Launch of the 2008 Survey on Monitoring the Paris Declaration. Christian SHINGIRO External Finance Unit

Presentation outline Objective and rationale Objective and rationale Content of the survey: the 08 survey indicators Content of the survey: the 08 survey indicators Changes and improvement from the previous round Changes and improvement from the previous round Process Process Expected output Expected output

Pushing aid effectiveness forward: survey rationale A clear commitment in the Paris Declaration to monitor progress in the implementation of commitments; A clear commitment in the Paris Declaration to monitor progress in the implementation of commitments; Having a reliable and operational monitoring mechanism for 2008/2010; Having a reliable and operational monitoring mechanism for 2008/2010; Identifying and ironing out the potential gaps/problems in aligning to Aid Policy; Identifying and ironing out the potential gaps/problems in aligning to Aid Policy; Improving dialogue and mutual understanding: donor and GoR next steps in implementing Paris and Aid Policy. Improving dialogue and mutual understanding: donor and GoR next steps in implementing Paris and Aid Policy. Provide country-level evidence for discussion at the Accra HLF, to feed into the Accra Action Agenda Provide country-level evidence for discussion at the Accra HLF, to feed into the Accra Action Agenda

Content of the survey PRINCIPLESINDICATORSSURVEYREVIEWS Ownership1 National development strategies Alignment2 Quality of country systems 3 Alignment: aid is on budget Harmonisation4 Coordinated support for capacity development 5 Use of country systems 6 Parallel PIUs 7 In-year predictability of aid 8 Aid is untied 9 Programme-based approaches Joint missions & analytic work Managing for Results Results-oriented frameworks Mutual Accountability Reviews of mutual performance

Example Indicator 3 How much ODA (excluding debt reorganization) did you disburse at country-level in 2007? Total ODA disbursed (USD): Total ODA disbursed (USD): How much of this was for the government sector? (USD): How much of this was for the government sector? (USD): Questions may arise on definition of ODA/year of disbursement/what is understood as government sector?

Example- Indicator 5aUse of country public financial management systems In calendar year 2007, how much ODA disbursed for the government sector used… Qd7.…national budget execution procedures? USD [Type here] Qd8.…national financial reporting procedures? USD [Type here] Qd9.…national auditing procedures? USD [Type here] Qd10.…all three national procedures as defined above? USD [Type here]

Example Indicator 5-cont Donors are invited to review all their development activities with a view to determining how much ODA for the government sector meet three out of the four criteria below (anything less does not qualify): Donors are invited to review all their development activities with a view to determining how much ODA for the government sector meet three out of the four criteria below (anything less does not qualify): Are your funds included in the annual budget approved by country legislature? (Y/N) Are your funds subject to established country budget execution procedures? (Y/N) Are your funds processed (e.g. deposited & disbursed) through the established country treasury system? (Y/N) You do NOT require the opening of separate bank accounts for your funds? (Y/N)

Example: Indicator 6: Strengthen capacity by avoiding parallel implementation structures How many parallel project implementation units did you make use of in calendar year 2007? Qd12.Number of parallel PIUs

Example indicator 6-cont For the purpose of this survey, PIUs are said to be parallel when there are three or more “Yes” to the four questions below (anything less counts as integrated): 1.Are the PIUs accountable to the external funding agencies/donors rather than to the country implementing agencies (ministries, departments, agencies etc)? (Y/N) 2.Are the terms of reference for externally appointed staff determined by the donor (rather than by the country implementing agencies)? (Y/N) 3.Is most of the professional staff appointed by the donor (rather than the country implementing agencies)? (Y/N) 4.Is the salary structure of national staff (including benefits) higher than those of civil service personnel? (Y/N)

Changes/improvements from the 2006 survey Clearer Definitions & Guidance Clearer Definitions & Guidance Space for qualitative information Space for qualitative information High-level communication to donors High-level communication to donors Real-time support Real-time support

Process

Step 1 Data collection Agree on the process Agree on the process Donor questionnaires are distributed to all donors providing ODA in the country. Donor questionnaires are distributed to all donors providing ODA in the country. Government questionnaire is prepared by coordinating inputs from all parts of government managing ODA. Government questionnaire is prepared by coordinating inputs from all parts of government managing ODA. Definitions and Guidance used for definitions and criteria. Definitions and Guidance used for definitions and criteria.

Step 2: Data consolidation Donor Questionnaires are returned to the Donor Focal Point; Donor Questionnaires are returned to the Donor Focal Point; Donor questionnaire returns are consolidated into the Country Spreadsheet Donor questionnaire returns are consolidated into the Country Spreadsheet Government questionnaire results consolidated into the Country Spreadsheet Government questionnaire results consolidated into the Country Spreadsheet

Step 3: Data Validation and Discussion Review Country Spreadsheet; Review Country Spreadsheet; Prepare Qualitative assessment of the survey Prepare Qualitative assessment of the survey Meeting with donors, government, and CSOs to finalise and validate documents Meeting with donors, government, and CSOs to finalise and validate documents

Step 4: analysis and Finalisation Country chapters will be prepared by OECD; Country chapters will be prepared by OECD; First draft of the country chapters shared with national coordinators for comments between May – Sept. First draft of the country chapters shared with national coordinators for comments between May – Sept. The Overview of Results finalised The Overview of Results finalised

Output Two reports Two reports Country chapters Country chapters Overview of Results Overview of Results Results of the survey: One of the key documents for Accra HLF 3 Results of the survey: One of the key documents for Accra HLF 3

Guidelines A Guidance Note is available to assist in completing the form; A Guidance Note is available to assist in completing the form; Specific advice given to respond to questions; Specific advice given to respond to questions; DAC definitions provided where appropriate; DAC definitions provided where appropriate; The workbook numbers and referring notes. The workbook numbers and referring notes.

Practical considerations Key dates: return of the questionnaire by march 10 th Key dates: return of the questionnaire by march 10 th EFU presents Draft results at next DPR EFU presents Draft results at next DPR Submission arrangements: Word document format to be sent by Head of agencies to and Submission arrangements: Word document format to be sent by Head of agencies to and

Thank you!