Special Education Coordinators’ Meeting June 1, 2015

Agenda Summer Referrals New Enrollees Summer Reports ESY COSF Table 5 (discipline) Indicator 11 Table – 2016 Summer Projects Expectations Dates Reminder

Summer Referrals Referrals do not stop in the summer, therefore, please ensure that whoever is answering your school’s phone during the summer (main desk/counselors) understands that if a parent inquires about “referrals”, “testing”, an “IEP”, or any of the other buzz words, the parent is being forwarded over to you or someone else who has been designated to handle this during the summer.

New Enrollees Remember that for students who are enrolling as new students in your school for the school year, you cannot hold any sort of formal meeting (IEP, 504, evaluation planning, reevaluation,…) until the student has “sat for class” the first day; for virtual students this means logging in for class the first time; for b&m students this means the first day they walk through the door.

New Enrollees If you have parents enrolling new students for the school year (not returning students) who express interest in evaluation, refer them to their district of residence and explain you cannot begin referral procedures until the student sits for class the first day of school. Your obligation for Child Find does not begin until that time; until then the Child Find obligation belongs to the child’s district of residence.

Summer Reporting and Troubleshooting The Reports: Extended School Year (ESY) Child Outcome Summary Form (COSF) Table 5 (Discipline) Indicator 11 (60-day timeline) Table 4 (exiting)

Extended School Year (ESY) Remember: ESY services are different from summer school, summer remedial classes, and summer enrichment programs. ESY services are individualized, special education services that are required for the child to receive a FAPE. The services provided during ESY are such to allow the child to make progress towards his annual goals. Remember: When reviewing ESY, you’re reviewing for all services (including counseling), not just the “standard ones” (i.e. academic, speech, and OT). Resources are on the BookShelf regarding ESY. These include: Standards for Determining ESY SC Department of Education Guide to ESY SC Department of Education Guide for Parents regarding ESY

Extended School Year (ESY) The ESY link (Adobe form) was sent out last week and is due from ALL schools (even if you have 0 students for ESY by noon on June 3. This is your reminder!

Extended School Year (ESY) Sometime in late June, the District will receive notification of the additional ESY funds. Those schools with students who qualified for ESY will receive their allocation within a day of us receiving it. It’s usually around $200 per student.

Child Outcomes Summary Form (COSF) Resources have been placed on the BookShelf regarding COSF data. There is an Add Action button in Enrich. Any school who serves 3K, 4K, or 5K students with IEPs who also are exiting the preschool age range (turning 6), the children must be assessed within three weeks prior to or after their sixth birthday if they are continuing to receive special education services past their sixth birthdays; or are exiting from all special education services through reevaluation prior to their sixth birthday, the children must be assessed during the reevaluation.

Child Outcomes Summary Form (COSF) Each child listed needs to have two data points Entry Data Exit Data No child should have all 7’s and 6’s because those are reserved for “typically functioning” students and a 6 or 7 in all domains indicates that the child is “functioning like his/her peers” (translation: doesn’t need an IEP). Precheck due: June 6, 2015 Report Deadline: June 20, 2015 by noon

Table 5 (Discipline) Table 5 is pulled from PowerSchool which means, you should have already been working with your school’s PowerSchool person to ensure all incidents have been entered correctly. Zenobia will run a precheck of Incident Management in June and include you on the information reported to assist with any clean up necessary. Final report is due July 1.

Indicator day Timeline/Initial Evaluation

Indicator 11 Indicator 11 measures anyone who had an evaluation planning meeting and consent to evaluate was obtained because they were suspected of having a disability under IDEA.

Indicator 11 (60-day timeline) This report will be extracted from Enrich. It should capture EVERY child who was initially evaluated under IDEA (kids for whom we received a consent for evaluation). This ONLY INCLUDES initial eligibility NOT reevaluations (kids who already had an IEP).

Indicator 11 We have a sample report of what we think will be pulled. Over the next week, we’ll be asking you for clarification on anyone overdue. The final feedback will be provided by July 15 th. The clean report is due July 20 th.

Table 4 Exiting

Table 4 (exiting) This report will be extracted from Enrich and captures every child with an IEP aged 14 and up who exited for any reason: Dropped out Died No longer eligible (discontinued all sp ed services) Revoked consent Transferred/moved known to be continuing Graduated with HS diploma

Table 4 (exiting) Big reminder – no child may be exited “dropped-out” during the last 10 days of the school year (per SCDE regulations)

Table 4 We do not know what the report will look like at this time. To assist you by July 28 th, the district will provide you the first level of feedback on the report. The clean report is due August 8 th.

Summer Hours SCPCSD Office hours for June 1-July 31 will be 7:30-5:00, Monday – Thursday; closed on Friday DSECs last day will be June 10; For questions after that date, please contact Kendall (Enrich questions) or Beckie

Projects over the Summer Finalizing CPRs and providing feedback To include the development or review/revision of improvement or corrective action plans Primary responsibility of DSECs next year will be to monitor progress on improvement/corrective action plans Update of District Performance Framework

Expectations We don’t anticipate major changes in policy/procedures for next school year. In exchange for your autonomy, there is a high level of accountability and oversight. Schools are expected to abide by their charters and by their contracts with the District.

2015 – 16 Dates Research to Practice July 13-17, 2015 at River Bluff HS See 5/22/2015 for details on reimbursement New Schools, New Coordinators, and selected invitees July 29 and 30, 2015 – 9:30am All Sp Ed Coordinators (new and returning) August 5, 2015 – 9:30am First monthly Sp Ed Go-to-Meeting September 14 th – 2:30 Typically 2 nd Monday of each month

Thank You and Happy End- of-the-school-year !