GO! with Office 2013 Volume 1 By: Shelley Gaskin, Alicia Vargas, and Carolyn McLellan Access Chapter 1 Introduction to Microsoft Access 2013.

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GO! with Office 2013 Volume 1 By: Shelley Gaskin, Alicia Vargas, and Carolyn McLellan Access Chapter 1 Introduction to Microsoft Access 2013

Objectives Identify Good Database Design Create a Table and Define Fields in a Blank Desktop Database Change the Structure of Tables and Add a Second Table Create a Query, Form, and Report Close a Database and Exit Access Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.2

Objectives (cont.) Use a Template to Create a Database Organize Objects in the Navigation Pane Create a New Table in a Database Created with a Template Print a Report and a Table Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.3

Database—an organized collection of data Data—facts related to a specific topic or purpose Information—data that is organized and useful Flat database—simple database file not linked to any other collection of data Relational database—database that has multiple collections of related data Identify Good Database Design Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.4

Tables—foundation of database where data is organized into rows and columns Record—all categories of data pertaining to one person, place, or idea represented by a row in a database table Field—a single piece of information for every record Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.5 Identify Good Database Design (cont.)

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.6 The first principle of good database design—organize data in the tables so that redundant data does not occur The second principle of good database design—use techniques that ensure the accuracy and consistency of data as it is entered Identify Good Database Design (cont.)

Create a Table and Define Fields in a Blank Desktop Database Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.7

8 Create a Table and Define Fields in a Blank Desktop Database (cont.)

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.9 Create a Table and Define Fields in a Blank Desktop Database (cont.)

Change the Structure of Tables and Add a Second Table Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.10

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.11 Change the Structure of Tables and Add a Second Table (cont.)

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.12 Change the Structure of Tables and Add a Second Table (cont.)

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.13 Change the Structure of Tables and Add a Second Table (cont.)

Create a Query, Form, and Report Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.14

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.15 Create a Query, Form, and Report (cont.)

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.16 Create a Query, Form, and Report (cont.)

Close a Database and Exit Access Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.17

Use a Template to Create a Database Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.18

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.19 Use a Template to Create a Database (cont.)

Organize Objects in the Navigation Pane Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.20

Create a New Table in a Database Created with a Template Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.21

Print a Report and a Table Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.22

Summary Normalization ensures the data in your database is accurate and organized Databases can be created from scratch or from a template Before entering records, define data types and name the fields Forms, Queries, and Reports are objects used in Access Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.23

Questions Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.24

Copyright Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.25 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.