1 Collaborative Expedition Workshop #40: Building Discernment Across Communities: Seeing Through Complexity Together May 17, 2005 National Science Foundation Room 1235, Stafford I Ballston, VA

2 Welcome! Opportunity to learn from individuals and policy- makers from all sectors Practice intergovernmental collaboration to advance President's Management Agenda toward citizen-centric government Accelerate multi-sector partnerships around IT capabilities to help government work better

3 Introduction Organize around common purpose, larger than any institution, to appreciated potentials and realities Improve quality of dialogue and collaborative prototyping at intergovernmental crossroads Participants, representing many forms of expertise, return to their settings with a larger perspective of the “whole”

4 Introduction Create conducive conditions for “breakthrough” innovations –Authoritative Communities of Practice around Common Business Lines –Agile Framework for Building Intergovernmental Services –Emergence of Open Standards, Semantic Technology “In design, we either hobble or support people’s natural ability to express forms of expertise.” Prof. David D. Woods

5 Introduction Key FY03 Finding: Many agile business components surfacing in innovative settings, but not easily discovered by e-government managers, resulting in lost or delayed opportunities for all parties. To address this potential, a quarterly Emerging Components Conference Series was established in FY04 –Five national dialogue conferences have been held: two at the White House Conference Center, one at the Washington DC Convention Center and two at MITRE –Next conference on June 13, in conjunction with the First Data Reference Model (DRM) Public Forum. For info:

6 Introduction Key FY04 Finding: Growing Opportunity to apply Emerging Technologies (web services, grid computing, and semantic web) to tune up Innovation Pipeline with better linkages among: –Business incubators (state economic development programs) –Innovation diffusion networks (SBIR, angel investors, etc.) and –Business intelligence centers with quality information about e- government and e-commerce gaps. –Semantic Interoperability CoP, Best Practices Committee –XML CoP, Architecture & Infrastructure Committee –IT R& D Communities

7 Introduction Workshop Sponsors: –GSA's Office of Intergovernmental Solutions. –Architecture and Infrastructure and Best Practices Committees of the Federal CIO Council. –National Coordination Office of the Subcommittee on Networking and Information Technology R & D (NITRD) and Social, Economic and Workforce Implications of IT and IT Workforce Development (SEW) Coordinating Group, NITRD Workshop Value: –“Frontier Outpost" to open up quality conversations, augmented by information technology, to leverage collaborative capacity of united, but diverse sectors of society, seeking to discover, frame, and act on national potentials. Past Workshop Archives:

8 Introduction FY05 Themes and Upcoming Events –Joint OMB/AIC Data Reference Model initiative – led by Mike Daconta, DHS Data Reference Model Public Forum –June 13 – Quarterly DRM Public Forum and Emerging Components Conference –June 21 – Collaborative Expedition Workshop #41 –July 19 – Collaborative Expedition Workshop #42 –August 16 - Collaborative Expedition Workshop #43 –September 23 - Collaborative Expedition Workshop #42 –October 18 - Collaborative Expedition Workshop #43

9 Agenda Some Key Questions for today and FY05: How can multiple Communities of Practice discover and organize around common mission needs to build shared understanding? How can shared understanding around several select, urgent cross- boundary scenarios be accelerated? What is the role of collaborative prototyping around emerging technology potential, in light of the FEA's Data Reference Model? How can the FEA Data Reference Model evolve to provide the common frame of reference needed to support diverse communities tuning up around their information sharing capacities?

10 Agenda 8:30 a.m. - Check-in, Box Lunch Order ($7.00/person) and Coffee 8:45 a.m. - Welcome and Introduction –Susan Turnbull, GSA, Co-Chair, Emerging Technology Subcommittee (AIC) and Co-Chair, Social Economic and Workforce Implications of IT Coordinating Group, NITRD. –Suzi Iacono, Ph.D., Co-Chair, Social Economic and Workforce Implications of IT Coordinating Group, NITRD, Information Technology Research (ITR) Program, Collaborative Systems, CISE International Coordinator 9:00 a.m. -Bridging Distance in Collaborations: Lessons Learned from a Broad Look at Collaborations in Science and Engineering and the Corporate World –Review of Theory of Remote Collaboration (TORC) and the Collaboration Wizard: A set of factors that lead to success with suggested remedies for deficiencies

11 Agenda 10:00 a.m. – Introduction to FEA Data Reference Model (DRM) Success Strategy and DRM Public Forum, Michael Daconta, DHS, Lead, DRM WG 10:30 a.m. BREAK 11:00 a.m.SICoP Semantic Interoperability Community of Practice (SICoP), Brand Niemann, SICoP Chair, EPA –State of SICoP and Services Oriented Architecture (SOA) as a Framework for Delivering on the Mission –Introduction to Reference Model Ontology (FEA-RMO) approach to assist Communities of Practice find relevant sharing and collaboration pathways relative to Federal Enterprise Architecture goals for distributed information integration. The FEA-RMO was developed by GSA as catalyst for innovation and competition. SICoP is leading socialization and Community of Practice review.

12 Agenda 12:00 – noon - Industry Advisory Council’s Enterprise Architecture Shared Interest Group: Collaborative Approach to Addressing Needs Common to Government and Industry, John Dodd, Chair, Emerging Technology Shared Interest Group 12:20 p.m. - Networking Lunch 1:20 p.m. - Chief Architects Forum (CAF): Where We are with the EA Glossary and Where We are Going, Ira Grossman, Chair, NOAA, Chief Architect 10:30 a.m. – Break 1:40 p.m.Collaborative Road Mapping to Solve Access to Script Enabled Web Applications, Rich Schwerdtfeger, Distinguished Engineer, SWG Accessibility Architect/ Strategist, Emerging Technologies, Chair, IBM Accessibility Architecture Review Board

13 Agenda 2:30 p.m. - BREAK 2:45 p.m. - Who is Here? Who is Missing? Reflections from Participants and Introduction to emerging tools for collaborative prototyping around distributed information integration –1. Government XML Community of Practice, ET.gov and Emerging Technology Life-Cycle Management Process, Owen Ambur, Chair, XML CoP –2. GeoSpatial Community of Practice, Brenda Smith, GeoSpatial Information Officer, EPA –3. National Infrastructure for Community Statistics Community of Practice (NICs): An Overview, NICs members –4. Overview from additional Communities represented 4:15 p.m. - ADJOURN

14 The Nature of the Collaboratory The Nature of the Work –Participants can work somewhat independently from one another –The work is unambiguous

15 The Nature of the Collaboratory Common Ground –The task is so simple that vocabulary is not an issue –Previous collaboration with these people was successful –Participants share a common vocabulary If not, there is a dictionary If not, there is a culture that actively helps people understand –Participants share a common management or working style

16 The Nature of the Collaboratory Collaboration Readiness –The culture is naturally collaborative –Participants have a motivation to work together that includes mix of skills required, greater productivity, they like working together, there is something in it for everyone, NOT a mandate from the funder, the only way to get the money, asymmetries in value, etc.

17 The Nature of the Collaboratory Collaboration Readiness –Participants trust each other to be reliable, produce with high quality and have their best interests at heart –The goals are aligned in each sub-community –Participants have a sense of group self efficacy (able to complete tasks in spite of barriers)

18 The Nature of the Collaboratory Management, Planning and Decision Making –The principals have time to do this work –The distributed players can communicate with each other in real time more than 4 hours a day –There is critical mass at each location –There is a point person at each location –A management plan is in place –The project manager is respected and has real PM experience –A communication plan is in place

19 The Nature of the Collaboratory Management, Planning and Decision Making –The plan has room for reflection and redirection –No legal issues remain (e.g. IP) –No financial issues remain (e.g. money is distributed to fit the work, not politics) –A knowledge management system is in place –Decision-making is free of favoritism –Decisions are based on fair and open criteria –Everyone has an opportunity to influence or challenge decisions

20 The Nature of the Collaboratory Technology Readiness Collaboration technologies provide the right functionality and are easy to use If technologies need to be built, user-centered practices are in place Participants are comfortable with the collaboration technologies Technologies give benefit to the participants Technologies are reliable Agreement exists among participants as to what platform to use

21 The Nature of the Collaboratory Technology Readiness Networking supports the work that needs to be done Technical support resides at each location An overall technical coordinator is in place Special issues: If data sharing is one of the goals, defacto standards are in place and shared by all participants, and a plan for archiving is in place If instrument sharing is part of the collaboration, a plan to certify remote users is in place