Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 I3 EURONS: a status report to NuPECC March 2005

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 May/June 2002: Information to the European nuclear structure community by FINUPHY (Frontiers in Nuclear Physics, EU funded project within FP5) FINUPHY Meeting at Trento (28 Oct.2002) First presentation of ideas for JRAs FINUPHY Meeting of the Writing Committee at Mainz (7 Dec.2002) Selection of JRAs, suggestion of fundings for JRAs, TNAs, and Networks FINUPHY Meeting of Writing Committee, Coordinator, and Managing Institution at the occasion of the NuPECC Town Meeting at Darmstadt (31 Jan.2003) Status and follow-ups of former decisions FINUPHY Meeting at Catania (27/28 Feb.2003) Presentation of status, assignment of individual and overall budgets April: submission to the EC, handing in „in person“ „Concerted action“ by A. C. Mueller, C. Scheidenberger, and Jean Vervier (!) End of August 2003: Evaluation Summary Report EURONS - Milestones

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 It was difficult to be on the "pole position" on the reserve list and help and lobbying was needed - NuPECC meeting at Frascati, 5.-6.Dec Initiative by Sydney Galès (joined action by former NuPECC chairs)....and a positive outcome to enter contract negotiations

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Contract negotiations Contained "hidden" additional reduction and the most negative interpretation for EXL and EXOCHAP Negotiated: 48 months to stay in-line with original timing

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 On the cancellation of EXOCHAP May 2004 –action by Muhsin Harakeh and Alex C. Mueller to coordinate EXL and EXOCHAP June/July 2004 –negotiation with EC to increase budget for reasonable execution of EXOCHAP –appeal to EC infrastructure director R.J.Smits (by Walter F. Henning and Alex C. Mueller) September 2004 –impossibility to achieve a reasonable budget for EXOCHAP –cancellation of EXOCHAP

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Start of EURONS November 2004 –Contract signature by EC and managing institution –EURONS starting date: 1. Jan December 2004 –Signature with contractors launched –80% of first 18-months budget received from EC January 2004 –preparation of 1 st PCC meeting February 2004 –PCC meeting at Madeira (7.-8.Feb.), implementation of decisions March 2004 –Money transfer to contractors –Finalization of Consortium Agreement

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Budgets for Access, Networks, and JRAs Networking and integrating activities:1.456 k€ Access to infrastructures:6.590 k€ Joint research activities:6.010 k€ total: k€

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Access facilities within EURONS Louvain Legnaro Darmstadt CERN Groningen GANIL Jyväskylä Trento (ECT*)

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 JRAs - Overview

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Networks - Overview

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 How to manage the consortium? Formally: consortium agreement Practically the following questions should be discussed/answered:  How is the consortium organized?  How can decisions be taken?  What and how will be monitored?  How will results be disseminated? Management Issues

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 How is the consortium organized? Activity Coordinators PCC GA Project Coordinator Project Controlling

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Standard "tools" of Project Management –Tasks –Milestones –Deliverables Implemented in an overall coherent database via the "activity sheets" of each activity, basically one page, to be updated by the activity coodinator every 6 month. What and how will be monitored?

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Task: "Active" contribution to the objectives of the activity Start and end-date (milestone and/or deliverable) Responsible participant / lead contractor A task usually comprises several sub-tasks and participants

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Milestones: Milestones are "landmark" results that are to be achieved during the project and are crucial to the successful continuation of the project and also to reliable periodic progress assessments of the project. For every sub-task there must be at least one milestone (if necessary, there might be more than one).

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Deliverables: Deliverables are expected to be realised from a particular task. Typical deliverables may include reports guidelines protocols technical description of prototypes, etc. The type and dissemination level of a deliverable should be indicated: report, prototype, demonstrator, other confidential, restricted access or public For every task there must be at least one deliverable (there might be more than one if necessary) Lead contractor/responsible participant

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Activity Information Sheet Purpose: Update and "point of reference" at time T=0 Keep track of activities in 6-month intervals: -monitor progress of the work (to some extent) -monitor financial information (dto.) -complemented by cost statements Evaluate and judge the obtained information –is the project on target? –what efforts have been made? Last but not least: –facilitate the work of activity coordinators – review and control work, budget, individual costs, etc.

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Example for monitoring

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 Essence: monitoring and controlling instead of administration, prescriptions, and micro-management

Alex C. Mueller for EURONSNuPECC Meeting, Venice (Italy), March 2005 EURONS Summary: EURONS is an I3 (Access + Networking + JRAs) (successor of FINUPHY) The "heart" of EURONS are its worldclass facilities Goals are: –focus on activities that are in general relevant to more than one facility –reach coherence in ongoing developments, pooling and efficient use of resources, –improve existing infrastructures –increase access to infrastructures –foster networking activities –ensure that the European Nuclear Structure Community concentrates on the most prominent Joint Research Activities –preserve and even extend the leading role of Europe in nuclear structure physics –install an efficient project management culture in the nuclear physics community, for future endeavors