1. SCHOOL OF MEDICINE FACULTY HIRING & CONTRACTS OFFICE Department Administrators Meeting August 17, 2010 9:00 – 10:00

2. Guest Users in UNM Jobs What are they? People that need access to UNM Jobs to review and screen applicants, but they do not have a UNM Net ID or access to UNM Jobs. UNM Jobs

3. Guest Users in UNM Jobs How to set them up. Add a comment to the Department Originator comment field in the action you submit to post. Once the posting is approved, click on Guest User tab within the posting Then, click on “Activate Guest User” UNM Jobs

6. Tips and Tricks: Look at previous postings and hiring proposals and use them as guides. Have FHCO look at actions and hiring proposals before you submit them for approvals. Make a note of action and posting numbers to make it easier to search. UNM Jobs

7. Beginning July 1 st, 2010 OEO & FHCO began adding the following language to Faculty Hiring Proposals that are approved by OEO after the start date: "OEO notes that the department is non-compliant with faculty hiring guidelines and the University's obligation to EEO laws and regulations as the candidate began working prior to the hire being processed through UNMJobs. We encourage you to remember your responsibility to comply with these guidelines and regulations when you process future hires." Hiring Proposals

8. A new job aid was recently developed by FHCO to help departments determine how to process different hires What needs PRC Approval What do we process in UNM Jobs Job Aid

10. Continuous Recruitment  Non-Competitive Hire Continuous Recruitment postings need: PRC approval To be processed in UNM Jobs OEO review and approval Does your department have advertisements in publications for continuous recruitment that do NOT have PRC approval, have NOT been posted in UNM Jobs and are NOT approved by OEO? Continuous Recruitment

11. Make sure to complete the Primary Department and Org Code fields NSPs that are received without this information are incomplete and will be returned to the department. The correct Earnings Code for ALL NSPs is 202 The correct Account Code for ALL NSPs is 2005 September’s NSP deadline is Tuesday, September 7th Non-Standard Payment Forms

14. If applicable be sure to include with the LOO for review: PT Waiver Draft Non-Compete Waiver Draft Letter’s Of Offer

15. Update on Christine, sign her get well card Additional updates to the website coming soon: Quicklinks for Letter Of Offer attachments Job Aids and Frequently Asked Questions Other suggestions or ideas? Email Katie at cpfletcher@salud.unm.edu Marie Chestnut will be on annual leave September 3rd – 17th Announcements

18. Thank you for joining us today! Questions?

19. Quiz and Prize Time!  What is the correct account code for ALL NSPs? 2005  Do guest users in UNM Jobs have a UNM Net ID? No  If applicable, what two other documents should be submitted with a letter of offer review? Part Time Waiver and Non-Compete Agreement  What days will Marie be out on annual leave? September 3 rd – 17 th  What is the NSP Deadline for September 2010? September 7th  What are the three requirements for Continuous Recruitment? PRC Approval, Process in UNM Jobs, OEO Approval