Lesson 6: Working with Word Basics

2 Learning Objectives After studying this lesson, you will be able to:  Use and customize the Ribbon  Use the Quick Access toolbar and the Mini toolbar  Open and close documents  Navigate in a document  Use Word help

Presenting Word 2010 What can Word 2010 do? Powerful document authoring  Desktop publishing  Web publishing  Create and modify a wide variety of documents 3

Starting Word Choose Microsoft Office > Word from the All Programs menu Use the Quick Launch toolbar Double-click a Word document icon in Explorer 4

5 Word 2010 Interface Basics Quick Access toolbar Insertion point The Ribbon File tab Zoom control Tip! The insertion point is also referred to as the cursor.

6 Opening Word Documents 1. Click File tab 2. Click Open icon 3. Navigate to your file 4. Double-click to open

Opening Older Word Documents Compatibility Mode  Edit documents from previous versions of Word  New Word 2010 features are not available 7

Working with the Word 2010 Interface The Ribbon  Tools for building, formatting, and editing Quick Access toolbar  Frequently used commands such as copy and paste Mini Toolbar  Frequently used formatting commands 8

9 The Ribbon Home tab Paragraph group Increase Indent command Tabs Groups Commands

10 The Quick Access Toolbar Upper-left corner of the screen Contains frequently used commands Customizable Right-click a Ribbon command to add it to the Quick Access toolbar

11 Navigating in a Word Document Insertion point (or cursor) Navigation methods:  Mouse  Scroll Bar  Scroll Bar navigation does not move the insertion point  Keyboard

12 Navigating with the Scroll Bar Scroll up line by line Clicking in the open part moves you up or down Scroll down line by line Page up Page down

13 Navigating with the Keyboard Keyboard navigation moves the insertion point Arrow keys navigate one space or line at a time [Page Up] and [Page Down] keys [Home] and [End] go to the start or finish of a line [Ctrl]+[Home] and [Ctrl]+[End] go to the start or finish of the document

Closing Documents Close by clicking the File tab Choose Close from the menu Word will prompt you to save your file 14

Starting a New Blank Document Start by clicking the File tab Choose the New command for a blank document  [Ctrl]+[N] is the new document shortcut 15

16 Getting Help in Word 2010 Click the Help button in the upper-right corner Use the Table of Contents to browse topics Use search to look for a topic

Exiting from Word Click the File tab and select the Exit button  You can also use the Close button on the upper-right corner of the Word window Save before shutting down your computer!  You will be prompted to save if you have not done so 17

Lesson 6: Working with Word Basics