Grant Cradle to Grave - Account Setup

SPSS: Sponsored Projects Shared Services, SOM Team 2 Tracy Wayman - SPSS Medicine Manager Claudia Borsella - SPSS Medicine Supervisor Anthony Tosheff - SPSS Medicine Supervisor For a complete list of the SPSS Medicine Team, go to:

Cradle to Grave: Cradle to Grave: Account Setup 3 Objective: Create Grants timely and accurately Create the Internal Order, Funded Program and Sponsored Program – The Internal Order is the cost object in Controlling SAP Module – The Funded Program is the cost object in Funds Management SAP Module – The Sponsored Program is the cost object in Grants Management SAP Module  Note: The Internal Order, Funded Program and Sponsored Program all have the same SAP number, SAP name and Cost Center. Create the Grant Enter in the High Level Budget Link Internal Order, Funded Program, Sponsored Program and Grant

Sponsored Program: Basic Data & Additional Data Tabs 4

GM Grant: Header Information 5 The Grant Type and Sponsor cannot be changed after being created in SAP. A grant will be in one of three statuses: – Award- Pre-Award – Award- Approved Award – Closing-Temporarily Closed 1 1

GM Grant: General Data Tab

GM Grant: Award Year Breakdown Tab 7 1 1

GM Grant: Reference Tab

GM Grant: Responsibilities & Billing Tab 9

GM Grant: Dimensions Tab 10

GM Grant: Sponsored Classes 11

GM Grant: Overhead Costs Tab

GM Grant: Federal F&A Rate 13

GM Grant: Overhead Costs Limits Tab & Subawards 14 $25,000 x F&A Rate = IDC Cap $25,000 x 62% = $15,500

GM Grant: Reporting Tab NIH will transition all award payments to the PMS subaccounts by the end of FY To help minimize grantee burden for the transition in FY 2014, NIH will only establish PMS subaccounts for domestic awards that have new document numbers. However, NIH implementation for non-competing continuation awards will be October 1, 2014, to allow grantees a year to prepare their systems to accommodate the changes. Change in Processing of Funds Requested for Awards in PMS Subaccounts that are 90 days beyond the Project Period End Date

GM Grant: Final Steps 16 SPSS enters in single line expense and revenue budget – Revenue Budget is entered into sponsored class – Expense Budget for a 90 Sponsored Program is entered into sponsored class – Expense Budget for a 96 Sponsored Program is entered into sponsored class – New funds are entered into the Primary Sponsored Program. SPSS link all the cost objects together

Questions 17