UNMJobs Forum Tips-N-Tricks 8/11/09

Tips for Expediting Employment Actions in UNMJobs Rosalinda Silva & Stephanie Michael HR Client Services

Tips for Expediting Employment Actions Completing all necessary fields for Faculty, Staff and Student Transactions * Due to the sharing of fields by all employment areas, we are unable to mark specific fields “required” for specific employee type transactions.

Tips for Expediting Employment Actions Posting Details Tab: Department inadvertently selects org code without selecting appropriate employment area Results in: - Action routed to wrong employment area - Correct employment area is not aware of the action to be processed - Delayed processing

Tips for Expediting Employment Actions When selecting org code, ensure appropriate employment area is identified: -Faculty, Staff or Student

Tips for Expediting Employment Actions Additional employment area consultant options have been added: -HR Consultants -Faculty Contacts & Services Office -SOM Faculty Contracts & Hiring -Student Employment -UNMTemps

Tips for Expediting Employment Actions Posting Details Tab: Department Contact Information -Often these fields are left blank or contact information for another individual is listed other than the originator -Information of individual who originated action should be submitted -Important for Employment Area to work directly with person who has editing capabilities

Tips for Expediting Employment Actions Example of completed necessary information

Tips for Expediting Employment Actions Term end date is often left blank Necessary: – To know departments intent – To advertise to applicants

Tips for Expediting Employment Actions Often Posting Scope and Type are not indicated - Scope: Internal or External - Type: Competitive or Non-competitive Necessary to know intent

External Postings Select Integrated Recruitment Selections including: Jobing.com (Free) Higheredjobs.com (Free) CareerBuilder.com ($200 for 30 days) Automatically posts to selected sites Tips for Expediting Employment Actions

Inserting Department URL allows applicants to learn more about your department

Tips for Expediting Employment Actions Additional attachment options have been added for your convenience

Tips for Expediting Employment Actions Did you know about: Department Resource Page php – From this page you can access InProcess, where all job aides are at your fingertips – Up-to-date Department Originator Guide

Tips for Expediting Employment Actions Mozilla found to be quicker than Internet Explorer – Has built-in spell check Quality check your actions – Print friendly view before routing action New vs. Modify – When in doubt, contact Institutional Budget/Position Control

Tips for Expediting Employment Actions For assistance call HR Client Services Thank you for your time

Tips for Expediting Employment Actions - Student Position Numbers – Hiring Proposal Ask student for type of work study award (if any) – Students can see on LoboWeb (Financial Aid Tab) UB-Student Employment, US-State, UF-Federal Include position number in Department Originator Comments for IB/PC and Employment Area

Tips for Expediting Employment Actions-Student Employment Areas Comments – Hiring Proposal Enrollment Degree Seeking Work Study award I-9 CST (Customer Service Training) Notes to dept

Tips for Expediting Employment Actions - Student Employment Areas Comments – Hiring Proposal Employment Areas Comments Summer 3 Fall 17 Degree w/s none I9 complete CST complete Needs two job memo 7/23/09 Sent student an about Two Job memo if student is keeping both assignments or a separation Epan from first assignment. RMD 8/03/09: Spoke with _____ she will be speaking with the professor that would like to hire this student to find out if the hire will still be taking place. She will let me know this week if the student will be working with them. NL

Tips for Expediting Employment Actions - Student Employment Areas Comments – Hiring Proposal Employment Areas Comments Spring 3 D Summer 0 Fall 16 D I9 Complete (RB 8/5/09) CST complete (BB 8/5/09) 8/4/09: Due to the 3 credit hour enrollment in the Spring and no enrollment in the summer, student cannot begin working until the beginning of the Fall semester, which is August 24. Sent dept and student an with this information and the links to the I-9 and CST training. Also called Irene to let her know. If you have any questions. please contact NL Hiring proposal will be returned to submitter three weeks from receiving in employment area if student has not come in to fill out hiring paperwork.

Tips for Expediting Employment Actions - Student Employment Areas Comments – Hiring Proposal Employment Areas Comments Summer 0 Fall 6 Non-degree I9 Complete CST complete 8/4/09 – Student is non degree. Submitted non-degree exception waiver. Waiver approved. Approved to begin working on 8/24/09. End date for assignment is 12/18/09.

Tips for Expediting Employment Actions - Student Employment Areas Comments – Hiring Proposal Employment Areas Comments summer 3 d fall 8 d w/s none I9 complete CST complete 8/10-verified student enrollment, student is eligible for hire as of 8/10/2009. sm Start Date: 08/03/2009

Tips for Expediting Employment Actions - Student Employment Areas Comments – Hiring Proposal Students need to complete their I-9 at the Student Employment Office on or before their first day of work.

Tips for Expediting Employment Actions - Student Designate Position as Filled Dispense of all applicants Complete form at Applicant status will change to “Position Filled” for applicants not hired.

Tips for Expediting Employment Actions - Student For assistance contact Student Employment at