Business Modernization Pursuant to AG/RES (XLIII-O/13 “Omnibus Resolution of 2013”

AG/RES (XLIII-O/13) Par. 5 a.To instruct the General Secretariat to consider the following methodological guide for continuing with the Organization’s administrative reform process based on the following principles: – Planning and results – Effectiveness and efficiency – Accountability

b. i.Planning and results (a)To prepare a strategic plan for each budget period that includes a set of strategic objectives per pillar, in accordance with the General Assembly’s instructions on the prioritization of mandates. AG/RES (XLIII-O/13) Par. 5

Secretary General’s Proposed Budget, p.21

b. i.Planning and results (b)To integrate those strategic objectives into a results-based program-budget using performance indicators, and to inform the member states on compliance therewith, and on the resources used, through the quarterly reports on resource management and performance. AG/RES (XLIII-O/13) Par. 5

Example: Multidimensional Security Secretary General’s Proposed Budget, p. 23

Example: Public Security Secretary General’s Proposed Budget, p. 32

b. i.Planning and results (b)To integrate those strategic objectives into a results-based program-budget using performance indicators, and to inform the member states on compliance therewith, and on the resources used, through the quarterly reports on resource management and performance. AG/RES (XLIII-O/13) Par. 5

OAS Quarterly Resource Management and Performance Report 2013 From January 1 to March 31 Example: Public Security

ii.Effectiveness and efficiency (a)To report, within 30 days following the conclusion of regular sessions of the General Assembly, on the cost of the mandates contained in the approved resolutions and on their impact on the program-budget. AG/RES (XLIII-O/13) Par. 5

Report on Cost of Mandates Published 19 August 2013 Report on the Status of Estimates of the Costs of Resolutions Approved by the 43 rd Regular Session of the General Assembly

Example: Judicial Facilitators Project Example: Judicial Facilitators Project Cost elements/ Componentes de costos Cost elements/ Componentes de costos

Impact on the Program-Budget Reported Regular Fund Other Funds:

ii.Effectiveness and efficiency (b)Within the program-budget, the General Secretariat shall submit for the Permanent Council’s consideration a proposal to simplify operations, create efficiencies, and avoid waste and duplicated efforts. AG/RES (XLIII-O/13) Par. 5

From Executive Summary, Secretary General’s Proposed Budget… Supervision of National Offices transferred to SG’s Office Administrative Management Sections now established in all Technical Areas Department’s of Economic and Social development merged

ii.Effectiveness and efficiency (c)That proposal shall include an organizational chart in line with the Organization’s mandates and human and financial resources. AG/RES (XLIII-O/13) Par. 5

Organizational Chart

iii.Accountability (a)Prior to September 1, 2013, the General Secretariat shall make the following updated information available to the public on the Organization’s web site, in accordance with the Organization’s legal structure: – (1)Organizational structure and functions of each administrative unit, – (2)Goals and objectives of the administrative units in accordance with their operational programs, – (3)The results of evaluations, monitoring, and audits of programs and operations, – (4)Staffing per administrative unit, also including the salary scale and other benefits, as well as vacant positions, – (5)Results-based contracts awarded for both consultants and goods and services, pursuant to applicable regulations. AG/RES (XLIII-O/13) Par. 5

Rendición de Cuentas

Example: Organization Structure Rendición de Cuentas

Example: Staffing Per Administrative Unit Rendición de Cuentas

Example: Vacant posts Rendición de Cuentas

c)To instruct the Secretary General to present a proposed amendment to Article 72 of the General Standards in order to introduce transparent procedures for the use of the reserve subfund. AG/RES (XLIII-O/13) Par. 5

Current Reserve Subfund Rules adequate: Reserve Subfund receives the annual income in excess of the obligations and expenditures of Regular Fund Operations May be Used either for : – Budget expenditures while awaiting income, OR – Special expenditures approved by the GA or PC, after report from the CAAP Quarterly and Annual Reports provide transparent information on Status of Reserve Subfund Reserve Subfund

Problem with the Reserve= Lack of funds Reserve Subfund declined starting in 2008, and was negative as of end of 2012 Reserve Subfund is moving in the right direction, projected to exceed $500k at end of 2013, thanks to decision of Special General Assembly of 2012 Recommendation: keep the Reserve Subfund in the black in the future Reserve Subfund