Agenda for Wed, 10/12/11 4-5pm ET 4:00-4:05 Welcome & Intro, John Stinn 4:05-4:10 Update from ONC, Riki Merrick 4:10-4:35 PH Reporting Standardization Framework presentation, Anna Orlova 4:35-4:50 Update on Tasks from 10/5, Riki Merrick – Definitions – Use Case (User story) Selection Criteria Proposed Project Tasks/Timeline, John Stinn 4:55-5:0O Review of Action Items, Lise Stevens

S&I PH Reporting Initiative-Call 10/12 ONC Update There is interest at ONC to fund the PH Reporting Initiative There is interest at ONC to collaborate with other agencies to support the Initiative (CDA, FDA and others) ONC is looking for incremental deliverables – projects that can be finished in 9-12 months, e.g.,: – One Implementation Guide for Initial Report that defines core data elements across multiple public health programs – One Use Case with multiple user stories, e.g., Child Health (Hearing, Vital Records, Birth Defects, Others) Communicable Diseases (Lab Reports and Case Reports) Chronic Diseases (Lab Reports and Case Reports) Adverse Event Reports (FDA Reporting) Describe the Initiative’s Tasks/Deliverables/ Timeline for the ONC Steering Committee in 2-3 tasks 2

S&I PH Reporting Initiative-Call 10/12 PH Reporting Health IT Standardization Framework presented by Anna Orlova 3

S&I PH Reporting Initiative-Call 10/12 Task Updates Definitions: – Agree on list of terms – Agree on defintions Let’s review some of the terms in today’s presentation 4

Public Health Reporting Definitions Public Health Business Definitions Public Health Reporting Definitions Informatics Definitions Other

Public Health Business Definitions Business Areas o Population o Resources o Environment o Protection o Wellness o Direct Care o Agency Operation o Research Domain (Public Health Program) Business Process o Event identification o Event investigation o Event management o Evaluation of the Event Management o Event Mitigation

Public Health Reporting Definitions Public health reporting (process) Public health report – Initial public health report (provide examples) – Other types of public health reports (provide examples) Public health event (e.g., case) Public health reporting participants – Senders – Receivers Public health reporting trigger (provide examples) Other?

Informatics Definitions Information System Functions – Collect Data – Manage Data – Analyze data – Integrate data – Report Data Actors (humans vs. machines/systems) Use Case (User story description (structured or text) Other?

Other Definitions Electronic Medical Record (EMR) Electronic Health Record (EHR) Personal Health Record (PHR) Health Information Exchange (HIE) Health Information Organization (HIO) Regional Health Information Organization (RHIO) Other?

PH Reporting Definitions Request for Comments: On list of initial terms by October 14, 2011 On term definitions by October 21, 2011 S&I PH Reporting Initiative: Tasks

Task Update cont. Use case selection criteria – should rename to user story selection criteria – all are covered by 1 use case of PH reporting per ONC terminology – No comments received as of 10/11/2011 – Consensus period on selection criteria: 10/12/2011 to 10/19/2011 – Review of the consensus on 10/26/2011 call 11

PH Reporting Health IT Standardization Framework Proposal for Review Proposal for Use Cases: One Use Case with X contents Use Case: EHR-based Initial Report with the content from the following domains:  Child Health (hearing, VR, birth defects, VR, immunization?, other)  Communicable Diseases (lab report, case report, other)  Chronic Diseases (deaf, cancer, diabetes, other)  Adverse Event Reporting (FDA)  Environmental Health (lead in blood and lead in dust)  Food Poisoning  Other

Request for Participants Comments by October PH Reporting Health IT Standardization Framework 2. PH Reporting Definitions 3. Proposal for Use Cases & User Stories Building Consensus by October PH Reporting Health IT Standardization Framework 2. PH Reporting Definitions 3. Proposal for Use Cases and User Stories Public Comments November PH Reporting Health IT Standardization Framework 2. PH Reporting Definitions 3. Use Cases and User Stories Public Comments Resolution and Final Document - December30 1. PH Reporting Health IT Standardization Framework 2. PH Reporting Definitions 3. Use Cases and User Stories S&I PH Reporting Initiative: Proposed Timeline

Leads as the Points of Contacts for these tasks: 1. PH Reporting Health IT Standardization Framework, Anna Orlova 2. PH Reporting Definitions, Riki Merrick & Nikolay Lipskiy 3. Proposal for Use Cases, Anna Orlova & Lise Stevens 4. Public Review, Bill Brand S&I PH Reporting Initiative: Tasks

Public Health Reporting: Phase 1 Key Activities and Deliverables 15 OctoberNovemberDecember Public Health Reporting Standardization Framework Use Case / User Story Selection Public Health Reporting Definitions Participant Review – 10/21 Standardization Framework Doc. Community Review – 11/30 Use Case Proposals 10/7 Review User Stories – 11/15 Community User Story – 12/15 Harmonized Reporting Definitions – 12/30 Community Review – 11/30 Participant Review – 10/27 We are Here

S&I Public Health Reporting Call Schedule: Wednesdays - 4-5pm ET (October - December 2011 ) DateCall Discussion Topics 10/05/11 Work group logistics, planning and PH Reporting Definitions 10/12/11 PH Reporting Framework presentation / Landscape document data collection / Use case selection criteria formal comment period starts 10/19/11 Finalize use case selection criteria and solicit use cases PH Reporting Definitions – comment period starts 10/26/11 2 hour call Consensus review for Use Case Selection Criteria PH Reporting Definitions – review comments PH Reporting Standardization Framework – review comments 11/2/11 PH Reporting Definitions – Comments review Landscape document - Check point 11/09/11 PH Framework (start Consensus) 11/16/11 Call on Scope & User Story Selection 11/23/11 NO CALL – Happy Thanksgiving everyone! 11/30/11 PH Definition Document – (start Consensus) 12/07/11 Call on Workgroups & Their Work Plans 12/14/11 Close consensus on User Stories / Landscape document review 12/21/11 Call on Initiative’s Work Plan

1. Request for Comments by October 21, PH Reporting Health IT Standardization Framework 2. PH Reporting Definitions (term list by 10/14) 3. Proposal for User Stories 2. ADD more during the call S&I PH Reporting Initiative: Next Steps