External Review Team: Roles and Responsibilities A Very Brief Training! conducted by JoLynn Noe Office of Assessment

Governed by AR II Three Major Components: –Self Study –External Review –Implementation Plan Program Review at UK

Process Flowchart & Timeline

Purpose of External Review Provides an external perspective regarding the quality & effectiveness of the unit’s programs, services, resources, processes, and operations Assures an objective, unbiased assessment [Revised AR II-1.0-6, Part 3, Section I, p. 14]

Guidelines for Accreditation Review Substitutions Review occurs at least once every 5-7 years (every 4-5 years for programs on a 8-10 year cycle) Mission areas not addressed in accreditation reports are submitted as addendum Includes outcomes assessment; student learning outcomes are essential for academic programs Demonstrates broad-based involvement of faculty, staff, and/or students [Revised AR II-1.0-6, Part 3, Section I E 4, p. 19]

External Team Uses… Accreditation self-study and team report Addendum addressing areas not covered by accreditation [Revised AR II-1.0-6, Part 3, Section I E 4 a-b, p. 19]

Tasks of the External Team 1.Examine the self-study report or accreditation reports 2.Engage in additional information-seeking, as needed 3.Confirm the validity of conclusions given in the self-study (if appropriate) 4.Identify additional strengths and recommendations for quality enhancements 5.Prepare a final report with recommendations [Revised AR II-1.0-6, Part 3, Section I D 2, p. 17]

Self-Study Elements (1 of 3) Program documents: Strategic plan, organizational chart and previous annual reports Resources: Summary information about budget, facilities, equipment and human resources (numbers & demographics on staff and faculty) Evaluation of quality and productivity Analysis of strengths and recommendations for quality enhancements [Revised AR II-1.0-6, Part 3, Section I D 1, p ]

Self-Study Elements (2 of 3) Evaluation of quality and productivity: evidence of… –adherence to university policies –adherence to academic policies (grading, probation, & termination) –quality of the collegial environment (equity & diversity) –quality & productivity in instruction, research, public service, and/or operations [Revised AR II-1.0-6, Part 3, Section I D 1, p ]

Self-Study Elements (3 of 3) …evidence of quality and productivity in instruction, research, public service, and/or operations, including, as appropriate, the quality of:  faculty and staff  orientation & advising programs for undergraduate, graduate, and professional students  student learning outcomes  customer/client satisfaction  business & operating procedures [Revised AR II-1.0-6, Part 3, Section I D 1, p ]

The External Team Report Describes team process and findings Identifies opportunities for quality enhancements in terms of programs & services Identifies possible strategies to achieve enhancements Notes resources needed to follow-through on strategies Recommends timeline for addressing issues Is delivered to administrative agent to whom unit reports

Uses of External Team Report Unit head and appropriate administrative agent discuss findings Faculty, staff and students receive access to report Unit head and unit members negotiate & approve an implementation plan to address recommendations & revise strategic plan Unit’s budget plans and decisions reflect implementation plan

This required form is described as Appendix A in AR II-I.0.6. Program Review Implementation Plan College/Unit : Research/Kentucky Water Resources Research Institute Date: October 2004

External Review Team: Roles and Responsibilities A Very Brief Training! conducted by JoLynn Noe Office of Assessment