9-11 October 2007 JACoW 2007 Knoxville Team Meeting JACoW 2007 Team Meeting Knoxville, Tennessee 9-11 October 2007

9-11 October 2007 JACoW 2007 Knoxville Team Meeting The European Particle Accelerator Conference, EPAC’08 Christine Petit-Jean-Genaz EPAC Conferences Coordinator SPMS Administrator JACoW Secretary Christine Petit-Jean-Genaz EPAC Conferences Coordinator SPMS Administrator JACoW Secretary

9-11 October 2007 JACoW 2007 Knoxville Team Meeting What, When and Where  A Regional Conference on Accelerators and Accelerator Technology  Takes place in Europe, every two years, in even years  Via PACCC, coordinates with sister conferences –APAC (since ‘98) held every 3 years in Asia, and –PAC (since ‘65) held every two years, in odd years, in the US  4.5 days, Monday to Friday lunchtime  Programme is composed of invited oral presentations, contributed oral presentations, poster presentations  EPAC’08 will be the eleventh, and last, in the series …  A Regional Conference on Accelerators and Accelerator Technology  Takes place in Europe, every two years, in even years  Via PACCC, coordinates with sister conferences –APAC (since ‘98) held every 3 years in Asia, and –PAC (since ‘65) held every two years, in odd years, in the US  4.5 days, Monday to Friday lunchtime  Programme is composed of invited oral presentations, contributed oral presentations, poster presentations  EPAC’08 will be the eleventh, and last, in the series …

9-11 October 2007 JACoW 2007 Knoxville Team Meeting Where  1988Rome, Italy  1990Nice, France  1992Berlin, Germany  1994London, England  1996Sitges (first time with electronic publication), Spain  1998Stockholm, Sweden  2000Vienna, Austria  2002Paris, France  2004Lucerne, Switzerland  2006Edinburgh, Scotland  2008Genoa, Italy  1988Rome, Italy  1990Nice, France  1992Berlin, Germany  1994London, England  1996Sitges (first time with electronic publication), Spain  1998Stockholm, Sweden  2000Vienna, Austria  2002Paris, France  2004Lucerne, Switzerland  2006Edinburgh, Scotland  2008Genoa, Italy

9-11 October 2007 JACoW 2007 Knoxville Team Meeting Distinguishing features …  Over 1000 full time participants expected (>1150 in Edinburgh)  51 invited orals, 44 contributed orals, 1400 posters  1200 contributions to the proceedings  An Industrial Exhibition for >50 exhibitors  Student Grant Programme (financed by European laboratories, providing in ‘06 and ‘08 - >70 kEuros or ~65 grants)  Accelerator Prizes –Achievement - upon nomination –“Young” scientist in early part of career - upon nomination –“Younger” scientist - application by young scientists for their work to be considered –Prizes for best student posters  Over 1000 full time participants expected (>1150 in Edinburgh)  51 invited orals, 44 contributed orals, 1400 posters  1200 contributions to the proceedings  An Industrial Exhibition for >50 exhibitors  Student Grant Programme (financed by European laboratories, providing in ‘06 and ‘08 - >70 kEuros or ~65 grants)  Accelerator Prizes –Achievement - upon nomination –“Young” scientist in early part of career - upon nomination –“Younger” scientist - application by young scientists for their work to be considered –Prizes for best student posters

9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  A Europhysics Conference  Organized by the Elected Board of the European Physical Society Accelerator Group (EPS-AG) which forms the “core” of the –Organizing Committee, which approves the composition of a  Scientific Programme Committee  Scientific Advisory Board  Local Organizing Committee  Editorial Board  A Europhysics Conference  Organized by the Elected Board of the European Physical Society Accelerator Group (EPS-AG) which forms the “core” of the –Organizing Committee, which approves the composition of a  Scientific Programme Committee  Scientific Advisory Board  Local Organizing Committee  Editorial Board

9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Organizing Committee meets 4 times, is chaired by the EPS-AG Elected Board Chairman. It is composed of –Members of the Elected Board  18 elected members with a 6 year mandate (3 conferences) –OC Chairs of APAC and PAC (Reciprocity Agreement) –Co-opted members as necessary –EPAC Conferences Coordinator  The OC nominates the Chairs and approves the composition of the Scientific Programme Committee (Elected Board Chair-elect) and the Local Organizing Committee  Organizing Committee meets 4 times, is chaired by the EPS-AG Elected Board Chairman. It is composed of –Members of the Elected Board  18 elected members with a 6 year mandate (3 conferences) –OC Chairs of APAC and PAC (Reciprocity Agreement) –Co-opted members as necessary –EPAC Conferences Coordinator  The OC nominates the Chairs and approves the composition of the Scientific Programme Committee (Elected Board Chair-elect) and the Local Organizing Committee

9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Scientific Programme Committee (SPC) meets 3 to 5 times, is chaired by the Elected Board Chair-elect, and is composed of –A Sub-group of the Elected Board of the European Physical Society Accelerator Group (a Chairman plus 7 members) –Programme Chairs of APAC and PAC –Co-opted members as necessary (expertise) –EPAC Conferences Coordinator  The SPC proposes the programme of invited oral presentations and all aspects of the scientific programme for the approval of the OC  Scientific Programme Committee (SPC) meets 3 to 5 times, is chaired by the Elected Board Chair-elect, and is composed of –A Sub-group of the Elected Board of the European Physical Society Accelerator Group (a Chairman plus 7 members) –Programme Chairs of APAC and PAC –Co-opted members as necessary (expertise) –EPAC Conferences Coordinator  The SPC proposes the programme of invited oral presentations and all aspects of the scientific programme for the approval of the OC

9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Scientific Advisory Board (SAB) –Around 80 prominent accelerator specialists worldwide –Composition changes with each conference, proposed by the SPC for the approval of the OC –All business is conducted by and via a website –Make proposals for invited oral presentations, and comments on all general issues concerning the organization of the conference  Scientific Advisory Board (SAB) –Around 80 prominent accelerator specialists worldwide –Composition changes with each conference, proposed by the SPC for the approval of the OC –All business is conducted by and via a website –Make proposals for invited oral presentations, and comments on all general issues concerning the organization of the conference

9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Local Organizing Committee composed of –A Chairman nominated by the OC –As many members as necessary, proposed by the Chair and approved by the OC –EPAC Conferences Coordinator  Undertakes the whole organization of the conference at the local level, to satisfy all requirements decided by the OC and SPC  Joint LOC (past, present and future if known) debriefings are organized for continuity  Local Organizing Committee composed of –A Chairman nominated by the OC –As many members as necessary, proposed by the Chair and approved by the OC –EPAC Conferences Coordinator  Undertakes the whole organization of the conference at the local level, to satisfy all requirements decided by the OC and SPC  Joint LOC (past, present and future if known) debriefings are organized for continuity

9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Editorial Board, composed of –the Chairman of the LOC (budget) –the Chairman of the SPC (content) –the EPAC Conferences Coordinator (Scientific Secretariat) –Editor-in-Chief (Scripting)  Responsible for the publication of the proceedings on JACoW  Editorial Board, composed of –the Chairman of the LOC (budget) –the Chairman of the SPC (content) –the EPAC Conferences Coordinator (Scientific Secretariat) –Editor-in-Chief (Scripting)  Responsible for the publication of the proceedings on JACoW

9-11 October 2007 JACoW 2007 Knoxville Team Meeting EPAC’08  The last in the EPAC series –“traditional” format  Will offer hands-on training for editors during conf.  Is investing in further development of the Delegate and Exhibition Registration Modules (Ivan, Alain)  Will host JACoW Steering Committee  1st IPAC, Kyoto, Japan  2nd IPAC, Valencia, Spain  3rd IPAC, Venue to be decided in USA (New Orleans/Chicago)  The last in the EPAC series –“traditional” format  Will offer hands-on training for editors during conf.  Is investing in further development of the Delegate and Exhibition Registration Modules (Ivan, Alain)  Will host JACoW Steering Committee  1st IPAC, Kyoto, Japan  2nd IPAC, Valencia, Spain  3rd IPAC, Venue to be decided in USA (New Orleans/Chicago)

9-11 October 2007 JACoW 2007 Knoxville Team Meeting IPAC and JACoW  IPAC will begin in 2010 in Kyoto  PAC will continue in odd years though smaller  JACoW site will need to be modified  From 2010 JACoW Steering Committees may merge into the IPAC events  IPAC will begin in 2010 in Kyoto  PAC will continue in odd years though smaller  JACoW site will need to be modified  From 2010 JACoW Steering Committees may merge into the IPAC events