Practical PC, 7 th Edition Chapter 13: Making Presentations

Making Presentations FAQs – How do I create effective visuals for a presentation? – How do I choose the right colors, graphics, and fonts for my slides? – How should I use transitions and animations? – How do I finalize a presentation? – How do I deliver a presentation? Technology: Computer projection devices 2Practical PC, 7th Edition

How do I create effective visuals for a presentation? Presentation software can help create a visual backdrop for speeches, lectures, and demonstrations Presentation slides can contain text, graphics, and audio elements – Most slides contain a title – Bullets and numbered lists organize information – Tables, charts, and graphs simplify complex ideas and present numerical or statistical data – Photos, videos, and audio clips can also be used Practical PC, 7th Edition3

How do I create effective visuals for a presentation? Presentation software offers a variety of slide layouts that help format slides – Slides can be inserted, deleted, and/or rearranged as needed Practical PC, 7th Edition4

How do I create effective visuals for a presentation? Practical PC, 7th Edition5

How do I choose the right colors, graphics, and fonts for my slides? Slides in a presentation can be unified by colors, formats, and styles – Most presentation software provides different options for the “look” of your slides – These options are called themes, templates, or Quick Styles Practical PC, 7th Edition6

How do I choose the right colors, graphics, and fonts for my slides? Themes can support the message you want to communicate – Themes provide ready-made, professional-looking background graphics, fonts and other visual elements – Before selecting a theme, consider the main purpose/point of the presentation Practical PC, 7th Edition7

How do I choose the right colors, graphics, and fonts for my slides? – Pre-defined templates can be modified or new ones can be created from scratch Practical PC, 7th Edition8

How should I use transitions and animations? Transition effects – Specify how new slides replaces previous slides during a presentation – Include fades, wipes, and dissolves – Can also add sound effects for transitions Animation effects – Add motion to slide elements such as bullets and titles Practical PC, 7th Edition9

How should I use transitions and animations? Transitions and animations – Can be set to occur automatically or when the mouse is clicked – Use sparingly – Use to highlight the most important points or for a change of pace in a longer presentation Practical PC, 7th Edition10

How should I use transitions and animations? Practical PC, 7th Edition11

How do I finalize a presentation? Presentations can convey information or convince an audience of your point of view – Check spelling and grammar – Check facts to make sure they are correct – Do not use your presentation as the script Slides should reinforce the main ideas Use speaker notes to help you remember what to say Practical PC, 7th Edition12

How do I finalize a presentation? Practical PC, 7th Edition13

How do I deliver a presentation? Slide show view – Hides toolbars, ribbons, and other controls – Displays each slide at the full screen size – Can write on slides during the presentation Alternative options – Slides can be printed and distributed as handouts – PowerPoint slides can be converted into PDF formats or viewed using a viewer rather than the full presentation software Can also put the presentation on a cd and use the viewer Practical PC, 7th Edition14

Technology: Computer Projection Devices A computer projection device can display your slides on a wall screen Practical PC, 7th Edition15

Technology: Computer Projection Devices Two types of projectors − LCD projector shines a bright light through a small LCD panel. The LCD contains a matrix of tiny elements that form colors − DLP projector shines a bright light into an array of miniature mirrors. The mirrors rotate to create different colored dots on the projected image − Smooth, jitter-free images − Good contrast − Less screen-door effect Practical PC, 7th Edition16

Technology: Computer Projection Devices Connecting projection devices – Connect to computers, standalone DVD players, cable television converter boxes – Most come with several kinds of connecting cables Practical PC, 7th Edition17

Technology: Computer Projection Devices The price of LCD and DLP projectors are affected by several factors − Brightness − Measured in lumens − The higher the lumen rating, the brighter the picture − Resolution − Number of pixels (a single point of light) that can be displayed by the device − Higher the resolution, the more the device costs Practical PC, 7th Edition18

Technology: Computer Projection Devices − Portability – Smaller and lighter projection devices generally cost more – Many portable devices that can be carried weigh less than five pounds Practical PC, 7th Edition19

Technology: Computer Projection Devices Computer projection devices usually include “bells and whistles” − Built-in speakers − Remote controls − Built-in CD/DVD players − Keystone control keeps the image a rectangle Practical PC, 7th Edition20

Technology: Computer Projection Devices Practical PC, 7th Edition21

Technology: Computer Projection Devices Planning and preparing presentation – Determine if presentation equipment will be available – Check out the equipment ahead of time – Make sure the audience will be able to see and hear the presentation – Arrive early – Know how to get technical support – Be prepared for problems Practical PC, 7th Edition22