MM/DD/YYYY Proposed changes to AIAA Bylaws, TAC Charter and Chair Manual Kathleen Atkins, Jeff Hamstra, and Mark Melanson Sci-Tech January 2015 UPDATED FOR August SPACE 2015 Meetings

MM/DD/YYYY Proposed AIAA Bylaw Changes TAC recommends changes to Paragraph 5.5 of the AIAA Bylaws based on current processes and rules addressing:  Length of Technical Committee Chair service – Increase expectation of term limits – Change approval for exceptions and governance to TAC Director (from VP TAC)  Committee membership length and approval – Simplify wording; change approval to TAC Director from VP TAC  Maximum number of committee members and approvals – Update Bylaws to reflect current TAC rules (limit 50)  Deviations must be approved by cognizant Director TAC will adjust Charter and Chair handbook/training to correspond to bylaw changes 2

MM/DD/YYYY Final Draft of Bylaw Change Proposal 5.5 …The Chairperson of each Technical Committee shall serve up to two years. Members of Technical Committees shall serve one year terms with an expectation of three consecutive years of service. The membership of any Technical Committee shall be limited to a maximum of 35 regular members and a total of 50 including associate, international, and alumni members. Any deviations from these rules require approval by the cognizant Technical Activities Group Director.

MM/DD/YYYY Recommended changes – Bylaws - Chairs Service OriginalProposedRationale The Chairpersons of all Technical Committees shall serve for 2 years or until their successors are selected and qualified and may serve for 1 additional successive term. The Chairperson of Technical Committees shall serve for 2 years and may only serve for 1 additional year if approved by Technical Activities Group Director Clearly limit length of same chair serving as leader to 3 years maximum and place approval as a TAC Director responsibility. 4 One additional year only

MM/DD/YYYY Recommended changes – TAC Charter – Chair Service OriginalProposedRationale Technical Committee Chairpersons are elected from the Technical Committees and approved by the Vice President- Technical and the Board of Directors on a yearly basis. Their term of office is limited to two years. Add…Chairs may serve for one additional year if approved by Technical Activities Group Director. Make consistent with proposed bylaw wording. 5 One additional year only

MM/DD/YYYY Recommended changes – Chair Manual – Chair Service OriginalProposedRationale 6.2… The TC chair term is limited to two years, so a consistent and documented process for establishing a successor is a must. … 6.2… The TC chair term is limited to two years, so a consistent and documented process for establishing a successor is a must. In rare instances, a chair may extend an additional year with Director approval. Add instance of potential holdover of chair consistent with bylaws. 6 One additional year only

MM/DD/YYYY Recommended changes – Bylaws – Membership Length OriginalProposedRationale Members of all Technical Committees shall serve for 1 year and may serve for not more than a total of 3 successive terms on the same Committee except that, upon recommendation of the majority vote of the Technical Committee, the Vice President-Technical Activities may appoint a Chairperson or members for additional successive terms Members of all Technical Committees shall serve one year terms with an expectation of three consecutive years of service. Service beyond three terms must be approved by the Technical Committee and the Technical Activities Group Director. Simplify wording; change approval to Group Director from VP TAC 7 Need to work with Betty to figure out HOW the approval happens without undue burden/accounting Betty, Mark,Jeff, David to work process prior to 2016 cycle. OK

MM/DD/YYYY Recommended changes – TAC Charter – Membership Length OriginalProposedRationale Members can serve three consecutive one year terms. TC members may be carried over on special assignment beyond the three-year term of membership at the discretion of the TC Chair and with the approval of the Deputy Director. Members can serve three consecutive one year terms. TC members may be carried over on special assignment beyond the three-year term of membership at the discretion of the Technical Committee and with the approval of the Director. Shift extension authority to Committee and group director for extension approval consistent with proposed bylaw change. 8 “Special Assignment” implies a need for a specific responsibility. OK

MM/DD/YYYY Recommended changes – Chair Manual – Membership Length OriginalProposedRationale Any member of the TC may be carried over on special assignment beyond the three-year term of membership at the discretion of the TC Chair and with the approval of the Deputy Director. Any member of the TC may be carried over on special assignment beyond the three-year term of membership at the discretion of the TC Chair and with the approval of the Director. Revise approval to Director consistent with charter and bylaws 9

MM/DD/YYYY Recommended changes – Bylaws – Committee Size OriginalProposedRationale The membership of any Technical Committee shall be limited to a maximum of 35 including the Chairperson unless an increase is approved by the Technical Activities Committee. The membership of any Technical Committee shall be limited to a maximum of 35 regular members and a total of 50 including associate, international, and alumni members unless an increase is approved by the TAC Group Director. Bylaws incorrect; correct to current TAC rules, consistent with charter. 10 More than 50 on Director approval; same as chart 14? All members are eligible to vote

MM/DD/YYYY Recommended changes – Chair Manual – Committee Size OriginalProposedRationale 4.0… Membership of a Technical Committee shall be limited to a maximum of 35 U.S. members and 50 total members (including alumni, international, and associate members) unless an increase is approved by TAC … 4.0… Membership of a Technical Committee shall be limited to a maximum of 35 U.S. members and 50 total members (including alumni, international, and associate members) unless an increase is approved by the TAC Group Director. Change approval of greater than 50 to Director – consistent with current processes and bylaw/charter change 11

MM/DD/YYYY Charter Update - HAC Need to update Appendix to reflect latest rules; HAC appendix in charter  Delete and refer to HAC guidelines

MM/DD/YYYY 31 July 2014