Site License Advisory Team April 30, 2015 meeting

Agenda 1.OSU Purchasing IT and eStores Vendor Expo Review 2.FTE Counts for Departments 3.Microsoft Renewal 1.MDOP, Azure, and Price Freezes 4.Renewals 2

IT and eStores Vendor Expo Thank you for coming out –IT vendors were pleased with turnout –Comments on inclusion of eStores vendors? A survey will be going out to those who signed in at the door –Please fill out the survey if you receive it –Should arrive before May 15 April 27, 2016 is next year’s date! 3

FY16 FTE Counts FTE Type (Site-Wide)FTE Number Microsoft Fac/Staff FTE24,698 Microsoft Student FTE54,913 Microsoft Total FTE79,661 Oracle Database Headcount74,498 LANDesk FTE23,245 4

MS FTE Counts: Forumulae Microsoft FTE includes: –Full Time Faculty/Staff/GRA/GTA/GAA: 1 FTE –Part time Faculty/GRA/GTA/GAA: 1/3 FTE –Part time Staff: 1/2 FTE Excluded: –Non-Knowledgeworkers (mechanics, landscapers, custodial, etc) –Staff/Fac who take classes are removed from the student counts 5

MS FTE Counts: Formulae 6 Employee TypeHead CountMS FTE Faculty FT4,085 Faculty PT2, GA PT4, Staff FT15,943 Staff PT4, Ungd PT10,1320 Total24,698

LANDesk Counts: Forumula Microsoft FTE includes: –Full Time Faculty/Staff: 1 FTE –Part time Faculty: 1/3 FTE –Part time Staff: 1/2 FTE Excluded: –Non-Knowledgeworkers (mechanics, landscapers, custodial, etc) –All Students, regardless of job title 7

Oracle Headcounts: Forumula Total Headcount (not FTE) –Includes only University: No Medical Center –Includes students Part time students are ¼ of a headcount College of Med Residents and Clinical Staff fall under “MedCenter” for this license Student employees are removed from Fac/Staff count to prevent a double-count Employees taking classes are removed from student count to prevent a double-count 8

FY16 College/Offc FTE Counts 9

Microsoft Renewal Microsoft has offered the IUC a price- freeze on years 3-5 on our license –Total savings for OSU: $650k over 3 years –Total IUC savings: about $2 million Deal also includes Office 365 E3 at no charge Strings attached: –Azure purchase: $200k commit each year –MDOP purchase of 40k FTE’s 10

Azure Purchases The IUC has about $75k in Azure purchases lined up –We need a lot more If you have any interest in Azure at all, please contact me at 11

Renewals: SPSS SPSS: –In discussion on renewal for June 30 –How the software is packaged may change slightly We might update to go from a named package solution to a bundle solution We expect all modules to remain, and possibly to add one or two modules Looking at Admin use as well, if the pricing comes back cheaper 12

Renewals: MATLAB Purchasing is intending to renew this as-is at this time –Quote for renewal should arrive in the coming month for our August 1 renewal Some customers have been purchasing individual toolboxes: –To apply these, you must first associate with the OSU license. Do this by going through self-service, requesting the software, and following the instructions. 13

Renewals: NVivo 150 seats to be renewed in June Initial quote was an 8% increase Negotiated to a 0% increase No expected pricing changes Codes expected in June 14

Renewals: Other xWin32 –Expected to renew on time PowerTerm –Renewed, no change Parallels –Expected to renew, pricing may change Minitab –Renews August 30, expected on time. 15

Questions/Comments Next meetings –May 29, in TL 165 –June 30, in TL 165 –April 27, 2016 is the third annual IT & eStores Vendor Expo For SLS Questions, copy with any 16