Title I Supplemental Educational Services Application Workshop Academic Year March 9, 2007

March 9, 2007 Today’s Presenters Glenda J. Virden SES Consultant Leah C. Breen SES Coordinator Office of School Improvement Special Thanks To: ● Field Services Consultants ● Regina Allen

March 9, 2007 What’s in My Binder?

March 9, 2007 Binder Materials (part 1) ● Introduction Requirements of Schools Not Making AYP Glossary Title I, Part A – Section 1116e Non-Regulatory Guidance

March 9, 2007 ●Implementation ResponsibilitiesEvaluation Complaint Resolution Process Appeals Binder Materials (part 2)

March 9, 2007 ●Application ●Rubrics ●Workshop Materials Binder Materials (part 3)

March 9, 2007 What Do I Need to Know About SES?

March 9, 2007 Requirements for Schools Not Making AYP Phase 2 or greater Phase 2 or greater Not made AYP for three consecutive Academic Years Not made AYP for three consecutive Academic Years

March 9, 2007 Choice and SES Provisions ● Public School Choice/Transportation  Title I, section 1116(b)(E) ●Supplemental Educational Services  Title I, section 1116(e) Slide prepared by USDOE, October, 2002

March 9, 2007 Guidance Documents ● Guidance documents related to public school choice are available:  d/schoolchoiceguide.doc  d/charterguidance03.doc Slide prepared by USDOE, October, 2002

March 9, 2007 Supplemental Educational Services Supplemental services are extra academic assistance for low- income students who are attending Title I schools that have failed to make AYP for three or more years (Phase 2 or greater). Slide prepared by USDOE, October, 2002

March 9, 2007 Eligible Students Children who are eligible are those who meet two criteria:  from low-income families, and  attending Title I schools that have failed to make AYP for three or more years (Phase 2 or greater). Slide prepared by USDOE, October, 2002

March 9, 2007 ●Tutoring ●Remediation ●Academic intervention ●Instruction must take place outside the regular school day Slide prepared by USDOE, October, 2002 Allowable Services

March 9, 2007 Establishing Priorities When more students request services than the school district can fund, the school district must place a priority on serving students who are the lowest achieving. Slide prepared by USDOE, October, 2002

March 9, 2007 Responsibilities of the District ●Responsibilities include:  Notifying parents about the availability of services;  Helping parents choose a provider, if such help is requested;  Determining which students should receive services when all students cannot be served; Slide prepared by USDOE, October, 2002

March 9, 2007 Length of Time for Providing SES ●Schools: Schools that make Adequate Yearly Progress (AYP) for two consecutive years, are no longer required to provide SES. ●Students: Students who are eligible to receive SES should receive them for the entire school year or until the student’s allocation is exhausted. Slide prepared by USDOE, October, 2002

March 9, 2007 Funding for Supplemental Services (Part 1) ● A district must spend the lesser of  the amount the district receives in Title I funding per low-income child; or  the cost of the services themselves.

March 9, 2007 Funding for Supplemental Services (Part 2) ●A district is required to spend an amount equal to at least 5% of Title I allocation (if needed), or up to 15%, depending upon the amount that has been utilized for choice and transportation.

March 9, 2007 Funding for Supplemental Services (Part 3) ● Districts may transfer funds from other education programs to provide SES.

March 9, 2007 Distance Learning Technology ●Some school districts may have a limited number of providers, so organizations that provide distance learning technology should be considered. ●Providers that utilize distance learning technology do not have different criteria for eligibility. Slide prepared by USDOE, October, 2002

March 9, 2007 What Are My Responsibilities as a Provider?

March 9, 2007 Four Criteria to Approve Providers (Part 1) ● The provider must demonstrate a record of effectiveness in improving student achievement. The State defines “demonstrated record of effectiveness.” Slide prepared by USDOE, October, 2002

March 9, 2007 Four Criteria to Approve Providers (Part 2) ●Instructional strategies must be of high quality, based upon research, and designed to increase student achievement. Slide prepared by USDOE, October, 2002

March 9, 2007 Four Criteria to Approve Providers (Part 3) ●Services must be consistent with instructional programs of the school district and with State academic content standards. ●Providers must be financially sound. Slide prepared by USDOE, October, 2002

March 9, 2007 Provider Profile ● A provider may be a:  School entity (public or private)  Institution of higher education (public or private)  Nonprofit or for-profit organization  Faith-based organization Slide prepared by USDOE, October, 2002

March 9, 2007 Responsibilities of the Provider (Part 1) ● Responsibilities include:  Setting specific achievement goals for the student, which must be developed in consultation with the student’s parents and the LEA. Slide prepared by USDOE, October, 2002

March 9, 2007 Responsibilities of the Provider (Part 2)  Providing a description of how the student’s progress will be measured and how the student’s parents and teachers will be regularly informed of that progress. Slide prepared by USDOE, October, 2002

March 9, 2007  Instruction and content used by the provider are consistent with the LEA and State, and are aligned with State student academic achievement standards. Slide prepared by USDOE, October, 2002 Responsibilities of the Provider (Part 3)

March 9, 2007 Responsibilities of the Provider (Part 4)  Establishing a timetable for improving the student’s achievement.  All other specific requirements in the contract between the Provider and the District. Slide prepared by USDOE, October, 2002

March 9, 2007 Responsibilities of the Provider (Part 5)  All other specific requirements in your State application including the Assurances and Code of Ethics. Slide prepared by USDOE, October, 2002

March 9, 2007 Responsibilities of the Provider (Part 6)  Meeting all applicable Federal, State, and local health, safety, and civil rights laws.  Ensuring that all instruction and content … is secular, neutral, and non-ideological. Slide prepared by USDOE, October, 2002

March 9, 2007 Additional SES Guidance Federal Non-Regulatory Guidance uppsvcsguid.doc Michigan Department of Education SES Information

March 9, minutes

How Will Current Providers be Evaluated?

March 9, 2007 Evaluation of Current Providers Quality and PerformanceQuality and Performance  Customer Satisfaction  Complaint Resolution History

March 9, 2007 Evaluation of Current Providers (part 2) EffectivenessEffectiveness  Two years of academic growth On-site MonitoringOn-site Monitoring  Districts  MDE

March 9, 2007 Evaluation of Current Providers (part 3) Complaint Resolution HistoryComplaint Resolution History

March 9, 2007 What Do You Do With SES Complaints?

March 9, 2007 What is a Complaint? Formal ComplaintFormal Complaint  Written  Specific  Allege action that may violate, misinterpret or misapply law, regulation or policy

March 9, 2007 What is a Complaint? (part 2)  Include substantive documentation  Be within MDE’s jurisdiction  Be signed

March 9, 2007 Who May File a Complaint? DistrictsDistricts ProvidersProviders ParentsParents TeachersTeachers EmployeesEmployees

March 9, 2007 Types of Complaints 30% - Misunderstanding of the law30% - Misunderstanding of the law 30% - Based on rumor30% - Based on rumor 30% - Business to business complaints30% - Business to business complaints

March 9, 2007 Types of Complaints (part 2) 10% - MDE will or can investigate10% - MDE will or can investigate

March 9, 2007 Complaint Resolution Receive MaterialsReceive Materials Review MaterialsReview Materials Open InvestigationOpen Investigation Goal - 30 daysGoal - 30 days

March 9, 2007 Ramifications ProbationProbation Removal from a districtRemoval from a district Removal from the State- approved ListRemoval from the State- approved List

March 9, 2007 The New Provider Application The Application

March 9, 2007 Application Information ELECTRONIC!!!ELECTRONIC!!! Due – April 20, 2007Due – April 20, 2007 Attachments postmarked on or before April 20, 2007Attachments postmarked on or before April 20, 2007

March 9, 2007 More Application Information Paper applicationsPaper applications  Word processed (not handwritten)  Due April 13, 2007  VERY specific directions – please read carefully

March 9, 2007 User Login

March 9, 2007 User Registration Form

March 9, 2007 Section A: Basic Program Information

March 9, 2007 Basic Program Information Legal nameLegal name AddressAddress Service areaService area TransportationTransportation RatioRatio

March 9, 2007 Basic Program Information (Part 2) Student populations you will serveStudent populations you will serve Hourly fees….Hourly fees….

March 9, 2007 Hourly Rate All other fees have been eliminated: registration, assessment, etc.All other fees have been eliminated: registration, assessment, etc. All business costs should be rolled into your hourly rate for instructionAll business costs should be rolled into your hourly rate for instruction

March 9, 2007 Hourly Rate (Part 2) Make sure you are financially viable with the minimum number of students you indicate on your applicationMake sure you are financially viable with the minimum number of students you indicate on your application

March 9, 2007 Why Did We Eliminate Fees? Too much of the per student allocation was being used upfrontToo much of the per student allocation was being used upfront Less dollars will be lost if costs are distributedLess dollars will be lost if costs are distributed

March 9, 2007 Why Did We Eliminate Fees? (Part 2) Increase student participation and attendanceIncrease student participation and attendance

March 9, 2007 Section C: MDE SES Providers’ Code of Ethics

March 9, 2007 Code of Ethics Read carefully!Read carefully!  Providers must not publicly criticize or disparage other providers  Providers must comply with district enrollment procedures

March 9, 2007 Code of Ethics (part 2)  Providers must maintain a grievance system  Providers must not compensate district employees except for instructional purposes

March 9, 2007 Code of Ethics (part 3)  Providers may not offer incentives for registration (be very careful with your marketing tools)

March 9, 2007 Assurances  Responsible for business expenses  Will adhere to the Code of Ethics  Provide program at or below costs in application

March 9, 2007 Approval Process Expect notification the end of JuneExpect notification the end of June and letter and letter

March 9, 2007 Individual Criterion Requirements

March 9, 2007 Total Criteria Requirements Overall Cut-scoreOverall Cut-score Strive for the maximum number of points in each criterionStrive for the maximum number of points in each criterion

March 9, 2007 What Do the New Rubrics Look Like?

March 9, 2007 Criterion 1 Demonstrated Record of Effectiveness in Increasing Student Academic Achievement

March 9, 2007 Criterion 1 Minimum Requirement Anecdotal or testimonial data is presented for the majority of students served. A qualified educator can recognize how instructional strategies impact achievement positively.

March 9, 2007 Criterion 1 Maximum Score Detailed information with examples. Data demonstrates impact on achievement including state assessments.

March 9, 2007 Criterion 2 Evidence of a High-Quality, Research-Based Instructional Program Designed to Increase Student Academic Achievement

March 9, 2007 Criterion 2 Minimum Requirement Some specific instructional strategies and major program components are identified. Research is cited that will allow a qualified educator to reasonably assume that the identified program components and specific instructional strategies have a history of increasing student academic achievement.

March 9, 2007 Criterion 2 Maximum Score ALL specific instructional strategies and major program components are identified. Research clearly indicates that each strategy and program component has a history of increasing student academic achievement with the targeted population.

March 9, 2007 Criterion 3 Evidence of an Instructional Program and Content Consistent with State Standards and LEA Program(s) - Connection to Content Expectations

March 9, 2007 Criterion 3 Minimum Requirement A small but sufficient sample of evidence is provided that demonstrates the instructional program is aligned to the State and at least one of the LEAs identified in the Applicant’s service area.

March 9, 2007 Criterion 3 Maximum Score Exemplary evidence of alignment to the State and LEA content expectations. Sample aligned learner outcomes are provided.

March 9, 2007 Criterion 4 Evidence of an Instructional Program and Content Consistent with State Standards and LEA Program(s) - Staff Qualifications

March 9, 2007 Criterion 4 Minimum Requirement Instructors are required to meet the minimum requirement of having a high school diploma. Most indicators of professional development and supervision are addressed effectively.

March 9, 2007 Criterion 4 Maximum Score Certified teachers and an effective plan for professional development and supervision.

March 9, 2007 Criterion 5 Evidence of Instructional Program and Content Consistent with State Standards and LEA Program(s) - Assessment of Student Need

March 9, 2007 Criterion 5 Minimum Requirement Applicant describes objective assessment(s) to be used on a regular basis, and has a systematic process for analyzing results to identify student needs. Instructional strategies are limited.

March 9, 2007 Criterion 5 Maximum Score Frequent assessments, systematic process for analyzing and using results, and a variety of methods for differentiating instruction.

March 9, 2007 Criterion 6 Evidence of Instructional Program and Content Consistent with State Standards and LEA Program(s) - Communication Plan

March 9, 2007 Criterion 6 Minimum Requirement All stakeholders (parent, teacher and tutor) collaborate to identify instructional goals for each student. The individualized learning plan is signed by the tutor and parent and a copy is provided to the teacher. Written reports (e.g., monthly) monitoring progress toward specific instructional goals are distributed to all stakeholders.

March 9, 2007 Criterion 6 Minimum Requirement (Part 2) A communication log is maintained for each student. Tutors are encouraged to contact the teacher and parent frequently by or phone to discuss student progress.

March 9, 2007 Criterion 6 Maximum Score All stakeholders are required to: meet, develop goals, and sign the individual learning plan. Frequent progress reports are disseminated and tutors are required to contact teachers and parents.

March 9, 2007 Criterion 7 Financial Soundness and Management Structure

March 9, 2007 Criterion 7 Minimum Requirement Financial documents clearly indicate two years of financial soundness in a non-education industry, or a reasonable business plan forecasts two years of financial success. Billing and payment processes are less systematic (e.g., a software program or electronic billing system is not used).

March 9, 2007 Criterion 7 Minimum Requirement (Part 2) The hourly fee is adequate to cover identified resources and expenses and likely to allow students the minimum hours necessary to increase achievement. Applicants must provide samples of each requested document.

March 9, 2007 Criterion 7 Maximum Score Two years of financial soundness IN the education industry, exemplary billing and payment processes, complete and appropriate list of expenses, hourly fees is justified and allows enough hours to increase academic achievement.

March 9, 2007 The SES Webpage The SES Electronic Application

March 9, 2007 Questions? Contact the Supplemental Educational Services Coordinator: Leah C. Breen