1. Grants: Christy Huntley
Sponsored Programs: Funds 201 and 209
A financial award given by a sponsor to an eligible grantee
Sponsors include federal, state or local governments, foundations, private organizations, and other businesses
Typically includes conditions that must be met, such as reporting performance or results
Allow a 15 working day window for Sponsored Program approval through the university
Training for Principal Investigators (PIs):
RSH220 Effort Fundamentals; RSH260 Cost Principles
Documents needed to start the proposal:
RFP/Guidelines
Scope of Work
Budget/Budget Justification
Contact Christy ahead of time!
DSP – Division of Sponsored Programs: They are the final approval on a grant submission.
Christy handles all the ins and outs of grants for our Extension Faculty and will work with you throughout the grant process.

2. Grants: Things to Know and Common Mistakes
Contact Christy Huntley with at least a 15 working day window prior to deadline
Researcher’s Handbook - Division of Sponsored Programs
Be aware of Facilities and & Administrative (F&A) rates, also known as Indirect Costs (IDC); Current Extension Federal Negotiated rate is to 32.6%.
Know your sponsor: federal, state, wholesale grower, county, etc.
Start and end date of project
Who are you CoPIs, Collaborators, Key persons (if there are any)
Determine your % of effort along with any CoPIs, Collaborators, Key persons
Follow policies and procedures for purchases and travel
Follow reporting schedule as provided by sponsor
Determine if you will need to extend your project past the end date
Understand and work with Christy for Closing procedures
Common Mistakes:
Miscalculating IDC
Contacting Christy without enough time to thoroughly review your award
Not spending down your project until the very last minute
Requesting to spend outside of your budget, without sponsor approval

3. Faculty Assignment Reports & Effort Reporting
Effort reporting at UF fulfills two separate requirements:
Instructional and research reporting required by the state
Sponsored project effort reporting required by the federal government
Reporting is a two-part process:
Faculty Assignment Reports
Effort

4. Faculty Assignment Reports & Effort Reporting
Faculty Assignment Report (FAR)
Your District Extension Director’s office drafts your assignment prior to each semester for your review and approval
Your main reporting categories will be “Cooperative Extension” and “Research and Other Sponsored Activities”
Reporting for Cooperative Extension will be under “General” for your statewide work and under “Multi-State” for your work that crosses state lines
Effort Reporting
After the semester ends
UF collects payroll data and creates an “after the fact” report. This certifies what you “actually” did during a semester
It is very important that this be as accurate as possible especially when it comes to Sponsored Projects
Corrections cannot be made after certification