Financial Reporting Overview & Attestation Users

2 General Reporting Requirements  Reporting requirements are outlined in the 2011/12 Child Care Business Practices Guideline 2 Sections: Funding Allocations > $350,000 (Pages 3 – 7) Funding Allocations < $350,000 (Pages 8 -11)

3 General Reporting Requirements Report TypeDue Date Applicability Funding $350,000 Method Service Agreement March 31YES Mail / PDF Estimates (Budget) June 30YESEFIS Revised Estimates (Revised Budget) November 30YESEFIS Year-End July 31 A) Financial Statements B) Attestation YES EFIS Excel

4 2011/12 Health & Safety Reporting Requirements * MEDU = Ministry of Education ProcessDate Approval Letters IssuedDec ‘11–Feb ‘12 Amended Service Contracts due to MEDU*February 8, ‘12 Completed attestation form due to MEDU* A.Tendered (where applicable), work started and work completed by March 31 st. OR B. Tendered (where applicable), work started by March 31 st, work to be completed by June 29 th. April 10, 2012 Related Cash FlowAmount Upon receipt of amended service agreement75% of approval Upon receipt of attestation form - able to satisfy A. or B. above - unable to satisfy A. or B. above 25% of approval Recovery of funding received Upon receipt of 2011/12 financial statementsFinal reconciliation

5 Financial Analysis & Accountability Branch Website Link

6 Breakout Sessions PURPOSE: Highlight specific year-end reporting requirements applicable to each First Nation and Transfer Payment Agency For those that report in EFIS, please proceed to breakout room For those that report using the attestation form, please remain in this ballroom

7 ATTESTATION FORM USERS

8 What are the Year-End Reporting Requirements? 3 Components:  Completed attestation form (hard copy AND electronic copy)  Audited financial statements of the First Nation which covers all programs provided by the First Nation including child care (hard copy OR electronic copy)  A post audit management letter issued by the external auditors (hard copy OR electronic copy)  If such a letter is not issued, confirmation in writing indicating that no such letter was received by the First Nation

9 What is an Attestation Form ?  Form that is completed to try to verify statements  Self-certification process / no external validation by auditors  Valid document type to confirm specific details  The key is to be clear and specific

10 How to Complete the Attestation Form Step # 1: Introductory Section NOTE: Only enter data in white cells

11 How to Complete the Attestation Form Step # 2: Financial Summary

12 How to Complete the Attestation Form Step # 3: Data Summary (4 categories of data)

13 EFIS Reminders – Schedule How to calculate average monthly # of children The sum of the number of children served (headcount) in each month / 12 ( )/12 = 166/12 = How to calculate total number of children (families) served The sum of all newly enrolled children during the year ( ) = 19 Total Number of Children Served New EnrolmentsExitsReturnedRemaining Children at End of the Month April10 00 May June11000 July19503 August September11000 October12001 November13100 December14001 January14000 February March15000

14 Step # 3 – Data Elements Defined (Continued) 3. How to calculate Full-time equivalence (FTE) of staff FTE is based on a minimum of 35 hours per week but you should use the standard work week applicable to your first nation. Formula = # of hours worked # of hours in standard work week Assume you are providing wage subsidy to three staff, what is their FTE They work the following number of hours: Staff # 1 = 40 hours per week Staff # 2 = 20 hours per week Staff # 3 = 45 hours per week The standard work week for these staff is 40 hours per week The total FTE for the 3 staff is 2.50 : Staff 1 = 40 hours worked / 40 hour standard work week = 1.00 FTE Staff 2 = 20 hours worked / 40 hour standard work week = 0.50 FTE Staff 3 = 45 hours worked / 40 hour standard work week = 1.00 FTE (actual calculation is 1.13 FTE but FTE can never exceed 1.0 per person) 4. How to calculate # of licensed centres funded The number of centres that received health & safety funding; if none was received, report 0

15 How to Complete the Attestation Form Step # 4: Certification One or the other

16 How to Complete the Attestation Form Step # 5: Contact Person

17 How to Complete the Attestation Form Step # 6: Signing Authorities

18 How to Complete the Attestation Form Step # 7: Submitting your attestation form Due Date: July 31, 2012

19 Assistance on Year-End Reporting Requirements  Refer to 2011/12 Business Practices Guideline (more details in upcoming 2012/13 Guideline)  Refer to Appendix A accompanying the Attestation Form  Contact your financial analyst