Student Accounts & Other Receivables

Restricted Scholarships Soledad Ortiz, Accounting Specialist Phone: (956)

Required Information  Purpose/ Goals  Awarding Guidelines  Need Based or Merit Based  Amount per student  Frequency  Restricted to a specific academic program  Financial Manager  Selection Committee

Third Party Agency Student Sponsors Myra Ochoa, Accounting Assistant Phone: (956)

Types:  Federal, State Agencies- When the funding source agreement specifically includes South Texas College  Local Municipalities  May create a Memorandum of Understanding which requires a signature from Dr. Reed or a  Purchase Order in order to encumber the funds.  Private Agencies or School Districts  Private Agencies- May create a Memorandum of Understanding which requires a signature from Dr. Reed  School Districts- required to provide a Purchase Order to encumber the funds.

Departmental Travel Reimbursements & Other Receivables Marittza M. Adame Accounting Group Supervisor Phone: (956)

Required Information  Letter from the entity stating the following:  The commitment to reimburse South Texas College  Type of travel expenditures and monetary limit (if any)  Contact name  Physical address  address to send invoice electronically  Phone number  Purchase order (if applicable) from entity  Invoice payment travel documentation (receipts backup)  STC invoice #  Boarding Pass  Hotel Room Receipt