 500 Undergraduates: 18,000 Graduate and professional: 22,000 Total: 40,00 Faculty Faculty –Rounded to the nearest 100 Full-time: 3,400 Staff –Rounded to the nearest 100 Employees: 11,500 (50% time or more) Student Workers: 7,500 (does not include teaching, research assistants) Source: http://about.usc.edu/facts/

7. 7 USC Facts Alumni –There are more than 240,000 living alumni in the Trojan Family. While nearly three-quarters of them live in California, USC alumni can be found in positions of leadership all over the world. Academic Units Academic Units –USC College of Letters, Arts and Sciences –Graduate School –17 Professional Schools Endowment (as of June 30, 2011) –$3.5 billion University Budget (2012-2013 fiscal year) –$3.4 billion Sponsored Research (2011-2012 fiscal year) –$535 million per year Source: http://about.usc.edu/facts/

8. 8 USC Motto and University Alma Mater Motto Motto –Palmam qui meruit ferat. (Let whoever earns the palm bear it.) University Alma Mater University Alma Mater –"All Hail" was written by Al Wessen for the finale of a student show, "Campus Frolics of 1923." –"All Hail to Alma Mater To thy glory we sing; All Hail to Southern California Loud let thy praises ring; Where Western sky meets Western sea Our college stands in majesty; Sing our love to Alma Mater, Hail, all hail to thee!“ See other traditions like the Fight Song at http://about.usc.edu/traditions/ See other traditions like the Fight Song at http://about.usc.edu/traditions/

9. 9 University Seal The university's seal displays three torches, representing the arts, the sciences, and philosophy. In heraldic language, the torch is a symbol of learning. In the background is the setting sun, representing the West and (in heraldic symbolism) power and life. Embracing the torches and sun is a California poppy, the USC flower and heraldic symbol of growth. Completing the seal is the school motto. The university's seal displays three torches, representing the arts, the sciences, and philosophy. In heraldic language, the torch is a symbol of learning. In the background is the setting sun, representing the West and (in heraldic symbolism) power and life. Embracing the torches and sun is a California poppy, the USC flower and heraldic symbol of growth. Completing the seal is the school motto. Source: http://about.usc.edu/traditions/university-seal/

10. 10 Trojan Statue Now a campus landmark fondly nicknamed "Tommy Trojan," this life- size bronze statue of a Trojan warrior was unveiled on June 6, 1930, as part of USC's 50th birthday celebration. Sculpted by Roger Noble Burnham, Tommy Trojan was modeled after different USC football players. On the bronze statue's granite pedestal are inscribed the qualities of the ideal Trojan: "faithful, scholarly, skillful, courageous, and ambitious." Now a campus landmark fondly nicknamed "Tommy Trojan," this life- size bronze statue of a Trojan warrior was unveiled on June 6, 1930, as part of USC's 50th birthday celebration. Sculpted by Roger Noble Burnham, Tommy Trojan was modeled after different USC football players. On the bronze statue's granite pedestal are inscribed the qualities of the ideal Trojan: "faithful, scholarly, skillful, courageous, and ambitious." Source: http://about.usc.edu/traditions/trojan-shrine/

11. 11 USC Functional Overview (Part 1) USC Board of Trustees C. L Max Nikias President Elizabeth Garrett Provost and Sr. VP Academic Affairs Robert Abeles Sr. VP, Finance CFO Albert R. Checcio Sr. VP, University Advancement Thomas S. Sayles Sr. VP, University Relations Todd R. Dickey Sr. VP, Administration Libraries ITS Academic Operations Strategic Planning Faculty Schools Centers Student Affairs Enrollment Admissions Religious Life Financial and Business Services Budget and Planning Payroll Services Capital and Non- Capital Construction Facilities Mgmt Comptroller Planned Giving Alumni Relations Foundation Relations Major Gifts Annual Campaign Advancement Services and Information Systems Community Relations Gov’t Relations Public Relations Communications USC Radio Protocol and Events Alumni Relations Trojan Services Compliance Internal Audit Contracts & Grants Real Estate Administrative Operations (Personnel) Career & Protective Services Real Estate Note: Information may change and may not include all functions and sub-functions. Functions do not appear in any particular order.

12. 12 USC Functional Overview (Part 2) USC Board of Trustees C. L Max Nikias President Thomas E. Jackiewicz Sr. VP and CEO for USC Health Patrick C. Haden Athletic Director Lisa Mazzocco Chief Investment Officer Carol Mauch Amir General Counsel and Secretary of the University Keck Hospital of USC USC Norris Cancer Hospital USC Care Medical Group Athletics Investments Endowment Legal Matters Note: Information may change and may not include all functions and sub-functions. Functions do not appear in any particular order.

13. Financial and Business Services Background Information

14. 14 Financial and Business Services Departments Student Financial Services Student Financial Services Space Management Space Management FBS Budget and Finance Administration FBS Budget and Finance Administration Bank Reconciliation Bank Reconciliation Disbursement Control Disbursement Control Purchasing Services Purchasing Services Supplier Diversity Program Supplier Diversity Program Travel Management and Corporate Card Services Travel Management and Corporate Card Services Organization Improvement Services Organization Improvement Services Sponsored Projects Accounting Sponsored Projects Accounting Equipment Management Equipment Management Ticket Office Ticket Office Mailing Services Mailing Services USCard USCard Financial Analysis Financial Analysis *Note: Departments do not appear in any particular order.

15. Financial and Business Services Department Overview

16. 16 FBS Values Exceptional Service Exceptional Service Organizational Efficiency Organizational Efficiency Information Technology – Driven Solutions Information Technology – Driven Solutions Employee Development Employee Development Fiscal Responsibility Fiscal Responsibility

17. 17 FBS Mission Our mission is to serve as an administrative foundation that is responsive to the financial and business needs of the university. We provide quality services to students, parents, faculty, staff and partner organizations in support of USC’s mission and in compliance with university and governmental regulations Our mission is to serve as an administrative foundation that is responsive to the financial and business needs of the university. We provide quality services to students, parents, faculty, staff and partner organizations in support of USC’s mission and in compliance with university and governmental regulations

18. 18 FBS Vision Financial and Business Services will be viewed by our customers as an efficient, service-oriented and accessible organization. Our hallmarks will be knowledgeable and responsive customer service, ethical financial stewardship, a collaborative work environment, and effective use of evolving technology. Financial and Business Services will be viewed by our customers as an efficient, service-oriented and accessible organization. Our hallmarks will be knowledgeable and responsive customer service, ethical financial stewardship, a collaborative work environment, and effective use of evolving technology.

19. 19 FBS Hallmarks Responsive Customer Service Responsive Customer Service Ethical Financial Stewardship Ethical Financial Stewardship Collaborative Work Environment Collaborative Work Environment Effective Use of Evolving Technology Effective Use of Evolving Technology

20. Quick Start Guide

21. 21 Campus Maps Health Sciences Campus Health Sciences Campus –http://visit.usc.edu/maps-directions/health-sciences-campus/ http://visit.usc.edu/maps-directions/health-sciences-campus/ University Park Campus University Park Campus –http://visit.usc.edu/maps-directions/university-park-campus/ http://visit.usc.edu/maps-directions/university-park-campus/ Other USC Schools, Departments and Centers are also located in: Other USC Schools, Departments and Centers are also located in: –Alhambra –Marina Del Rey –Catalina –Downtown Los Angeles –Orange County

22. 22 Obtaining Access to a Computer at Work Consult your hiring manager Consult your hiring manager Depending upon the nature of your work, you will either have access to a shared PC or be assigned your own PC Depending upon the nature of your work, you will either have access to a shared PC or be assigned your own PC

23. 23 Accessing Your USC Email 1. Obtain login and password –www.usc.edu/firstlogin www.usc.edu/firstlogin –Enter your first name, last name, DOB –Select your affiliation 2. Once you obtain your login and password, then open a browser again 3. Type in email.usc.edu 4. Enter your login 5. Enter your password Note: If you are an affiliate (non-USC employee) you will need to have your home department set you up as an iVIP with electronic services.

24. 24 Computer Virus Prevention and Software Install anti-virus software Install anti-virus software –http://www.usc.edu/its/security/virus.html Keep virus definitions up to date Keep virus definitions up to date Do not open emails or their attachments from an unknown sender Do not open emails or their attachments from an unknown sender Do not download software from untrusted websites Do not download software from untrusted websites

25. 25 Access to Financial Systems If your job requires you to have access to Kuali, Payroll, or other administrative information system, please consult your supervisor and then the SBO to obtain the signatures and permission on the appropriate form (see link) If your job requires you to have access to Kuali, Payroll, or other administrative information system, please consult your supervisor and then the SBO to obtain the signatures and permission on the appropriate form (see link) –http://www.usc.edu/dept/finserv/dirtrng/FINFORMS.html http://www.usc.edu/dept/finserv/dirtrng/FINFORMS.html For access to training on the financial systems For access to training on the financial systems –http://www.usc.edu/dept/finserv/dirtrng/BATraining.html http://www.usc.edu/dept/finserv/dirtrng/BATraining.html –http://fbs.usc.edu/depts/kuali/page/3549/about-usc-kuali/ http://fbs.usc.edu/depts/kuali/page/3549/about-usc-kuali/ For access to SIS For access to SIS –http://www.usc.edu/its/sis/accessinstructions.html http://www.usc.edu/its/sis/accessinstructions.html –Call X05337 – User Coordination if you need further assistance

26. 26 Voicemail Dial x05600 on campus phone Dial x05600 on campus phone –Hit ## –Dial your password From off campus dial From off campus dial –213-740-5600 –Hit # –Enter your 5 digit extension –Enter your password See documentation at the end of this presentation for more details See documentation at the end of this presentation for more details

27. 27 USC On-line Employee Directory www.usc.edu/directories www.usc.edu/directories www.usc.edu/directories –Search for employees, departments, or students –Type in exact spelling of first or last name or both of individual you are looking for; or –Type in partial information like a portion of their last name and the building they work in (i.e. ADM for Bovard or UGB for University Gardens Building)

28. 28 USC Extensions You can dial other campus phones from your campus phone using a 5 digit extension. For example, if the phone number is: You can dial other campus phones from your campus phone using a 5 digit extension. For example, if the phone number is: –213-821-xxxx, then dial 1xxxx –213-740-xxxx, then dial 0xxxx –323-442-xxxx, then dial 2xxxx –213-437-xxxx, then dial 7xxxx –626-457-xxxx, then dial 7xxxx –213-743-xxxx, then dial 3xxxx –If dialing ICT or ISI in the 310 area code…dial the entire 9+1+10 digit number. There is no internal extension for them.

29. 29 Parking Permits You can purchase the permits on-line at You can purchase the permits on-line at –https://www.thepermitstore.com/SecurePermi tstore/apply_login_usc.php https://www.thepermitstore.com/SecurePermi tstore/apply_login_usc.phphttps://www.thepermitstore.com/SecurePermi tstore/apply_login_usc.php – or on campus PSX on UPC Transportation Services Transportation Services –X03575 Parking Rates Parking Rates –http://transnet.usc.edu/guest_services/rates.a spx

30. 30 USC Football and Basketball Tickets You can purchase USC football, basketball, cultural and family event tickets at the USC ticket office in STU 100 You can purchase USC football, basketball, cultural and family event tickets at the USC ticket office in STU 100 Or you can purchase them on-line at http://www.usc.edu/bus- affairs/ticketoffice/ Or you can purchase them on-line at http://www.usc.edu/bus- affairs/ticketoffice/

31. 31 Work Attire Check with your hiring manager or direct supervisor to find out what the attire expectations are Check with your hiring manager or direct supervisor to find out what the attire expectations are Attire will generally fall within the following categories Attire will generally fall within the following categories –Uniform –Business Attire –Business Casual Attire Examples are on the following pages Examples are on the following pages

32. 32 Examples of Formal Business Attire

33. 33 Examples of Business Casual

34. 34 Home Department Coordinators Home Department Coordinators are FBS team members that can assist you with questions related to payroll and your employment Home Department Coordinators are FBS team members that can assist you with questions related to payroll and your employment Depending on your department, your HDC will be one of the following Depending on your department, your HDC will be one of the following –Seang Khou – x12803 (USCard, FBS Budget and Finance Administration) –Delfina Candelaria – x09781 (Purchasing Services, Disbursement Control, Travel Management and Corporate Card Services, Supplier Diversity Program) –Nita Pilate – x32299 (Mailing and Material Management Services) –Jay Bishop – x03425 (Ticket Office) –Rosilund Morgan – x11900 (All other FBS departments)

35. Other Helpful Links Find new hire orientation sessions at Find new hire orientation sessions at –http://www.usc.edu/dept/Benefits/i- orientation.html http://www.usc.edu/dept/Benefits/i- orientation.htmlhttp://www.usc.edu/dept/Benefits/i- orientation.html Benefits information at Benefits information at –http://www.usc.edu/dept/Benefits/ http://www.usc.edu/dept/Benefits/ Timekeeping – Trojan Time Timekeeping – Trojan Time –https://trojantime.usc.edu https://trojantime.usc.edu 35

36. We welcome feedback on this resource guide. Let us know if there is anything else we can include or change to help orient new FBS team members during their first few days on the job. Contact: Stephanie at x1-2101