COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Human Resources COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Browser Icons Keyboard ‘Down Arrow’ = Go forward Keyboard ‘Up Arrow’ = Go back Keyboard ‘ESC’ = Exit this Help Demo SUMMARY: The Find Function is effectively a Filter where the User closely Defines the Data match required. An Input Form is used to define the Range of the Search and What to do with the Result. BEST SUITED: Unlike other Filters, which only search through their own Column’s Data, Find can search all Fields in all Records during one action. In this way, it provides a mechanism for Searching the Entire Database. Find works by Tagging Records which match the Criteria specified. It can then go on to Tag Records which match a another, different Criteria. In so doing, Find allows the User to build up a Compilation of Tagged Records for further action. (Analysis, Mail Merge, etc.) DISADVANTAGES: It is not possible to Retain the Search Criteria for re-application, or the Results for recall – as such it is a tool for immediate requirements rather than a tool for setting up On Screen Reviews or Reports. ‘FIND’

COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Human Resources COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Browser Icons This screen enables the User to define: The Parameters to be used for the Search. The Action that should be taken with the Results. ‘FIND’ ICON Left Mouse clicking the Find icon will launch the Find… screen… Keyboard ‘Down Arrow’ = Go forward Keyboard ‘Up Arrow’ = Go back Keyboard ‘ESC’ = Exit this Help Demo The Find Function is effectively a Filter and can act in a number of different ways to suit the User’s requirements. Its Default settings are set for the most common type of search, meaning that the User just types in a Name (or Number etc.) and clicks Find Next…

COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Human Resources COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Browser Icons Ignore Case is useful if you are unsure how the Actual Data is configured in the Database Fields. (For example, could the Data being searched contain Upper Case characters somewhere?) ‘FIND’ ICON The Find section is where the User should enter the Criteria that is to be used during the Search… Keyboard ‘Down Arrow’ = Go forward Keyboard ‘Up Arrow’ = Go back Keyboard ‘ESC’ = Exit this Help Demo The Look drop down list enables the User to define where the Search should be directed – this will normally be as shown - in the current Browser’s Database. Perform Sub-String Search configures the Search to look for the specified Criteria anywhere within the Data, not just look for Data that matches the Criteria exactly.

COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Human Resources COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Browser Icons ‘FIND’ ICON Include Character Fields In Numeric Searches is a feature available (if unticked) which will speed up the Search by only looking at Numeric Fields when searching for a Number. It is normally only necessary to speed up the search in this way on large Databases, where tens of thousands of Records are being searched. Keyboard ‘Down Arrow’ = Go forward Keyboard ‘Up Arrow’ = Go back Keyboard ‘ESC’ = Exit this Help Demo Search Only Displayed Fields limits the extent of the Search. Any Data which is held in Columns that are not displayed somewhere within the Browser’s view will be disregarded during the Search.

COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Human Resources COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Browser Icons ‘FIND’ ICON Keyboard ‘Down Arrow’ = Go forward Keyboard ‘Up Arrow’ = Go back Keyboard ‘ESC’ = Exit this Help Demo Tag Matched Records means that any Records which match the Criteria specified will have a Tick put in their Tag Box. This process enables the various Functions associated with Tagging Records to be applied. Further Help Details on Tagging are available by Right Mouse Clicking on any of the Tags icons – this will give access to the Show Me How To… Presentations. Reset Filter To Show Just Tagged effectively applies the Tag filter, meaning that the only Records displayed in the Browser View are those which match the Search Criteria.

COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Human Resources COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Browser Icons ‘FIND’ ICON Keyboard ‘Down Arrow’ = Go forward Keyboard ‘Up Arrow’ = Go back Keyboard ‘ESC’ = Exit this Help Demo Once the Results of the Find… facility are no longer required, the Tags should be removed using the Clear All Tags icon… … after which, all of the Browser’s Records may be displayed again by clicking the Clear Any Filters Currently Applied icon… This will remove the Records from the Browser’s view…

COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Human Resources COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Browser Icons ‘FIND’ ICON Keyboard ‘Down Arrow’ = Go forward Keyboard ‘Up Arrow’ = Go back Keyboard ‘ESC’ = Exit this Help Demo As previously, enter the Criteria that is to be used during the next Search… … Find Next will Add any matching Records to those already displayed. Alternatively, if you wish to Add further Records to those already Tagged and Displayed, then the Find… facility may be used again… Provided the Keep Records Already Tagged is ticked…

COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Human Resources COPYRIGHT © 2008 – APEX SOFTWARE LTD. ALL RIGHTS RESERVED Browser Icons ‘FIND’ ICON Keyboard ‘Down Arrow’ = Go forward Keyboard ‘Up Arrow’ = Go back Keyboard ‘ESC’ = Exit this Help Demo As before, once the Results of the Find… facility are no longer required, the Tags should be removed using the Clear All Tags icon… … and the Browser’s Records displayed again by clicking the Clear Any Filters Currently Applied icon. Once the Find… screen is no longer required, it may be closed by clicking the icon in its Top Right Hand corner…