NYU 1. Overview of NYU Special Collections 2. Why do we need the AT? 3. Integration Strategy 1. Overview of NYU Special Collections 2. Why do we need the AT? 3. Integration Strategy

1. NYU Special Collections 822 Finding Aids Online (Includes New-York Historical) or, 127 MB of EAD

Publication Workflow Create Finding Aid Archivist Server Preview & Publish Post to WWW Mark Up as EAD Trans- form + + Upload

2. Why the AT? Create Finding Aid Mark Up as EAD Post to WWW Which is the master copy? Not into markup & tagging so much as archiving & scholarship. Trans- form Over 3,500 lines of (quirky) XSL to maintain

2. Why the AT? Standardized Tagging Return Archivists’ focus to Collections Version Control Concurrent Authorship Centralized Data Protection Facilities Controlled Vocabulary / Normalization of Terms Standardized Tagging Return Archivists’ focus to Collections Version Control Concurrent Authorship Centralized Data Protection Facilities Controlled Vocabulary / Normalization of Terms

Term Normalization

3. Integration: Challenges Heterogeneous practices among (and within) Special Collections AT needs to co-exist with legacy EAD markup practices: hand-coding, Excel macros, etc. Imported data needs to be carefully analyzed before it is modified. Heterogeneous practices among (and within) Special Collections AT needs to co-exist with legacy EAD markup practices: hand-coding, Excel macros, etc. Imported data needs to be carefully analyzed before it is modified.

Integration: Decisions No fixed timeline for migrating 600+ legacy EAD documents to the AT. Migration on-demand New Finding Aids Revisions to Existing Finding Aids Digital Access Projects Individuals have the option to move all their EADs to AT at once. No fixed timeline for migrating 600+ legacy EAD documents to the AT. Migration on-demand New Finding Aids Revisions to Existing Finding Aids Digital Access Projects Individuals have the option to move all their EADs to AT at once.

Digitization Projects Initiatives to digitize archival material for preservation and access AT as workflow tool for imagers Initiatives to digitize archival material for preservation and access AT as workflow tool for imagers

Digitization Workflow A Create AT Record Create Digital Object Archivist Imaging Specialist Export & Publish Input Identifier Record isn’t complete without Image ID

Digitization Workflow B Create AT Record Archivist Imaging Specialist Create Digital Object Input Identifier Export & Publish Complete Record

Digitization Workflow C Archivist Imaging Specialist Create Digital Object Create AT Record Export EAD Load EAD Imaging system assigns Filenames based on EAD identifiers

Thank You For Listening dlib.nyu.edu/findingaids Brian Hoffman dlib.nyu.edu/findingaids Brian Hoffman