PROJECT MANAGEMENT TRACKING SCHEDULES Audrey Demeter, PE,PM Casey Unrath, EIT

Agenda Goals Reports and Status Tracking Delivery Improvements Next Steps Questions

Project Management Goals Managing Real Estate Timelines Capturing Critical Issues Projecting Resource Needs Reporting Key Performance Measures & Milestones Add Value through Targeted Schedule Management Maintaining Data Integrity

Reports and Status Tracking 1. PMP Production Report 2. Design Milestone Report 3. Real Estate Delivery Report / Plat Delivery Report 4. Appraisal Contracting Tracking 5. Parcel Tracking Report 6. Critical Projects Log 7. Relocation Tracking Report 8. Litigation Tracking 9. PS&E Tracking System (pseTrak) Planning / PIP Construction (70) ID Life Cycle Stage DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

PMP Production Reports Automated report by Central Office Monitors project progress Data Sources: FIIPS, PMP & READS Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

Real Estate Delivery Report Tracks from Preliminary Design to project LET Highlights upcoming and missed milestones Tracks Plat, ROW clear, PS&E, and LET dates Summarizes parcel status Data Sources: FIIPS, PMP & READS Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

Plat Delivery Report Tracks plat milestone dates Review progress at monthly meeting with Plat Coordinator Data Sources: FIIPS, PMP & READS Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

Issue Communication sent to supervisors, project managers, plat department, real estate and utilities Highlights approaching and missed deadlines Followed up with individual s if required Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

Appraisal Contracting Tracking Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

Parcel Tracking Report Tracks each parcel in a project Track projects with ROW Clear dates within the next two years Data Source: READS Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

Parcel Tracking – Graphs

Parcel Tracking – Schedule Used on high-profile, accelerated schedule projects Primavera P6 schedule is used to track each parcel Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

Critical Projects Log Track Real Estate Issues/Critical Projects and parcels Meeting held Bi-weekly Ball in Court and due date information Plat Review – Comments and Estimates Real Estate Project Funding

Relocation/Demolition Tracking Report Tracks relocation parcels from Relocation Plan to Final Claim Date Calculates dates based on time to vacate and demo property Assists in planning for early acquisition timelines for relocation parcels Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

PS&E Tracking (pseTrak) Used by Central Office to determine if ROW is clear by PS&E Filling out exceptions with estimated clear date Completing the Certificate of ROW Form (DT1899) (DT1899) Planning / PIP DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

Litigation Tracking READS reports to monitor parcels until Appeal Deadline is met Track active litigation

Delivery Improvements Improved time allotted for Real Estate Reduced project delivery delays Improved communication between departments of project delivery risks Improved usage of READS QA/QC check of information between different systems Improved PS&E Clear measureable

Next Steps Automation of Real Estate Reports Continued training in WisDOT Systems ◦ READS ◦ pseTrak ◦ PMP Continue to improve coordination between departments

QUESTIONS? Thank you!

Casey Unrath Audrey Demeter Contact Information