Microsoft ® Outlook 2000 Optimizing Tasks, Notes, and Journals.

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Presentation transcript:

Microsoft ® Outlook 2000 Optimizing Tasks, Notes, and Journals

©2001 Paradigm Publishing Inc.Outlook Section Tasks Entering activities in Tasks is similar to jotting down a list of jobs in a to-do list.

©2001 Paradigm Publishing Inc.Outlook Section Task Window

©2001 Paradigm Publishing Inc.Outlook Section Task Recurrence Dialog Box A task that you perform on a regular basis can be set up in a similar manner to a recurring appointment.

©2001 Paradigm Publishing Inc.Outlook Section Completed Task Click white box to mark task as complete.

©2001 Paradigm Publishing Inc.Outlook Section Task Status

©2001 Paradigm Publishing Inc.Outlook Section Assigning Tasks Click down-pointing triangle on New button and then click Task Request. Recipient receives task request via e- mail message.

©2001 Paradigm Publishing Inc.Outlook Section Accepting a Task Request Recipient can choose to Accept or Decline task request. Can key a response to task originator. Once a task is accepted you become the task owner.

©2001 Paradigm Publishing Inc.Outlook Section By Category View Related tasks can be assigned to a category similar to Contacts.

©2001 Paradigm Publishing Inc.Outlook Section Active Tasks View Active Tasks are those with a status of: Not Started In Progress Waiting on Someone Else

©2001 Paradigm Publishing Inc.Outlook Section Notes Use for small amounts of unstructured information. Use as Reminders. Can be placed on the desktop.

©2001 Paradigm Publishing Inc.Outlook Section Notes List View

©2001 Paradigm Publishing Inc.Outlook Section Notes Options Dialog Box

©2001 Paradigm Publishing Inc.Outlook Section Journal Entries Track events or items from telephone calls, conversations, meetings, and so on.

©2001 Paradigm Publishing Inc.Outlook Section Day View

©2001 Paradigm Publishing Inc.Outlook Section Automatic Journal Options Contacts and Journal are closely integrated. Select the types of activities for individual contacts you want automatically recorded in the Journal.