1. From a project idea to the kick-off meeting
Sibylle Kuster,
Institut für Technische Informatik,

2. p.2

3. Proposal Preparation Discussions, Research Structuring of Project Idea
Subsumption of Project Idea to Action Line IST-2001-IV.2.1 Real-time distributed systems (6th IST-call, 27/01/2001)
Partner search
Checking formal requirements for EU-Proposal (Guide for Proposers, Decisions,..)
p.3

4. Project Planning Meeting, 16/03/2001
Project Management Structure (Executive Board, Steering Committee)
Consortium Agreement
Project Resources (Men-Month, Equipment)
Structuring of Work Packages, Contribution of each Partner
Traceability
p.4

5. Before Proposal Submission
Request for Proposal Number (Pre-registration)
Request for Class II Certificate (Electronic Submission)
Request for “Ersatz der Anbahnungskosten” at BM BWK (->Beratungsnachweis)
p.5

6. Submission of Proposal, 25/04/2001
ProTool
Electronic Submission
Acknowledgement of Receipt confirms reception of Proposal
 2 days before submission: one partner cancelles participation, another partner joined project
p.6

7. Preparation of Contract Negotiations
Description of Work
Contract Preparation Forms (Elektra)
p.7

8. Preparation of Contract Negotiations
29th June: Evaluation Summary Report contains proposed changes, score regarding evaluation criteria, budget reduction
5th July: Invitation for Negotiations, information that CPF & Description of Work have to be at Commission 5 days before Negotiations
Meeting of Consortium
Another partner withdraws from project
p.8

9. Contract Negotiations, 18/07/2001
Consortium meets Commission
Slight changes of Description of Work
further requested documents (annual report, registration documents,..)
Information on Audit Certificates
Intended project start: 1st November 2001
p.9

10. Contract Preparation Signed CPFs Final Description of Work
Reporting period: 6 months
p.10

11. Contract Preparation
Due to delays at the Commission, the final decision regarding our project is not taken before the end of November
Furthermore:
- contractor changed its legal name
- JRU
p.11

12. Signing of Contract
29th November 2001: Contract is sent out for signature
7th December: Contract has to be returned to Commission
14th December: Contract is signed by Commission
1st January 2002: CONTRACT START
p.12

13. Kick off Meeting, 16/01/2002 Workplan for Work Packages
Composition of Executive Board, Steering Committee
Management Structure (deadlines, schedule of project meetings,..)
Consortium Agreement
p.13

14. Coordinator Intermediary Transmission of documents
Execution of payments
Preparation of meetings, minutes,..
Not legal representative of Contractors
p.14

15. Links www.bit.ac.at/ist/ www.cordis.lu/ist/ Helpdesk: ist@cec.eu.int
p.15